All in One

NEW ASPECTS OF COMPUTERIZED BILLING

In the start of year 2006, a new edge was given to WAPDA Electricity Billing. Laser Printing Technology was introduced. For this purpose Laser Printers were installed in each Computer Centre of WAPDA. Bar-coded bills were printed on these printers. A Bar-code line consisting of a number of bars was reflected on the consumer portion as well as on the stub portion of each bill. In addition to normal printing Basic information i-e Reference Number, Due Date Net and Gross payable amount is indicated through these bars. Laser printers are connected with ITANIUM System via Personal Computer acting as SERVER. Printing on laser printers is controlled through Personal Computers.

At the same time an auto-operated “MACHINE READABLE CASH ENTRY SYSTEM” was also introduced. This system is working under client/server environment. For this purpose a chain of Personal Computers along with Bar-Code Readers connected to each other as well as with SERVER through Networking is installed at each Computer Centre. Facility of “FTP” (File Transfer Protocol) is also provided at each Computer Centre for transfer of Billing as well as Cash Data from ITANIUM to PCs and vice versa.

  The Internet facility is utilized in each Computer Centre for transfer of data. Websites are prepared by the Regional Computer Centres at DISCO level. The billing as well as administrative information is available on the website of each DISCO for study of General Public.

SCHEDULE OF TARIFFS

Presently following types of tariffs are prevailing in the current Billing System.

GENERAL SUPPLY TARIFF RESIDENTIAL INCLUDING FATA A-1 (01,03):-

This tariff is applicable to all domestic consumers including residents, places of worship, charitable institutions, Government sponsored educational institutions and Government sponsored hospitals, dispensaries etc.

A-I (a) “01”:- This tariff is applicable to all domestic residential consumers having peak load requirement up to 5 kw. The consumption under this tariff is divided in to five slabs and different rates are applicable to each slab. The slabs are as under:

Slab “1”                       Upto 50 units consumption

Slab “2”                       for first 100 units, i-e (001---100)

Slab “3”                       for next 200 units, i-e (101---300)

Slab “4”                       for next 400 units, i-e (301---700)

Slab “5”                       Above 700 units

If the total bill of the consumer is less than minimum charges under this tariff, minimum charges bill is issued to the consumer. ED (where it is chargeable) is calculated at the rate of 1.5 % of Variable Charges. General Sales Tax Subsidy is provided to residential consumers for consumption up to 100 units.

A-1 (b) “03”:- This tariff is applicable to all domestic residential consumers having peak load requirement above 5 kw where TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. “Load Calculation Criteria” is same as in Industrial TOD tariffs. ED (where it is chargeable) is calculated @ 1.5 % of variable charges.

GENERAL SUPPLY TARIFF COMMERCIAL INCLUDING FATA A-2 (04,05,06):-

This tariff is applicable to connections installed in Government & Semi Government offices & institutions, commercial offices & establishments such as shops, showrooms, plazas, Petrol Pumps, Service Stations, CNG Filling Stations and private hospitals etc. Two types of commercial tariffs are applicable.

A-2 (a) “04”:- This tariff is applicable to all commercial consumers having peak load requirement up to 5 kw. If the total calculated bill is less than minimum charges under this tariff, minimum charges bill is issued to the consumer. ED (where it is chargeable) is calculated at the rate of 1.5 % of Variable Charges.

A-2 (b) “05”:- This tariff is applicable to all commercial consumers having peak load requirement above 5 kw. MDI sets are installed and fix charges are charged in addition to the bills calculated on consumption basis. ED (where it is chargeable) is calculated at the rate of 1.5 % of Variable Charges.

A-2 (c) “06”:- This tariff is applicable to all commercial consumers where TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. “Load Calculation Criteria” is same as in Industrial TOD tariffs. Fix charges are charged in addition to the bill calculated on consumption basis. ED (where it is chargeable) is calculated @ 1.5 % of variable charges.

INDUSTRIAL SUPPLY TARIFF:-

Following tariffs are applied to all industrial consumers.

B-1 “07”:- This tariff is applied to the industrial consumers having peak load requirement up to 5 kw. Minimum charges under this tariff are charged at the rate of Rs. 350/- per month. A bill for minimum charges is issued, if no energy is consumed or calculated bill is less than minimum charges bill. ED (where it is chargeable) is calculated @ of 1 % of Variable Charges.

B-2 (a) “10”:-  This tariff is applied to the industrial consumers having peak load (6 – 500) kw. MDI sets are installed and fix charges are charged under this tariff. Minimum charges under this tariff are charged at the rate of Rs. 2,000/- per month. A bill for minimum charges is issued, if no energy is consumed or calculated bill is less than minimum charges bill. ED (where it is chargeable) is calculated at the rate of 1 % of Variable Charges.

B-2 (b) “12”:-  This tariff is applied to those industrial consumers having peak load  requirement (6 – 500) kw, where TOD meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meter and energy consumed during peak hours is recorded on peak meter. Two different rates are applicable for off-peak consumption and peak consumption. Minimum charges under this tariff are charged at the rate of Rs. 2,000/- per month. A bill for minimum charges is issued, if no energy is consumed or calculated bill is less than minimum charges bill. ED (where it is chargeable) is calculated at the rate of 1 % of Variable Charges.

B-3 TOD “14”:-  This tariff is applied to those industrial consumers for all load requirement up to 5000 kw for supply at 11, 33 KV, where TOD meter sets are installed. Two different rates are applied for off-peak consumption and peak consumption. Minimum charges under this tariff are charged at the rate of Rs. 50,000/- per month. A bill for minimum charges is issued, if no energy is consumed or calculated bill is less than minimum charges bill. ED (where it is chargeable) is calculated @ of 1 % of Variable Charges.

B-4 TOD “17”:- This tariff is applied to those industrial consumers for all load requirement for supply at 66, 132 KV, where TOD meter sets are installed. Two different rates are applied for off-peak consumption and peak consumption. Minimum charges under this tariff are charged at the rate of Rs. 500,000/- per month. A bill for minimum charges is issued, if no energy is consumed or calculated bill is less than minimum charges bill. ED (where it is chargeable) is calculated @ of 1 % of Variable Charges.

BULK SUPPLY TARIFF (C):-

This tariff is applicable to all consumers having their own distribution facilities, i-e own L.T. lines etc, for the purpose of further distribution within their respective jurisdiction. Following types of bulk supply tariffs are applicable.

C-1 (a) “19”:-  This tariff is applicable to the consumers having peak load requirement up to 5 kw for supply at 400/230 volts. No fix charges are charged under this tariff.

C-1 (b) “25”:-  This tariff is applicable to the consumers having peak load requirement above 5 kw and up to 500 kw for supply at 400/230 volts. MDI sets are installed and fix charges are charged under this tariff.

C-1 (c) TOU “26”:- This tariff is optional and is applicable to the consumers having peak load requirement above 5 kw & up to 500 kw for supply at 400/230 volts where TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. “Load Calculation Criteria” is same as in Industrial TOD tariffs. Fix charges are charged in addition to the bill calculated on consumption basis.

C-2 (a) “28”:-  This tariff is applicable for supply at 11,33 KV lines to all consumers having peak load requirement up to and including 5000 kw. MDI sets are installed and fix charges are charged under this tariff.  

C-2 (b) TOU “29”:- This tariff is optional and is applicable for supply at 11, 33 KV lines to the consumers having peak load requirement up to and including 5000 kw where TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. “Load Calculation Criteria” is same as in Industrial TOD tariffs. Fix charges are charged in addition to the bill calculated on consumption basis.

C-3 (a) “37”:- This tariff is applicable for supply at 66, 132, 220 KV lines to the consumers having peak load requirement above 5000 kw. MDI sets are installed and fix charges are charged under this tariff.  

C-3 (b) TOU “38”:- This tariff is applicable for supply at 66, 132, 220 kv lines to the consumers having peak load requirement above 5000 kw where TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. “Load Calculation Criteria” is same as in Industrial TOD tariffs. Fix charges are charged in addition to the bill calculated on consumption basis.

AGRICULTURE TARIFF (D):-

This tariff is applicable for supply to agricultural tube wells, drinking water supply tube wells and lift irrigation pumps. Following types of agriculture tariffs are applicable.

D-1 (b) TOU “45”:- This tariff is applicable to scarp consumers having peak load requirement above 5 kw. The consumers having sanctioned load above 5 kw and up to 20 kw may opt for TOU metering otherwise they will be billed under tariff D-1 (a) “46”. For scarp consumers having sanctioned load above 20 kw, this tariff is compulsory. TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. Fix charges are charged in addition to the bill calculated on consumption basis. ED (where it is chargeable) is calculated @ 1 % of variable charges.

D-1 (a) “46”:-  This tariff is applicable for scarp tube wells, i-e reclamation and drainage scheme tube wells and drinking water supply schemes having peak load requirement up to 5 kw. No fix charges are calculated under this tariff. ED (where it is chargeable) is calculated @ 1 % of variable charges.

D-2 TOU “47”:- A new tariff named as D-2 TOU “47” is also introduced to provide incentive of  TOU to agricultural consumers for all load requirements. This tariff is optional. A simple TOU meter set consisting of three KWH meters called as “T1”, “T2” and “T3” is installed at the premises where the energy is recorded according to following schedule timing.

Duration                     “T1” METER           “T2” METER           “T3” METER

DEC – FEB                05 PM to 09 PM.        09 PM to 05 AM.        05 AM to 05 PM.

            MAR – MAY             06 PM to 10 PM.        10 PM to 06 AM.        06 AM to 06 PM.

            JUN – AUG                07 PM to 11 PM.        11 PM to 07 AM.        07 AM to 07 PM.

            SEP – NOV                06 PM to 10 PM.        10 PM to 06 AM.        06 AM to 06 PM.

                       

            The consumers under this tariff are billed as per normal “D-2” tariff. however an incentive @ Rs. 0.75 per unit is provided to the consumer on the consumption recorded on “T2” meter. ED (where it is chargeable) is calculated @ 1 % of variable charges.

D-2 (I) “49”:- This tariff is applicable to agricultural tube wells for consumers of Punjab & Sindh provinces. Fix charges are charged on the basis of sanctioned load. ED (where it is chargeable) is calculated @ 1 % of variable charges.

D-2 (I) (b) TOU “50”:- This tariff is applicable to agricultural consumers having peak load requirement above 5 kw. The consumers having sanctioned load above 5 kw and up to 20 kw may opt for TOU metering otherwise they will be billed under tariff D-2 (I) “49”. For agricultural consumers having sanctioned load above 20 kw, this tariff is compulsory. TOU MDI meter sets are installed. The energy consumed during off-peak hours is recorded on off-peak meters set and energy consumed during peak hours is recorded on peak meters set. Two different rates are applicable on consumption of each set. A lower rate is applicable for consumption recorded on off-peak meters set and a higher rate is applicable for consumptions recorded on peak meters set. Fix charges are charged in addition to the bill calculated on consumption basis. ED (where it is chargeable) is calculated @ 1 % of variable charges to private agriculture tube wells.

D-2 (II) “52”:- This tariff is applicable to agricultural tube wells for consumers of Baloachistan& NWFP provinces and districts of Mianwali, Bahawalpur (in Punjab) and Tharparkar (in Sindh) . Fix charges are charged on the basis of sanctioned load. ED (where it is chargeable) is calculated @ 1 % of variable charges.

TEMPORARY SUPPLY TARIFF (E):-

This tariff is applicable to the consumers having installed electricity connections on temporary basis. Following types of temporary supply tariffs are applicable.

                        E-1(i)       “55”         for temporary domestic supply.

                        E-1(ii)      “56”         for temporary commercial supply.

            E-2          “58”         for temporary industrial supply.

                        E-2-(ii-a) (59)          for temporary bulk supply at 400 volts (For all categories)

                        E-2-(ii-b) (60)         for temporary bulk supply at 11 KV (For all categories)

                        E-1-(iii)   (61)          for temporary bulk supply to all other consumers

For the category of E-1(i& ii) above, the minimum bill of the consumer shall be Rs. 50/- per day subject to a minimum of Rs. 500/- for the entire period of supply, even if no energy is consumed.

SEASONAL INDUSTRIAL SUPPLY TARIFF (F):-

This tariff is applicable to all industrial consumers having seasonal connections. Supply charges in this tariff are calculated at the rate of 125 % of the relevant industrial tariff which means that seasonal charges are calculated @ 25 % of Variable Charges, Fix Charges NJSUR & LPF Penlty. Seasonal consumers may have the option to convert to regular tariff and vice versa. This option can be exercised at the time of new connection or at the start of the season. Once exercised, the option remains in force at least one year. Late Payment Surcharge is calculated @ 10 % of Variable Charges, Fix Charges, Seasonal Charges, NJSUR & LPF Penlty. ED under this tariff is calculated as under:

Variable Charges X 125 / 100 X Rate

PUBLIC LIGHTING SUPPLY (G):-

“Public lighting supply” means a supply given to Provincial Government Department/ Agency or a Private Co-operative Housing Society with public lighting, for the purpose of illuminating public lamps within the area of its jurisdiction.

In this tariff there shall be a minimum monthly charges @ Rs. 500/- per kw of lamp capacity installed.

            Following types of public lighting supply tariffs are applicable.

G-(i) “72”:-  This tariff is applicable for Provincial Governments affording exemption to WAPDA from octroi& property tax, etc. The rates as per tariff D-1 (46) are charged under this tariff.

G-(ii) “73”:-  This tariff is applicable to public lighting supply consumers other than those falling in tariff G-(i) “72”.

  

RESIDENTIAL COLONIES ATTACHED TO INDUSTRIAL PREMISES (H):-

This tariff is applicable to industrial supply consumers for general and domestic consumptions in the residential colonies attached to their factory premises, for a load of 5 KW and above. ED (where it is chargeable) is calculated at the rate of 1.5 % of Variable Charges. Two types of tariffs are applicable to such consumers.

H-1  “76”        for consumers having their own transformers.

H-2  “79”        for consumers not having their own transformers.

RAILWAY TRACTION (I) “82”:-

This tariff is applicable to Pakistan Railway Department only for Railway Traction.

CO-GENERATION (J) “85”:-

This tariff is applicable to co-generation consumers. Co-generators are those industrial or bulk supply consumers, who have their own power generating plants to meet with their demands. They need supply from WAPDA only in case of emergency or during the routine maintenance of their generators. Co-generator may sale their surplus power to WAPDA in accordance with “ special condition for purchase of power by WAPDA”.

During sale of electricity to co-generators, if average power factor of the consumer falls below 90 %, the consumer shall pay a penalty of 1 % increase in the energy charges corresponding to 1 % decrease in the power factor below 90 %.

SPECIAL CONTRACTS (K) :-

These tariffs are applicable to the consumers of “Azad Jammu & Kashmir” and “Rawat Lab”. Following types of K tariffs are applicable.

           

            K-1                  “C35”              For consumers of  “Azad Jammu & Kashmir”.

K-1 (TOD)      “C36”              For consumers of “Azad Jammu & Kashmir” having

TOD metering facility.

            K-2                  “C15”              For  “Rawat Lab”.

WORKING OF DATA CONTROL SECTION

The work of Data Control Section in Computer Centres is divided in to four sub-sections as below:-

i)                    Liaison Section

ii)                  Billing Section

iii)                Cash Section

iv)                Co-ordination Section

FUNCTION OF LIAISON SECTION:-

            The main function of Liaison section is to receive all input data including Meter Reading Lists, Bank Stubs & Scrolls from Assistant Manager’s (C.S) Office and to dispatch/deliver all outputs along with electricity bills back to them.  Generally following input forms are received in the Liaison Section:-

-           CP-21-C                      Meter Reading List (General Consumers)

-           CP-138                        Meter Data Change form

-           CP-136, 136 A            Master Data Addition/Change form (Upto 20 KW)

-           CP-52                          Bill Adjustment Note

-           CP-136 D                    Detection Adjustment for Direct Hooking

-           CP-93                          WAPDA Employee updating form

-           CP-139                        Un-Identified Cash/Debtor’s Adjustment form

-           CP-102                        Weekly schedule of Bank Remittance

-           CP-102 A                    Remittance Adjustment Form

-           CP-152                        Security, Cost of service connection and

Reconnection fee received through demand notices cash books and through I.O.T credit advices.

-           CP-137                        Master Data Addition / Change form (above 20 KW)

-           CP-140                        Street Light Addition form

-           CP-142                        Advice of transfer between MDI & General batches

-           GSTNO                       NTN& GST Number Addition/ Up-dation

-           CP-52 T                       TV Addition/Updation Form

-                                               Zero GST Data Addition/Updation

Note:-  CP-137, CP-140, CP-138 for MCO and Zero GST Data Addition/Updation of Industrial Connections above 20 KW  load are directly received along with Industrial Meter Reading List (CP-34C) by the person deputed for Industrial Billing.  CP-142 will also be received by the same person but at the end of each month.

GENERAL INSTRUCTIONS FOR THE RECEIPT OF DATA:-

-                      Input data is to be delivered by a Commercial Assistant of the Assistant Manager’s (C.S) Office in the Computer Centre.  Complete and upto-date record of the specimen signatures of all Assistant Managers (C.S) and their concerned authorized staff members must be maintained in the Liaison section.  The signature must be compared with the signatures on input data.

-                      Input data should be supplied as per Meter Reading and Billing Schedule given by the Manager Commercial.  Data should be clearly entered in the data movement register (CP-82).

-                      Each type of input data should have a separate Forwarding Memo (CP-80), which must be signed by the A.M (CS) concerned or any other person authorized by him. (CP-052 and CP-139 must be signed by the A.M.(CS) only.)

-                      Input data should be checked in the presence of Commercial Assistant concerned.

-                      Name and address wherever required must be recorded in capital letters within the limits of the fields.

-                      Where an input form comprising multiple numbers of transactions, the proper transaction type must be encircled or ticked.

-                      Writing should be legible and there must be no cutting and overwriting on input forms. If due to some reasons cutting/overwriting is accepted, it must be signed and stamped by the A.M. (CS) concerned or any other person authorized by him.

-                      The stamp and signature of the competent authority should be present on all the pages and should be clear.

-                      Dispatch number and Date should be written on top of each page.

-                      Number of pages and entries must be in accordance with CP-80

-                      In case of major discrepancies like cutting / overwriting, missing pages or missing information, the input data should be returned to the A.M (C.S) concerned for correction and re-submission.

After acceptance, all the billing input data must be entered in the data movement register and handed over to Billing Section after obtaining signature of section supervisor.  At the end of the billing cycle, a statement showing the late submission of Batch files recorded in red ink in the receipt register designed specially for this purpose must be prepared and handed over to A.M (C.O) for onward submission to Manager Commercial.

RECEIVING OF CASH STUBS & SCROLLS IN LIAISON SECTION:-

            Similarly cash stubs and scrolls are also received in the Liaison section along with CP-139 i.e. single daily input introduced in the procedure to control payments.  We will discuss flow of cash from bank to computer centre before going into the details of receiving procedure.

FLOW OF CASH DATA FROM BANK TO COMPUTER CENTRE:-

            Customers pay their bills in the banks post offices.  The cashier enters all the payments in the scrolls, arranges the cash stubs in the same sequential order in which entries are made in the scrolls.  Necessary information such as payment date, bank branch/ post office code and scroll number are noted on each scroll.  Payments written in the amount column against each reference number are added up and scroll total is written at the end of each scroll.

            In Assistant Manager’s (C.S) Office the payment of each stub is compared with the scroll and relevant amount is ticked / encircled.  Encircling / Ticking of payments on cash stubs are very important for identification of paid amount for Scanning/Entry purpose in Computer Centre.  It will be ensured that all the entries on a scroll must tally with the stubs. 

            CP-99 is the forwarding memo for cash scrolls showing the scroll wise payment of a bank branch received on a particular payment date.  On CP-99 correct page total must be written against each scroll.  The amount written against each scroll must be added showing the total payment of a bank branch on a specific date.  Separate CP-99 must be prepared for each bank branch duly signed by the Divisional Accountant.  Sub Division code, date of payment and bank branch code must be clearly written on CP-99.  Cash stubs relating to a particular scroll, arranged in the same order as written on the scroll, must be steppled one by one.  On the first and last stub of each scroll the following information must be clearly written in red ink.

1.                  Sub Division Code

2.                  Bank Code

3.                  Payment Date

4.                  Scroll Number

5.                  Total payment of respective scroll

At the end, a bank statement is prepared in duplicate in the office of A.M (C.S) on daily basis showing the payment date, bank code, total number of scrolls for each bank and total cash received by bank.  This statement is presented in the Computer Centre along with scrolls and stubs.  The duplicate copy of the statement is returned back to Commercial Assistant duly signed by the person deputed for cash receiving.

 

RECEIPT OF CASH INPUTS IN THE COMPUTER CENTRE:-

            Cash stubs, Bank Scrolls, CP-99s along with Bank statement for a specific date are received in the Liaison section.  In addition to the normal scrolls, sometimes debit scrolls / stubs are also sent to Computer Centre in order to rectify any cash erroneously posted, which may occur due to dishonored cheque.

The main procedure of cash receiving remains same after the introduction of Machine Readable Cash Entry System. As for as cash receiving is concerned, it requires more attention in Machine Readable Cash Entry System as compared to the previous Cash Receiving System.

Following procedure is followed for cash receiving in Liaison Section.

-                      At the first stage Identification Number simply called as “ID”, comprising of four digits must be allotted to each scroll. The allotted “ID” must be a unique number in a Main Date of cash. The allotted “ID” must be written at the top of each scroll and also on CP-99 against the amount of that specific scroll. The “ID” number must also be entered on first and last stub.

-                       Then CP-99 & Scrolls are got separated from stubs.

-                      It must be ensured that stubs related to a specific scroll are properly tagged / stepped.

-                      Sub Division Code, Bank Code, Date of payment, scroll number and total amount of scroll must also be checked on the first stub and the last stub of each scroll.

-                      The stubs of complete Main Date of cash must be arranged in the form of bundles as per sequence of “ID” number. Bundle number is allotted to each bundle. Name of Division, Main Date and Bundle Number must be written on the backside of last stub of each bundle. Starting and Ending “ID” number must also be written on the back side of last stub of the bundle as:

Starting “ID” Number --------------- Ending “ID” Number. 

-                      Similarly the scrolls along with CP-99s of each division must also be arranged in the form of a bundle in the sequence of “ID” number. Name of Division & Main Date must be written on the backside of last scroll of each bundle. Starting and Ending “ID” number must also be written on the back side of last scroll of the bundle as:

Starting “ID” Number --------------- Ending “ID” Number. 

 

Following checks are also performed while receiving cash in the computer centre:-

-                      It must be ensured that stamp and signatures of A.M (C.S) are clearly visible on CP-99 and Bank Statement.

-                      It must also be ensured that stamp and signatures of Divisional Accounts Officer of A.M (C.S) office is clearly visible on each Scroll & CP-99.

-                      Signatures are compared with the specimen signatures in the Computer Centre.

-                      Paid amounts on stubs are clearly encircled.

-                      Stubs are arranged in the same order as written on the scroll.

-                      Scrolls are properly totaled.

-                      No scroll is missing.

-                      Total amount of each CP-99 is entered on the bank statement showing the total number of scrolls, bank code payment date.

-                      It must be ensured that the stubs are stamped by the banker in such a way that basic information like reference number and amount paid as well as Bar-code Lines are not defaced and are clearly visible.

-                      It is ensured that Sub Division Code, Bank Name and Code, Payment date, Scroll No., Amount of Each Scroll and “ID” Numbers are clearly written on CP-99.

It is absolutely essential that in case the above conditions are not fulfilled, the data should not be accepted in the Computer Centre in order to avoid disturbance in the cash accounts. 

After acceptance of cash scrolls, the duplicate copy of the bank statement duly signed by the official deputed to receive cash scrolls, must be returned to the Commercial Assistant concerned.

When cash of a Main Date is received from all the divisions, the bundles of stubs and scrolls are entered division wise in the Cash Movement Register and sent to Data Entry Section for Scanning/Entry. The signature of Data Entry Supervisor must be obtained in the Cash Movement Register.

            CP-139 received must be entered in the data movement register and handed over to cash section for onward submission to Data Entry section.

DISPATCH OF DAILY OUTPUTS IN LIAISON SECTION:-

            Following outputs are dispatched (Batch wise) to the Assistant Manager’s (C.S) Office s daily:-

                                    -           Electricity Bills

-           Detection Bills

-           Ledger Listing (CP-88L)

-           Assessment List (CP-88A)

-           Billing exception list (CP-87)

-           List of consumers billed on estimated reading (CP-90)

-           Heavy / credit balances list (CP-89)

-           Heavy Bill list.

-           Extra Ordinary Heavy Bill list.

-           Detection Bill List

-           Same to same list

-           Disconnection Notices

-           List of consumers issued DCNs (CP-112N)

-           WAPDA Employee wrong file. (Deletion of free supply during EPF level listing step.)

-           Detail of Bills list

Following checks are performed in each output before dispatch to Assistant Manager’s (C.S) Office:-

CHECKING OF ELECTRICITY BILLS:-

-          It is to be ensured that complete bills of a batch are received from Machine Room.  The quality of printing is satisfactory.  All fields are printed in proper columns.

-          The date of reading, issue date and due date of bills must be same as in the billing schedule.

-          It is to be ensured that billing month is correct.

-          Check a few bills of the consumers being billed for the first time either new connections or as a result of reconnection.

-          Calculate at least one bill of each category (tariff) to confirm the proper application of tariff.

-          ED rates on bill must be checked from the schedule of tariffs.

-          It must be ensured that all sorts of input data i.e. CP-52, CP-52 T, CP-93, CP-136, CP-136 D, CP-138, CP-139 and CP-142 is properly entertained in the current bills.

-          It is ensured that minimum charges are printed on the bills according to the tariff and procedure.

-          Fix charges will also be checked according to the tariff in case of Tube wells.

NEW BILLING COMPONENTS

TV LICENSE FEE:-

            In the Federal Budget of Financial Year 2004-2005, the Govt. of Pakistan has decided to collect the television license fee through Electricity Bills. The above decision was implemented in the billing month of July-2004. Since then TV License Fee has been collected from all the Domestic consumers @ Rs. 25/- per television and from Commercial Consumers @ Rs. 50/- per television on monthly basis. However if a consumer denies from having a television set, he has to submit his application on a prescribed form in the office of Assistant Manager CS office. Assistant Manager CS forwards his application to the Television Authorities for verification purpose. After proper verification TV Fee exemption is provided to such consumers.

VARIABLE CHARGES:-

In order to make the bill calculation simple and easier for general public, new Electricity Bill calculation Procedure was introduced in the month of July-2007. In this procedure Energy Charges, FAC, Hydel Surcharge and Additional Surcharge are added up into a single new billing component named as Variable Charges. In this way number of billing components is reduced as Variable Charges, Fix Charges, Meter Rent, Service Rent, Electricity Duty, Income Tax, General Sales Tax, PTV Fee and NJ Surcharge.   

GENERAL SALES TAX SUBSIDY (GST SUBSIDY):-

GST Subsidy is provided to Domestic Residential Consumers having monthly consumption up to 100 units and Agricultural Consumers having tube well connections. General Sales Tax calculated in the Electricity Bills of such consumers is not added in their Electricity Bills and kept aside in a separate head named as “GST Subsidy”. The payment against GST Subsidy is to be made by the Govt. of Pakistan on behalf of consumer at some later stage.

NEELUM–JHELUM HYDRO POWER PROJECT FUND “NJSUR”:-

During the ending months of year, 2007, the Country has to face an acute Energy Crises. A high level Load-shedding is implemented to manage this shortage of energy. At the same time it is realized that Electric Power Resources must be extended to overcome this problem. For this purpose a new power project named as Neelum-Jhelum Hydro Power Project is planned. It is further decided that the funds required for completion of this project will be collected from the electricity consumers. For this purpose an additional charge @ Rs. 0.10 per unit is levied to all categories of consumers except the domestic consumers having monthly consumption up to 100 units. This is called as Neelum-Jhelum Surcharge i-e “NJSUR”. This surcharge will be collected from the consumers till 31^st December, 2015.

LEDGER LISTING (CP-88L):-

It is the detail report of cash activity of each consumer through last billing to upto date.  It shows upto-date outstanding amount against each consumer.  The following checks are applied:-

            -           The billing month on ledger must be the previous billing month.

-           The last month due date on Ledger must be verified from billing schedule of the previous month.

-           Cash considered dates of the respective batch must be checked as

Cash considered from  =         Last month cash considered date

Cash considered to     =         Current month cash posted date

-           It is ensured that late payment surcharge will be levied only to those consumers who pay the bills after due date or make part payments.  The surcharge amount will be equal to the difference of gross and net payable amount.

-           In case the consumer pay the total bill within due date, late payment surcharge must be Zero or blank.

-           An internal control check has been introduced in the ledger in order to check the validity of closing balance of each consumer, that is

Closing Balance          =          Net + Surcharge levied – Payment

–        Unpaid debts – Set-aside

If this does not equate then a “$” sign will be appeared against the consumer.  The total count of such records will be printed on the last page of each sub division, division and batch.  It shows that there is any problem in the balancing of such consumers and may result in wrong billing.  Such cases may be got investigated and proper action must be taken.

            ASSESSMENT LISTING (CP-88A):-

The assessment list is a true picture of bills issued to the consumers.  It shows standard classification code, arrear amount with its age, current meter reading of all the meters, units billed, amount of each component assesses for the current month bill, break up of the bill adjustment (if any), amount set-aside, current installment, unpaid debt (if any), subsidies i-e (GST & Tariff), late payment surcharge and total amount for which the bill is issued. Current Security status i-e Security amount & Date are also reflected in CP-88A Listing. This report also includes the tariff and current status of the consumer.  The totals at sub-division, division, circle and region level are also provided.  The comprehensive tariff wise statistics of the consumers are also generated at the sub division/division/circle and region level.  Following checks are applied:-

-           Billing month, Date of reading & Due date should be checked from schedule.

-           Net amount of the assessment must be equal to the amount on restore page.

-           Opening balance amount of Assessment must be equal to the closing balance amount of the ledger.  This check is valid for each component at all level i.e. Consumer, Sub Division, Division, Circle and region.

-           Adjusted units/ amount of batch must be equal to the:-

Total of units & amount of current month CP-52 posted upto billing + remaining detections of previous month + adjustment posted through CP-136 D + TV Fee adjusted through CP-52 T  – CP-105 amount of the said batch.

-           An internal control check is introduced to check the current assessment, summed up the breakups of the bill and assessment included in the net amount of bill i.e.

Current Assessment  =   Var. Charges + Fix Charges + ED + NJSUR

Meter Rent  +  S. Rent  +  ITax + GST  + TV Fee +  Bill adjustment

Closing Balance/Net  =  Op. balance + Current Assessment + Current

    installment

If this condition is not true a “$” sign is printed in CP-88A against such consumer. These cases must be got investigated and needful must be done for correction of bills.

           

COMPONENT WISE CHECKING OF BILLING IN ASSESSMENT:-

The calculation criteria for components, appearing in the assessment is as under:-

VARIABLE CHARGES/MINIMUM CHARGES:-

Variable charges are calculated by multiplying the units consumed with unit rate as per Schedule of tariffs.  Minimum charges are printed in this column if variable charges are calculated as zero due to nil consumption or calculated variable charges are less than minimum charges.

ELECTRICITY DUTY:-

It is the duty collected by the provincial Govt. on following rates:-

-           Domestic & Commercial Consumers              =   1.5 % of Variable Charges.

            (Tariffs = 01,03,04,05,06,73,76& 79)

-           All other Tariffs                                              =    1 % of Variable Charges.

However some charitable institutions or some Govt. consumers may be exempted from this duty.  If the consumption is zero, no ED is charged.

METER RENT / SERVICE RENT:-

Meter Rent and Service rent is printed as given on Master File at the time of addition.

            FIX CHARGES:-

Fix charges are calculated in Tube well connections as

           

Sanctioned Load in KW x Rate as per Schedule of tariffs.

 

GENERAL SALES TAX:-

GST is calculated as    =          (Variable Charges + Fix Charges + ED

+ Meter Rent + Service Rent ) x 16/100

Note:-  In the Electricity Bills of domestic consumers having monthly consumption up to 100 units and, Agri. Tube wells connections, the sum calculated as GST is kept aside as GST Subsidy being paid by Govt. of Pakistan.

            INCOME TAX:-

Income Tax is calculated on the basis of Taxable Amount from the Commercial and Industrial consumers as per income tax table amended from time to time. For this purpose Taxable Amount is calculated as under:-

       Taxable Amount   =         (Variable Charges + Fix Charges + Meter Rent +

  Service Rent)

However if Taxable Amount exceeds Rs. 20,000/- Income Tax will be calculated @ 10 % of Taxable Amount.

 

            NJSUR:-

It is the Neelum-Jhelum Surcharge and is calculated @ Rs. 0.10 per unit from all the consumers except the consumers falling under Tariff A-1 having monthly consumption up to 100 units.

TV FEE:-

Television License Fee (TV Fee) is collected from the Domestic and Commercial Consumers at the following rates.

Domestic Consumers                          Rs. 25/- per television per month

Commercial Consumers                      Rs. 50/- per television per month

            INSTALLMENT AMOUNT:-

In this column, the current month installment amount is printed and is added in the bill.

UNPAID DEBT:-

It is the total amount of the remaining installments to be recovered in subsequent months.

AMOUNT SET-ASIDE:-

This is the disputed amount set-aside by some court or departmental orders and has not been included in the current bill.

BILL ADJUSTMENT:-

In this column total of all type of adjustments is printed.  This may either be debit or credit.

ARREAR:-

This is the amount, which is unpaid from the previous bills and included in the bill amount.

AMOUNT PAYABLE WITHIN DUE DATE:-

This is the net amount of the bill and is the total of all components.

LATE PAYMENT SURCHARGE:-

Late Payment Surcharge @ 10 % of Variable Charges, Fix Charges & NJSUR is levied if the full payment is not made within due date.  In case of partial payment 10 % surcharge is levied on the un-paid amount. 

AMOUNT PAYABLE AFTER DUE DATE:-

In this column the gross amount, which is the sum of amount payable within due date and late payment surcharge, is printed.

PREPARATION OF ASSESSMENT REGISTER:-

A register is also maintained in the Liaison Section.  In this register component wise assessment of each batch is recorded daily including MDI batch and Batch 26.  This register is used for onward checking of Month End Reports.

BILLING EXCEPTION LIST (CP-87):-

Cp-87 is the list of all those exceptions generated as a result of some missing or incorrect information.  Billing of such connections is done as per agreed procedure.  Check the billing month and batch No. of this report.  The type of exceptions and action required is listed below:-

S.No.	Exception Message	Action to be taken by Computer Centre
1.	Present and Previous Readings are the same.	Confirm the reading from Meter Reading Lists.  Minimum charges bill is prepared.
2.	Advance units mismatched with those recorded on Meter Reading List.	Confirm the reading from Meter Reading List.  Billing is done according to Reading supplied.
3.	Reading supplied without reconnection.	Confirm that RCO is not affected.  No billing is done.
4.	Meter Reading not available for new consumer.	Confirm that Basic Data is added and reading not supplied. No Billing is done.
5.	Reconnection effected without clearing the Arrear.	Confirm about reconnection.  Billing is done according to reconnection procedure.
6.	Customer not billed due to non availability of basic data on Master file.	Confirm that reading is not supplied on Meter Reading List.  This may be due to change of reference to any other batch.  No billing is done.
7.	Defective Code “6” missing in case of previous defective meter without meter replacement.	Confirm that meter is previously defective.  Considered as defective and billing is done accordingly
8.	Meter Reading supplied is greater than range.	Write a letter to A.M (CS) concerned about the matter.  Billing done as per reading.
9.	Meter reading not supplied but reconnection effected.	Confirm that reconnection is received and reading is not supplied.  Minimum charges bill is issued.

LIST OF CONSUMERS BILLED ON ESTIMATED READING (CP-90):-

This output report is prepared batch wise showing consumers billed on estimated reading as a result of defective meter.  The estimation of consumption is determined on the basis of average consumption of previous 11 months or consumption of the same month of previous year whichever is higher.  Check the billing month and batch No. of the report.  Confirm the defective code from Meter Reading List for few cases.  It is ensured that proper estimation is done as per procedure stated above.

HEAVY AND CREDIT BALANCES LIST (CP-89):-

This is the list of all those consumers having opening balance as:-

i)                    of heavy amount.

ii)                  Appear as credit balance with (-) sign.

Following checks are implemented.

-           Check the billing month as previous month.

-           Check the batch number.

-           Confirm the reason of credit balance if the same number was not present in the CP-89 of previous month.  This may be due to the posting of payment excess than due amount which may be confirmed from the ledger.  This may also be due to the posting of credit adjustment, posted either in the billing of previous month or in the CP-88S.

-           If a consumer was present in the previous month CP-89 and is not present in the current month CP-89, find out the reason.  Heavy balance may disappear as a result of payment or posting of credit adjustment in previous month billing or in CP-88S.  Credit balance may disappear as a result of billing in previous month or posting of debit adjustment in previous month billing or in CP-88S.

-           Few cases of each type in CP-89 i.e. debit (+) or credit (-) must be checked with CP-88L.

HEAVY BILL LIST AND EXTRA-ORDINARY HEAVY BILL LIST:-

            This is the list of all those consumers having issued the bills of heavy and extra ordinary heavy amounts. This extra ordinary heavy bill is issued as a result of high consumption (units) or due to posting of heavy debit adjustment.  The consumption of all the numbers appearing in the list must be confirmed form Meter reading list (CP-21C advance units).  Also check the billing month and batch number printed on the list. The consumers having monthly bills excess than Rs. 1000/- in case of Domestic, Rs. 2000/- in case of Commercial and Rs. 4000/- in case of others tariffs are considered as Heavy Bills & Extraordinary Heavy Bills and are reflected in these lists.  

 

DETECTION BILL LIST:-

            This is the list of all those consumers having issued detection bills or with drawl of the detection charged in the previous months.  Confirm that all the numbers with debit amount are issued detection bills.  Check a few numbers from posting of CP-52.  Card type of all these adjustments must be “C, D or E”. Check the billing month and batch number.

SAME TO SAME LIST:-

            This is the list of all those consumers being billed on same-to-same reading.  Check the billing month and batch number of the said list.  Further action is required from the field formations.

DISCONNECTION NOTICES AND CP-112 LIST:-

            All the consumers, who have not paid the bills of previous month and having arrear more than Rs.500/-, Notice bills are issued on special bill forms, along with a list showing the name and particulars of all these consumers and is called as “CP-112” list.  Two copies of CP-112 lists are dispatched to field offices.  Check the billing month and batch number of the list.  It is confirmed that same number of DCN bills are issued to each sub division as appeared in CP-112 list.

WAPDA EMOLOYEE WRONG FILE (DELETION OF FREE SUPPLY DURING EPF LEVEL LISTING STEP):-

            During the creation of RFB file, free electricity facility of all the WAPDA employees existing on Master File with W/E flag “2”, “3”, “4” and “5” is deleted along with creation of list of all such consumers. This list is called as WAPDA Employee Wrong File. Check the billing month and batch number of the list. The records appearing in this list must be got verified from the lists created at the time of Level Posting Step at the start of billing.

DETAIL OF BILLS LIST:-

            This list is printed batch wise and reflects the detail of bills printed in the batch for each sub division. This list shows the number of bills printed, PDISC bills, defective meter bills, same to same reading bills, credit balances bills and heavy balances bills. These statistics are used by the field formations.

RESTORE ON MASTER FILE:-

            After complete checking of energy bills and allied outputs, when found 100% correct then Restore step is requested in the Machine Room in order to update the status of Master File. As s result a restore list is printed.  Following checks are implemented.

-           Check the batch number, billing month.

-                      Confirm the date and time of the list.

-                      Check the number of records restored on Master File with the total number of consumers on CP-88A.

-                      Verify the amount restored on Master File with the net amount of CP-88A.

-                      Records rejected from Assessment file must be zero.

Note:- Posting of cash or any other miscellaneous input data is not allowed after                   the processing of ledger and before the restore step.

 

DISPATCH OF CASH OUTPUTS IN LIAISON SECTION:-

Daily, Weekly and Monthly cash outputs are checked in the cash section by the section supervisor.  After proper checking these are handed over to Liaison section along with scrolls and stubs.  The liaison section dispatches these outputs after entering page wise on cash output registers in respect of all Assistant Manager’s (C.S) Office s.

BILLING SECTION

The main function of the billing section is to prepare all computer inputs except cash and CP-139 for entry and as well as processing by Machine Room.  The input data received from the Liaison section is distributed among the Data Coders by Supervisor.  The allocation of data to different Data Coders for checking and verification is done by an internal office order.

FLOW OF PRE-PRINTED METER READING LIST FROM COMPUTER CENTRE TO A.M (OPERATION) THROUGH A.M (C.S) AND BACK TO COMPUTER CENTRE:-

Pre-printed batch wise meter reading lists (MR) are sent by Computer Centre to A.M (C.S) for onward transmission to A.M (Operation) about seven days prior to the Meter reading date of a batch.  Before dispatching the said list to A.M (C.S), number of pages of M.R of each division is recorded in the register designed for this purpose.  The meter reading staff enters the present reading, units consumed and appropriate remarks such as “Defective, Round Complete, Meter Replaced, O.K Meter, Reconnected, and disconnected” in remarks column wherever required.

            In all those cases where meters have been replaced and against which “meter replaced” is also written in remarks, the input form of Meter replacement (CP-138) should also be attached with the meter reading list as supporting document.  Assistant Manager (Operation) will sign with stamp against the all reference numbers which are declared defective first time or previous defective meters declared as OK.  He will also sign and stamp all cuttings/over-writings on M.R List.  In the computer centre, when the Meter Reading lists are received back from the Assistant Manager’s (C.S) Office s, it is first ensured that data is according to schedule.  A register is designed to record Division wise / batch wise receipt of Meter Reading Lists.  When the data is OK in all respects, its entry is made in the register with the date of receipt.  Late receipts are recorded in red ink whereas in time receipts are recorded in blue ink.  The number of pages of Meter Reading list is compared with the number of pages of Meter Reading list recorded at the time of initial dispatch. 

CODING OF METER READING LISTS IN BILLING SECTION:-

Sub division code, batch number, total number of pages, total numbers of entries, Assistant Manager (C.S) memo No. & date are checked on CP-80 as a first step. It is to be ensured that total count of the consumers at first page of each subdivision must always be less than 21 otherwise it will automatically assumed that a few starting pages of the sub division are missing. Similarly at the last pages of each sub division, the “Sub Division Totals” are must. Then the number of pages and entries written on CP-80 are confirmed with meter reading list itself.  It is ensured that Meter Reading list pages are arranged in order according to their serial numbers and no page is missing.  It is ensured that writing is legible and there is no cutting / overwriting on Meter Reading lists.  There must be the signature and stamp of Assistant Manager (Operation) against new defective cases and previous defective meters declared as OK.  It is ensured that signature and stamp of Assistant Manager (C.S) is available on first and last page of each sub division.  The consumption of all those consumers where “meter replaced” is written and CP-138 of replacement is attached, must be checked by adding the consumption of meter replaced and meter installed.

            In the cases where present reading columns are left blank without any reason the reading as per previous must be filled up.

            Following codes must be entered in the Meter status column in red ink as per remarks given in the remarks column.

                        Meter Replaced                                                           2

                        Round complete of Defective Meter                          5

                        Defective Meter                                                          6

                        Round complete                                                          7

                        OK meter (incorrectly declared defective)                 8

            After coding, the concerned Data Coder will enter Sub Division Code, Batch No., Billing Month, Number of Pages and Entries of Meter Reading list on a file cover.  CP-80 and CP-138 of replacement cases are detached from Meter Reading list.  Meter Reading List is placed in the relevant file cover of the sub division. Division wise files are handed over to Data Control Supervisor for onward submission to Data Entry Section.

Note:-  In case of status code “7” the range of meter should be considered to ensure the correct round completion and reading is according to the range.

PROCESSING OF MISCELLANEOUS INPUT DATA IN BILLING SECTION:-

All the input data received on any working day is arranged in the order of Sub division code and current date is allocated to the bundle of each input form.  This date is referred to as “Main Date”.  Hereafter this data is identified and controlled through this main date upto the final step.  Following types of miscellaneous inputs are received in the Billing Section.

                        CP-136            Master Data Addition / Change Form.

                        CP-052            Bill Adjustment input form.

                        CP-136-D        Detection for Direct Hooking cases.

                        CP-138            Meter Data change form.

                        CP-93              WAPDA Employee updating form.

                        CP-52 T           TV Addition / Updation form.

                        GSTNO           NTN & GST Number Addition / Updation form.

            The replacement data detached from the Meter Reading list must be placed with the data of Reconnections and Disconnections, So that a main date should be allocated to complete CP-138 input forms.

            The input forms where multiple transaction types are involved the data should be arranged transaction wise and Sub Division wise. CP-80s are detached from the source data.  After this arrangement, each input data should be bundled with the help of tags.  All the pages of each input are numbered in red ink.  Main Date and total number of pages are written on the top page.  The data is sent to Data Entry Section through movement register.  After intimation from the data entry supervisor that data entry is complete, request for proof list is sent to the Machine Room.

            The proof lists are exactly like input data.  All records of the proof list must be checked with the source data and corrections, wherever required, must be marked in red ink.  The missing records (if any) must also be written on proof list so that their addition can be made.  All error messages should be removed from the proof lists by marking corrections.  Duplicate records should be encircled for deletion purpose.  Then the proof list should be sent to Data entry section for correction.

            After corrections the 2^nd proof list be obtained from Machine Room.  This practice must be repeated upto 100% correctness.  When it is ensured that all corrections are made and all records of source data is appearing in the proof list then a request for finalization, posting and transfer to History for a main date is sent to Machine Room.  This practice is done with all types of inputs. After successful posting of each input, the posting lists are received from the Machine Room.  These lists must be checked carefully to ensure:-

-           Printing Quality

-           Normal end of job

-           Sub division / Division codes, names

-           No. of  pages and copies of each posting report

-           Statistics on the last page must be tally with the O.K list, final and History page.

Normally, two copies of each posting report are printed.  First copy is retained in the Computer Centre and 2^nd copy is sent to Liaison section for onward submission to field offices.

In case of posting list of CP-136 (Master Data addition / change), three copies of posting report are got printed.  First copy is kept in computer centre, second for Assistant Manager’ (C.S) concerned and third for Sub-division.

DETAIL OF INPUT FORMS

MASTER DATA ADDITION / CHANGE FORM FOR CONNECTION UPTO 20 KW

LOAD CP-136:-

            This form is used for basic data addition on Master File as well for any change, which is required in this information at some later stage.  Two types of transactions are involved in this input:-

                        “1”    For addition of new records

                        “2”    For change in existing information

            Following checks are implemented for checking:-

-                      Relevant transaction type must be ticked / encircled.

-                      There must be a valid Batch No. Sub Division and Account Number in seven digits.

-                      For addition of new record check digit column must be left blank.  For change correct check digit is required in this column.

-                      Enter a two digits Tariff Code existing in the Tariff Code Table as per nature of the connection in the Tariff Code column.

-                      Application number must be written in seven digits.  First character is alphabetic. (i.e. A, B, C …. Etc).  For WAPDA employees allowed free of cost & security connections, the first character must be “W”.

-                      Application date should be valid as DD-MM-CCYY

-                      Security amount (Rounded in rupees) must be in accordance with the tariff code, sanctioned load, rural/urban code and type of meter i.e. single phase or three phase).

-                      Security date and connection date should be valid as DD-MM-CCYY.  These dates must be in accordance with the application date in the following way:-

Connection date    >         Security deposit date >          Application date.

-                      Sanctioned load in KW should be entered with two decimal point upto 20 KW.

-                      Enter “R” for rural and “U” for urban connection

-                      In Punjab, F/P code must be left blank

-                      Enter “1” for seasonal connection and “0” for non-seasonal connection as seasonal code.

-                      A five digits Transformer code has been introduced to each transformer indicating the capacity and serial number.  First two digits indicate the capacity as under:-

CODE                                    Transformer Capacity in KV

01                                                                                        10 KV

02                                                                                        15 KV

03                                                                                        25 KV

04                                                                                        50 KV

05                                                                                        75 KV

06                                                                                        100 KV

07                                                                                        150 KV

08                                                                                        200 KV

09                                                                                        400 KV

10                                                                                        630 KV

11                                                                                        Above 630 KV

        Last three digits indicates the serial number in odd numbers as 001, 003, 005 etc.

-                      ED code must be “0” or “1” for private connection and “5” or “6” for Govt. connections as under:-

Private connections exempted from ED coded as “0”

      Private connections paying ED coded as “1”

      Govt. connections exempted from ED coded as “5”

      Govt. connections paying ED coded as “6”

-                      For Govt. connections having ED code “5” or “6” a valid Govt. department code existing in Govt. department Table must be entered.

-                      A five digits Standard Classification Code is introduced to identify the nature of connection. Standard classification codes must be entered according to the nature of connection.  It is to be ensured that the entered code is existing in the Standard Classification Code table.

-                      There are some categories of Industrial and Commercial consumers that are exempted from Withholding Tax as per Gazette Notification. Income Tax Code, which is actually Income Tax Exemption Code is introduced for such exemption and must be entered as:

-                       

“0”       For no exemption.

“1”       For Income Tax exempted and GST not exempted.

“2”       For Income Tax not exempted and GST exempted.

“3”       For GST and Income Tax both exempted.

“4”       For Income Tax not exempted and GST exempted for large Tax

            Payers.

“5”       For GST and Income Tax both exempted for large Tax Payers.

  

-                      Enter number of meters and number of A/Cs installed in the premises. In case where the capital cost is required to be recovered through installments, Number of total installments is to be entered in No. of Acs column.

-                      Enter Meter Rent, Service Rent in the respective column in rupees with two decimal points. In case where the capital cost is to be recovered through installments, the installment amount is to be entered in Meter Rent Column without considering decimal position.

-                      Enter National I.D Card number of the applicant in the respective column.

-                      Name, Father/Husband name, address 1 and address 2 should be filled in capital letters and with in the limits of 30 columns each.

-                      Enter set number as per number of Meter set installed in the premises as “1”or “2”or “3” or “4”.

-                      Meter I.D is used to identify the type of meter as under:-

KWH Meter as            “1”

KVARH Meter as       “2”

MDI Meter as                         “3”

-                      Enter proper feeder code in six digits.  The feeder code must be available in the Feeder Table under the same subdivision.

-                      Enter 10 digits numeric Meter Number.

-                      Location code must be “O” for outside, “I” for inside and “P” for pole.

-                      Manufacturing code must be according to the make (manufacturing company) and within the limits of “01” to “33”.

-                      Enter six digits meter code indicating the function, base, volt, phase and wire of the meter. First two digits indicate the function of meter and last four digits indicate the base, volt, phase and wire of meter.

-                      Multiplying Factor of meter is entered with two decimal points.

-                      Enter the maximum range of meter from 4 to 9 in the range column.

-                      Enter reading of the meter at the time of installation as initial reading.

-                      If number of sets installed at the premises is grater than one, Meter information (i-e meter number, location code, manufacturing code, meter code, multiplying factor, range and initial reading) is required to be entered for each set.

-                       If transaction type “2” is ticked / encircled i.e. the transaction is for change.   That column must be filled-up only where the change is required.

-                      For change of reference cases, a valid batch number sub-division code and account number in seven digits must be entered as new reference. Check digit column must be left blank.

MASTER DATA ADDITION/CHANGE (CP-136) FOR AGRICULTURAL CONSUMERS HAVING TOU TARIFF (47):-

            The Authority has provided TOU (Time Of Use) facility to the Agricultural Consumers for their tube well connections. For this purpose a new tariff code “47” is introduced. Under this tariff a simple TOU set having three KWH meters is installed at the premises. These meters are called as “T1”, “T2” and “T3”. The energy consumed during the day is recorded on these meters according to the following schedule timing.

Duration                     “T1” METER           “T2” METER           “T3” METER

DEC – FEB                05 PM to 09 PM.        09 PM to 05 AM.        05 AM to 05 PM.

            MAR – MAY             06 PM to 10 PM.        10 PM to 06 AM.        06 AM to 06 PM.

            JUN – AUG                07 PM to 11 PM.        11 PM to 07 AM.        07 AM to 07 PM.

            SEP – NOV                06 PM to 10 PM.        10 PM to 06 AM.        06 AM to 06 PM.

            The consumption recorded on “T2” meter is considered as Off-Peak consumption. The consumer is billed as per normal “49” tariff however a rebate @ Rs. 0.75 per unit is given to the consumer on Off-Peak consumption. The Fix Charges are calculated on the basis of Sanctioned Load as per normal “49” tariff. Following procedure is adopted for addition/change of TOU Agricultural Tube Well Connections.

-                      Tariff Code must be entered as “47”.

-                      Enter total number of KWH meters as “3”.

-                      In case of addition of new record the meter information of all three meters i-e “T1”, “T2” and “T3” must be entered in the respective columns. It must be ensured that basic information i-e feeder code, meter number, location code, manufacturing code, meter code, multiplying factor and meter range must always be same in respect of ”T1”, “T2” and “T3” meters. However initial meter reading may differ in this respect. The filling procedure of all other columns is same as in normal “49” tariff.

-                      In case of change of tariff from “49” to “47”, the tariff code must be entered as “47”. Total number of meters must be entered as “3”. The meter information of “T2” and “T3” meters must be entered in their respective columns. The meter information of “T1” meter is required to be updated through CP-138 as MCO.

         

MASTER DATA ADDITION (CP-136) FOR CONSUMERS ELECTRIFIED UNDER“KHUSH-HAL PAKISTAN SCHEME”:-

            Government of Pakistan is showing keen interest in providing electricity facility for each sector of general public. For this purpose a scheme named as “Khush-Hal Pakistan Scheme” is initiated for the consumers having low-income level. Under this scheme electricity connection is immediately installed at the premises without recovering any material cost from the consumer. Later on this cost is being received from the consumers in easy installments through electricity bills. Following procedure is adopted to add such consumers on master file:-

-           First character of application number will be alphabetic as “I”, i-e application number must be entered as “I------“.

-           Total number of installments for recovery of material cost will be entered in the “Number of ACs” column.

-           The installment amount calculated as (Material cost/ Number of installments) will be entered in meter rent column after rounding in rupees without considering any decimal point.

The remaining filling procedure of CP-136 is same as adopted for additions of normal consumers.

RECOVERY OF POLE RENT FROM “CABLE NET WORK” CONNECTIONS:-

Some commercial consumers are operating “cable net work system”. WAPDA poles are being used for this purpose. Pole rent is recovered from such consumer for use of WAPDA poles. Following are the conditions for recovery of pole rent.

-           The tariff code of such consumers must be A-2 (I), i-e “04” (Commercial).

-           Standard Classification Code must be “3207”.

-           Enter number of poles in “Service Rent” column without considering the decimal position as pole rent is calculated as “Number of polls X Rate per pole”.

BILL ADJUSTMENT INPUT FORM (CP-052):-

            This is the input form used to adjust the bills of the consumers wrongly issued in subsequent months.  Following checks are performed in checking:-

-                      There must be a valid reference number consisting of Batch, Sub division, Account number and check digit existing on master file.

-                      A “four digits” Adjustment Note number must be entered in the respective column. The first character of Adjustment Note Number column is called as Card Type and must be entered as:-

“A”            Where units and amount both adjusted.

“B”            For the adjustment of amount only.

“C”            Detection charged by company or AEB.

“D”            Detection charged by General Manager.

“E”                        Detection charged by Managing Director.

“F”                        Adjustment charged by local audit party.

“G”            Adjustment charged by Director General WAPDA Audit.

“H”            Extension of due dates required

“R”            Debit adjustment charged against permanent disconnected consumers.

“W”           For WAPDA Employees where departmental adjustment involved.

The remaining three digits are reserved for actual adjustment note number.

-           A valid Adjustment Date as DD-MM-CCYY should be entered in the respective columns.

-                      A valid billing month as MM-CCYY and due date as DD-MM-CCYY is essential for adjustment of category “A”, “H” and “W”.

-                      Extended due date as DD-MM-CCYY is must for category “H”

-                      Component wise amount as charged in the bill and required to be charged as a result of correction of bill must be written in the respective columns.

-                      Component wise and total amount, which is the difference of the amount as charged and to be charged must be written in the amount adjusted columns with a sign of “+” or “-”.

-                      “GST SUBSIDY” column is required to be filled for adjustment of General Sales Tax amount of those consumers to whom GST Subsidy is given as per schedule of tariff.

-                      Enter the set number and I.D of the meter.

-                      Enter present reading as charged and to be charged in the respective columns if category is “A”.  Units adjusted being the difference of reading as charged and to be charged must be entered in the adjusted units column with “+” or “-” sign.  For category “C, D, E, F & G” only units adjusted are required.

-                      Units charged against which the bill is adjusted must be written in the respective column for proper slabing.

-                      Enter the number of months in the respective column where the adjustment for more than one month is required for proper slabing.

-                      For category “W”, enter the drawing and disbursing code with right zero for departmental adjustment of WAPDA Employee. The Drawing& Disbursing code must be a valid one existing in WAPDA Department Code Table.

-                      Component wise amount and units adjusted to the department with “+” or “-” sign along with total adjusted amount must be written in the respective columns in category “W”.

-                      All the amounts are marked with two decimal points except Income Tax and GST.

-                      CP-052 is to be signed by the concerned Assistant Manager (C.S) only.  Any other person cannot use his authority.

CP-136-D DETECTION BILL CHARGED IN DIRECT HOOKING CASES:-

            Some times detection bills are required to be charged to those persons who are not regular consumers of WAPDA.  These persons are involved in theft of energy by direct hooking from main line without any meter.  This input form is used for addition of such consumers.  These consumers are added on Master File just before the billing and a dummy reference number is allotted to them.  After issuance of detection bill the status is automatically converted as P-DISC.  Following checks are implemented for checking this input form:-

-                      There must be a valid Batch number and Sub-division.

-                      First three digits of A/C Numbers are 888 and last four digits indicate the serial number.

-                      Check digit is to be created as per procedure and must be left blank.

-                      An adjustment note number, starting from U ---, must be written on input form.

-                      Enter the date of adjustment in the date column as DD-MM-CCYY.

-                      Enter a valid tariff code as per nature of the connection.

-                      Enter number of months where the adjustment for more than one month is required.

-                      Feeder code must be written in the respective column.  This should be a valid feeder code existing in feeder code table and also belong to the same sub division.

-                      Units charged and amount of bill must be written in the respective column.

-                      Enter NID Card number of the consumer.

-                      Name, Father/Husband name, address line 1 and address line 2 must be written in capital letters and also within the limits of 30 columns each.

METER DATA CHANGE FORM (CP-138):-

            This input form is used for incorporation of replacement, reconnection, temporary disconnection and permanent disconnection of meters.  Four types of transaction are involved as under:-

-           Replacement

-           Reconnection

-           Temporary Disconnection

-           Permanent Disconnection

Relevant transaction type must be ticked / encircled.  Following checks are involved in each transaction:-

REPLACEMENT:-

-           There must be a valid batch No., sub-division code, account number and check digit existing on Master File.

-                      Write MCO number, issue date, date of implementation of MCO (execution date) in the respective columns. The dates must be written as DD-MM-CCYY.  It is ensured that:-

                                      Issue Date < Execution date. 

-                      Enter Meter I.D in the type column as “1” for KWH meter, “2” for KVARH meter and “3” for MDI meter.

-                      Enter set number in the respective column.

-                      Meter number, Final reading and advance units of meter replaced must be written in the respective columns of meter removed.  Correct advance units must be written as per final reading.

-                      Meter number, location code, manufacturing code, meter code, multiplying factor with three decimal points, meter range and initial reading of the new meter installed must be written in the respective column as per procedure discussed in the checking instructions of CP-136.

RECONNECTION:-

-                      There must be a valid batch No., Sub-division code, account number and check digit existing on Master File.

-                      Write RCO number, issue date, date of implementation of RCO (execution date) in the respective columns. The dates must be written as DD-MM-CCYY. It is ensured that:-

                                            Issue date < execution date.

-                      Enter total number of meters at the time of disconnection in the column appearing under head “Total number of meters old”.

-                      Enter total number of meters at the time of reconnection in the column appearing under head “Total number of meters new”.

-                      Enter meter I.D in the type column as “1” for KWH meter, “2” for KVARH meter and “3” for MDI meter.

-                      Enter set number in the respective column.

-                      Enter complete installed meter information as discussed in the instructions of replacement.

TEMPORARY DISCONNECTION:-

-                      There must be a valid batch No., Sub division code, account number and check digit existing on master file.

-                      Enter TDCO / PDCO number, issue date, date of implementation of DCO (execution date) in the respective columns.  These dates must be as DD-MM-CCYY.  It is ensured that:-

                                                          Issue date < execution date.

-                      Enter meter ID in the type column as “1” for KWH meter, “2” for KVARH meter and “3” for MDI meter.

-                      Enter set number in the respective column.

-                      Meter number, final reading and advance units must be written in the respective columns of removed meter.  Correct advance units must be written as per final reading.

Note:-  Temporary disconnection is allowed in case of seasonal connections only for seasonal disconnection purposes.

PERMANENT DISCONNECTION:-

-                      There must be a valid batch No., Sub division code, account number and check digit existing on master file.

-                      Enter TDCO / PDCO number, issue date, date of implementation of DCO (execution date) in the respective columns.  These dates must be as DD-MM-CCYY.  It is ensured that:-

                                                          Issue date < execution date.

-                      Enter meter ID in the type column as “1” for KWH meter, “2” for KVARH meter and “3” for MDI meter.

-                      Enter set number in the respective column.

-                      Meter number, final reading and advance units must be written in the respective columns of removed meter.  Correct advance units must be written as per final reading.

WAPDA EMPLOYEE UPDATING FORM (CP-93):-

            This is the input form used to incorporate and control the free electricity supply facility to WAPDA Employees of different cadres.  Following checks are implemented to perform proper checking:-

-                      There must be a valid batch number, sub-division code, account number and check digit existing on Master File.

-                      The action code must be:-

§  “A” for addition of free supply on Master File.

§  “C” for any change required in existing information.

§  “D” for deletion of free supply.

-                      There must be a valid department code having 4 digits and must be available in WAPDA Department Code Table.

-                      Fill in name and designation of WAPDA Employee in capital letters.

-                      Enter the date on which the WAPDA Employee had started his service in WAPDA. The date must be as DD-MM-CCYY

-                      Enter the correct basic pay scale according to which free units are allowed to him.

-                      Enter a valid employee code as below:-

0                                For normal employees.

1                                For generation employees.

2                                For widows.

5                For retired power wing distribution.

6                For retired power wing (T & G).

7                                For retired power wing generation.

8                                For water wing.

9                                For common services.

-                      Enter free units allowed per month according to the table.  Normally two tables are used.  First for normal and second for generation employees. The tables are as under:-

NORMAL EMPLOYEES

           

               BPS                                      FREE UNITS ALLOWED

                        01 to 04                                               100 units

                        05 to 10                                               150 units

                        11 to 15                                               200 units

     16                                                   300 units

     17                                                   450 units

     18                                                   600 units

     19                                                   880 units

     20                                                   1100 units

21 to 22                                               1300 units

GENERATION EMPLOYEES

                       

  BPS                                       FREE UNITS ALLOWED

            01 to 04                                               300 units

                        05 to 16                                               600 units

     17                                                   650 units

     18                                                   700 units

     19                                                   1000 units

     20                                                   1100 units      

21 to 22                                               1300 units

Retired employees and widows are allowed free units per month at the rate 0f 50 % of their respective cadres.

-                      Enter balance units remaining in the credit of an employee for a year.

-                      Enter seven digits EPF/GPF number for regular employees in the respective column. For contract employees, 1^st digit of this number will be “2”, next two digits represent the circle code and last four digits represent the serial number. For retired/widows 1^st digit will be “9” and remaining six digits represent the PPO Book number.

-                      For change of free supply facility from one account number to another account number, enter a valid new reference number consisting of batch No., Sub Division, Account number and check digit.

Fill in complete information in case of change of free supply from one account number to another account number.

 

TV ADDITION/ UPDATION FORM CP-52 T:-

            The Govt. of Pakistan has decided to collect the television license fee through Electricity Bills. The above decision was implemented in the billing month of July-2004. Since then TV License Fee has been collected from all the Domestic Consumers having television sets @ Rs. 25/- per television and from all the Commercial Consumers having television sets @ Rs. 50/- per television on monthly basis. For this purpose a new field named as “Number of TV” is created on General as well as Industrial Master File. “TV Addition/updation form CP-52 T” is used for addition/updation of number of television on Master File as well as adjustment of television fee already received through electricity bills. Following procedure is adopted for filling of this input form.

-                      A valid reference number consisting of Batch No., Sub Division, Account No. and Check Digit existing on Master File must be entered in the reference number column.

-                     A four digits adjustment note number is required to be filled in the adjustment note number column. The first character of the adjustment note number must always be “T” and the remaining three digits must be numeric as 001 to 999.

-                     Adjustment date must be entered as DDMMCCYY in the adjustment date column.

-                     Enter the number of television sets for which the fee is to be collected in the “Number of TV” column in three digits. It must be ensured that in case of credit adjustment of PTV fee, the number of television sets must always be zero.

-                     Enter the number of month for which the TV Fee is to be adjusted in the respective column in two digits.

-                     In the amount column, the adjusted PTV Fee along with “+” or “-“ sign is to be entered in such a way that:-

For Domestic Tariff          Amount   =    No. of TV Sets  X  No. of Months  X  25

For Commercial Tariff      Amount   =    No. of TV Sets  X  No. of Months  X  50         

 

NTN & GST NUMBER ADDITION/ UPDATION FORM:-

.

            All the consumers of WAPDA, Who pays General Sales Tax through Electricity Bills on monthly basis and are also existing on the Tax Net for the purpose of General Sales Tax at the end of any financial year, the amount of General Sales Tax recovered through Electricity Bills is required to be adjusted from the General Sales Tax payable by them at the end of Financial Year. For this purpose allotted General Sales Tax number is printed on the Electricity Bill. A “NTN” & “GST” number file is prepared and used parallel in billing of General and MDI batches. A special input form is used for addition of consumers in this file as well as updation of existing GST number. Following filling criteria is required to be observed:-

-                      Enter a complete reference number having a valid Batch, Sub Division Code, Account Number and Check Digit.

-                     Name, Father’s/ Husband’s name, Address Line-I and Address Line-II is required to be entered same as on Master File.

-                      National Tax Number and General Sales Tax Number as Allotted must be entered in the relevant columns.

     All the inputs forms received for this purpose daily are arranged in the order of sub division and are bundled with the help of tags. Current date is allocated as “Main Date”. After entry of a main date the proof list is obtained from the machine room. This list is edited 100 % from the source data. Corrections/ errors (if any) are got corrected through manual entry. When it is ensured that entered data is 100 % correct as per source data the posting is requested. Two copies of posting report are got printed. 1^st copy is retained in the Computer Centre as office record and 2^nd copy is sent to field offices. So in this way a consumer is added in the “NTN” & “GST” number file.

PREPARATION OF BILL ADJUSTMENT REGISTER:-

A register is prepared batch wise in the control section to have a complete record of bill adjustment posted.  The units and amount adjusted in each batch is recorded Main date wise in the register.  The specimen of register is given below:-

                                                                  BATCH No.  ----

Main Date	Normal Adjustment			Detection Adjustment
	Records	Units	Amount	Records	Units	Amount
	A= Normal adjustment posted in billing			B= Detection adjustment posted in billing
	Total upto Billing date			Total upto Billing date
	C = Normal adjustment posted in CP-88S			D= Remaining Detections to be posted in next month billing
	Total after Billing date upto the end     of month			Total after Billing date upto the end of month

The adjustment of each main date is recorded from the last page of posting list showing the statistics of each batch.  In the same way main date totals are also recorded at the same pattern.  These statistics are used to check the adjusted units and amount in CP-88A, monthly CP-88S and monthly CP-111A reports.  Following formulas are used:-

Adjustment of CP-88A = A+B (current month) + D (previous month) + Current month PTV

      Fee adjusted through CP-52 T up to billing + Detection adjustment

      posted through CP-136 D of the batch – CP-105 adjustment.

Adjustment of CP-88S = C (current month) + PTV fee adjusted through CP-52 T after billing

      up to month end – CP-105 adjustment.

CP-111 A                      = Total of all main dates of the month.

PRELIMINARY LOG:-

            After successful posting of all input data and complete entry of meter readings of a batch, all exceptions / errors existing either on Master File or consumption data are listed.  This list is called as DRY-RUN-1.  In dry run, Master file and consumption file are compared and are listed with a specific error code number.  These records are checked and correct information is entered in the Re-bill list and updated through re-bill data for correct billing.  Whenever, cc record needs to be replaced/added, enter code “9” in column No. 47.  This is also must when new replacement record is required in the re-bill.  Error messages and action required is as under:-

ERROR CODE & MESSAGE                   ACTION TO BE REQUIRED

CC.010 – No CC.                               Check from the reading list and enter correct present reading if available otherwise reading will be entered as per previous reading      

CC.020 – Extra CC.                           Confirm from M R lists. No action required.

CC.030 – Card Type Wrong.              A new cc record is required with code “9” in column 47

CC.040 – Invalid Reference No.                             -do-

CC.050 – Meter Sequence wrong.                            -do-

CC.080 – No. of meters on                 Confirm from M.R list and prepare the missing card

                 CC < on MF.                      with code “9” in column 47.

CC.090 – No. of meters on                 It may be due to updation of total number of meters on

                 CC > on MF.                      Master File.  Message is ignored after confirmation.

CC.100 – Status code invalid.            Prepare a new cc record with proper code in column 42

                                                            (if required) and code “9” in column 47.

CC.120 – Check present reading.       Enter   correct   reading   from    Meter    reading    list

                                                            (if available) otherwise enter reading as per previous.

CC.130 – Reconnected but reading   Confirm about reconnection.   Enter correct present

Missing.                               reading from CP-21C   (if available)   otherwise   enter

                                            Reading as per previous.

CC.140 – Disconnected on M.F.        This message is to be ignored.

CC.150 – Multiplying factor on         Write letter to Assistant Manager (C.S) concerned, no

                 Master File is Zero.            action is required.  To be assumed as “1”.

ERROR CODE & MESSAGE                   ACTION TO BE REQUIRED

CC.151 – multiplying factor < 1.        Write letter to Assistant Manager (C.S) concerned, no

                                                            action is required.  To be assumed as “1”.

CC.160 – Reading is > Range.           Check from the M.R List. If this message is appeared as a result of incorrect reading, prepare a new cc record for   correction,    otherwise    intimate    to   A.M.(C.S) concerned about the matter.

CC.170 – Present reading is <            Check reading from MR files and take necessary action

                 previous reading.                with the consultation of section Supervisor.

CC.180 – Meter status mismatch.       The status code of all the meters must be “4” in Lock cases. New card for all the meters along with correct meter sequence is required.

CC.190 – Defective code missing      Enter code “6” in column 42 after proper verification.

                 against previous defective

                 meter without replacement.

CC.195 – New defective case.           Confirm from source, no action required.

CC.200 – Lock code against              The status code must be got corrected as “6”.

     previous defective case.    

CC.205 – Defective code against       Confirm the status from MR list and status code must

     previous lock case.             be got corrected if so required otherwise no action required.

CC.210 – Heavy bill.                          Present reading should be checked from M.R list. If it                                                            is correct then enter code “2” in column 47 and code                                                            “1” in column 48, otherwise correct reading will be                                                            entered with code “9” in column 47.

CC.220 – Heavy bill for lock              Present reading should be checked from M.R list. If it

                 open case.                  is correct then enter code “2” in column 47 and code                                                            “1” in column 48, otherwise correct reading will be                                                            entered with code “9” in column 47.

CC.270 – Replacement CT-4              Confirm replacement record  from   the source  data. If

Missing.                              replacement    record     is    available,     prepare     the

                                           replacement CT-4 record in the  rebill with code “9” in

                                           column  47  along with  a new cc record with code “2”

ERROR CODE & MESSAGE                   ACTION TO BE REQUIRED                                           in column 42 and code “9” in column 47.  If replacement record is not available in source data, cc

 record will be prepared keeping the column 42 blank and code “9” in column 47.

CC.280 – Extra replacement.              Confirm replacement record from the source data and if available there, a new cc record with code “2” in column 42 and code “9” in column 47 will be prepared otherwise no action is required.

CC.281 – Reconnection and               This  is  the  confirmatory    message  and  no  action  is

                  replacement in the             required. Only confirmation of reconnection and  repla-

                 same month.                       cement is required.

CC.290 – Reading of old meter         In all these cases a new replacement record (CT-4) with

                 Non- numeric.                    code ”9”  in  column  47  is  required after confirmation

                                                            from the source data.

CC.300 – Range of new meter                        -do-  

                invalid.

CC.310 – Old meter reading <                       -do-

                previous reading.                

CC.320 – Initial reading of new                     -do-

                 Meter non-numeric.

CC.330 – New multiplying factor                  -do-

                 Invalid.

CC.340 – New meter range invalid                -do-

CC.350 – Present reading of new       Check present reading from M.R list and prepare a new

meter < initial reading.        cc record with code “2” in  column  42 and code “9” in

                                             column 47 after consultation with section supervisor.

CC.360 – Present reading of new                   -do-

                meter > range.

CC.370 – Replacement status code    Prepare a new cc record with code “2” in column 42 &

                Invalid.                                code “9” in column 47.

CC.460 – Entered advance units are  Check  present  reading  from  Meter  reading  list  and

ERROR CODE & MESSAGE                   ACTION TO BE REQUIRED

                not equal to calculated        replace the cc record with correct reading if required.

                advance units.                    

            After reconciliation of the Dry Run-1 (Preliminary log), all the records which are required to be re-billed are filled in computer printed re-bill list according to re-bill filling instructions.  After entry of these re-bill records a proof list is printed.  This proof list is checked 100% with the log list.  After editing all errors from the re-bill list, dry run-2 printing step is requested.  The Dry Run-2 must also be reconciled on the same pattern as adopted in preliminary log.  Following warning messages, which can be passed in Dry Run-2, are CC-10, CC-30, CC-80, CC-90, CC-150, CC-160, CC-190, CC-195. Some additional messages such as CC-380, CC-390, CC-400, CC-410, CC-420, CC-430, CC-440 and CC-450 may appear in Dry Run-2. These error messages are due to invalid information entered in new records of re-bill list. In such cases the re-bill record must be got corrected.

            Dry Run-2 is a repeatable step and must be repeated up to 100% correctness of billing.  When it is ensured that all the error messages in the log lists are edited properly the Billing is requested in the Machine Room.

PROCESSING OF BILLS IN MACHINE ROOM

After receipt of billing request from data control section, the billing is being processed as per normal operational procedure. In the billing step, “KIOSK File” and “PC Files” are also generated along with other output files. “KIOSK File” after being transferred to PC through FTP, is copied to the website of NADRA and other bank formations providing on-line cash transfer facilities to Computer Centres of WAPDA. In these formations “KIOSK File” is used as Master File for collection of Electricity Bills.

The Electricity Bills (Normal, Detection & DCNs) are being printed on Laser Printers. Printing on Laser Printers is controlled through PCs. Following PC Files generated in the billing step are transferred to PC through FTP and uploaded into database. These files are used in bill printing.

            i):                     Main File.

            ii):                    History File.  

            iii):                   Meter File.  

            iv):                   DCN File.  

            v):                    Detection File.  

Bar-coded bills are printed. The bar-code line is reflected on each bill at two places. The first bar-code line is reflected on the upper portion of bill and the same is reflected on the lower portion used as stub. The bars appearing in this line are indicating the Reference Number, Due Date, Net & Gross Payable amount. In Machine Readable Cash Entry System the payment information is read by Scanners/Bar-code Readers from this Bar-code line.

CREATION/REFORMATION OF PC TABLES USED IN BILL PRINTING:-

The Sub Division Name, Tariff Code, Feeder Name and GST numbers are to be printed on each Electricity Bill. For this purpose Sub Division, Tariff, Feeder and GST tables are required on PCs. Following procedure is adopted for creation/reformation of these tables.

SUB DIVISION TABLE: -

This table is created from “XMXSDVX1.dat”. Whenever a new sub division is created as a result of bifurcation, Alteration/updation is manually done in “XMXSDVX1.dat”. New sub division table for PC i-e “PCBSDIV.dat” is created by using the “PCBTBLCRT.com”. “PCBSDIV.dat” is transferred to PC through FTP and uploaded into database for onward use.

TARIFF TABLE: -

This table is created from “XMXTRFX1.dat”. At the time of addition of new tariff code, Addition is manually made in “XMXTRFX1.dat”. New Tariff table for PC i-e “PCBTRF.dat” is created by using the “PCBTBLCRT.com”.  “PCBTRF.dat” is transferred to PC through FTP and then uploading is done.

FEEDER TABLE: -

This table is created from “XMXFDRX1.dat”. At the time of addition of new feeder in “XMXFDRX1.dat” or whenever a new feeder file “XMXFDRX1.dat” is received from regional Computer Centre, new feeder table for PC i-e “PCBFDR.dat” is created by using the “PCBTBLCRT.com”.  “PCBFDR.dat” is transferred to PC through FTP and uploaded into database.

GST TABLE: -

This table is created from “GSTNO-FILE.dat”. When a new main date of “NTN & GST Number Addition/Updation is posted, New GST Table for PC i-e “PCBGSTNO.dat” is created by using the “PCBTBLCRT.com”.  “PCBGSTNO.dat” is transferred to PC through FTP and uploaded into database. 

CASH SECTION

            The payments made by the consumers are posted on Computer Master File through this section.  Cash section receives CP-99 and scrolls of a main date from the liaison section along with other input forms related to the payments.  Following inputs are received and processed in this section in addition to the posting of payments through stubs.

            -           CP-139            Un-identified cash/debtors adjustment form.

            -           CP-102            Weekly schedule of bank remittances.

            -           CP-102-A        Adjustment of bank remittances.

            This section is responsible for 100% accurate posting of payments on Computer Master File.  Moreover, this section prepares and checks all weekly and monthly reports relating to payments.

PROCESSING OF MISCELLANEOUS INPUTS IN CASH SECTION

UN-IDENTIFIED CASH / DEBTOR ADJUSTMENT FORM (CP-139):-

            CP-139 is the single input form received in the cash section on daily basis.  Transactions of 12 types are involved in this input form.  These are listed below:-

-           Un-identified Cash Posting.

-           Un-identified Cash Deletion.

-           Journal Adjustment.

-           Security Adjustment.

-           Security repayment.

-           Bad debts written off.

-           I.O.T posting.

-           Reversal of I.O.T.

-           Installments.

-           Withdrawal of installments.

-           Advice of court order.

-           Withdrawal of court order.

These transactions are identified by marking ticks or by encircling the relevant type of transaction.  After receiving form Liaison section, the data is arranged in the order of transaction type at first stage and sub division wise within each transaction.  CP-80s are detached from the data.  The pages are numbered in red ink.  The main date and total number of pages are written on the top page.  Then data is sent to entry section for entry.  It is ensured that:-

-                      Relevant transactions are ticked / encircled.

-                      Each page as well as CP-80 is signed and stamped by the competent authority i.e. Assistant Manager (C.S) and Divisional Accountant.

-                      Writing is legible and there is no cutting / overwriting. If cutting/overwriting is accepted due to some reasons, it is to be signed by the competent authority.

-                      Each type of transaction should have a separate CP-80.

-                       Memo Nos. and dates are written on each page as well as CP-80.

Following checks are implemented in each transaction:-

UN-IDENTIFIED CASH POSTING:-

     

Sometimes a few payments remain un-posted on Computer Master File as a result of manual bills in which incorrect reference numbers are recorded or due to out of circle payments.  In such cases the payments are kept on a separate file called as residual file.  A list showing the position of residual file is printed at the end of each month.  This transaction is introduced to post such payments after proper identification.  Following checks are implemented:-

-                      The reference number (i.e. batch, sub division, account number & check digit) must be entered exactly as appearing in CP-107 / residual list.

-                      Adjustment note number and dates are written in the relevant columns. The dates must be written as DD-MM-CCYY.

-                      Amount of payment in Grand total column, payment date and bank code must be entered as appearing in CP-107 / residual list. Payment date must be written as DD-MM-CCYY.

-                      Identified reference number (i.e. batch No., sub division code, account number and check digit) must be entered.  This should be a valid reference number existing on Computer Master File.

UN-IDENTIFIED CASH DELETION:-

This transaction is introduced to delete the payments, un-necessarily appearing in the residual list as a result of out of circle stubs.  Following checks are implemented:-

-                      Enter reference number (i.e. batch No., sub division code, account number and check digit) exactly as appearing in CP-107 / residual list.

-                      Adjustment note number and date is entered in the respective column. The date must be entered as DD-MM-CCYY.

-                      Paid amount in grand total column, date of payment and bank code must be entered exactly as appearing in CP-107 / residual list.

JOURNAL ADJUSTMENT:-

Sometimes payment of a consumer is posted to another consumer as a result of

i)                                Incorrect entry of reference number on hand bills.

ii)                              Reference number wrongly entered by Data Entry Operator.

In such cases double treatment is required.  This transaction is introduced for this purpose.  Following checks are implemented:-

-                      Enter the complete reference number (i.e. batch No., sub division code, account number and check digit) to which the payment is erroneously posted in the reference number column.

-                      Adjustment note number and date must be entered in the respective columns. The date must be entered as DD-MM-CCYY.

-                      Enter the component wise payment posted in the respective columns.

-                      Total payment must be entered in the grand total column in such a way that Grand total should be equal to the total of all components.

-                      Complete reference number (i.e. batch No., sub division code, account number and check digit) to which the posting is required, must be entered in the identified reference number column.

-                      Payment date and bank code in which wrong posting is made must be entered in the respective column. Payment date must be entered as DD-MM-CCYY.

SECURITY ADJUSTMENT:-

Sometimes, security of a permanently disconnected consumer is required to be adjusted from the amount payable by him (i.e. closing balance) in order to transfer the consumer in the dead defaulter batch (Batch No.26).  Security Adjustment transaction is introduced for this purpose.  Following checks are implemented:-

-                      Enter a valid reference number (i.e. batch No., sub-division code, account number and check digit) existing on Master File.

-                      Status of the consumer must be permanently disconnected.

-                      Adjustment note number and date must be entered in the relevant columns. Date must be entered as DD-MM-CCYY.

-                      Enter security amount to be adjusted in the grand total column.  This amount must either be equal to the amount of security on master file or total closing balance which ever is less.  In case security amount or closing balance is nil, Zero must be entered in the grand total Column.

SECURITY REPAYMENT:-

When the connection of a consumer is got permanently disconnected and no balance is outstanding against him, the security amount is paid to him through S.S. cheques.  Security Repayment transaction is introduced for this purpose.  Following checks are implemented:-

-                      There must be a valid reference number (i.e. batch No., sub-division code, account number and check digit) with permanently disconnected status.

-                      Enter adjustment note number and date in the respective column. Date must be entered as DD-MM-CCYY.

-                      Enter amount of security to be repaid in the grand total column.

BAD DEBTS WRITTEN OFF:-

Sometimes, balance outstanding against a consumer is required to be written off as per advice of the competent authority as possibility of realization of such balances is eliminated.  In order to write off such balances this transaction is introduced.  Following checks are implemented:-

-                      Enter a valid reference number (i.e. batch No., sub-division code, account number and check digit) existing on Master File.

-                      Enter adjustment note number and date in the respective columns. Date must be entered as DD-MM-CCYY.

-                      Component wise balances to be written off must be entered in the respective columns.

-                      Write the total amount in the grand total column. Grand total must be equal to the total of all the components.

I.O.T POSTING:-

The payments made by various Govt. departments through inter office transactions (i.e. through SS cheque etc.) are posted on Computer Master File in this transaction type.  At source payments by various departments through federal and provincial Governments are also posted in this transaction type at the end of billing month.  Following checks are implemented for proper posting.

-                      There must be a valid reference number (i.e. batch No., sub-division code, account number and check digit) existing on Master File.

-                      Enter I.O.T number and date in the respective columns. Date must be written as DD-MM-CCYY.

-                      Amount to be posted must be written in grand total column.

REVERSAL OF I.O.T:-

            Sometimes, I.O.T. payments are posted to erroneous consumers as a result of incorrect entry of reference number on CP-139 input form.  Such payments are being reversed through this transaction type.  The filling procedure is same as discussed in I.O.T posting cases.

INSTALLMENTS:-

The competent authority may allow the consumers to pay their electricity bills through installments.  Balance outstanding against a consumer is transferred to unpaid debt columns on Master File.  This transaction is introduced to facilitate a consumer to pay bill through installments.  Following checks are implemented:-

-                      There must be a valid reference number (i.e. batch No., sub-division code, account number and check digit) existing on Computer Master File.

-                      Enter order number and date in the relevant columns. The date must be written as DD-MM-CCYY.

-                      Enter total number of installments allowed to the consumer in the “Number of Installment” column.

-                      The payment received from a consumer at the time of installment is called as down payments and must be entered in the respective column.

-                      Enter total amount for which the installments are allowed in the bill amount column so as:-

                              Bill amount = Closing Balance – Down Payment.

-                      Enter component wise and total amount to be paid through installments in the respective columns in such a way that:-

                                                       Grand total = total of all the components.

WITH-DRAWL OF INSTALLMENTS:-

Sometimes, the competent authority wants to eliminate the installment facility of a consumer.  In such cases it is required to reverse the amount outstanding against a consumer as unpaid debt.  With-drawl of Installment transaction is introduced for this purpose.  Following checks are implemented:-

-                      Enter a valid reference number (i.e. batch No., sub-division code, account number and check digit) existing on Master File.

-                      Enter order number and date in the relevant columns. Date must be entered as   DD-MM-CCYY.

-                      Enter the number of remaining installments in the number of installment column.

-                      Enter total remaining amount unpaid debt amount which is required to be reversed in the grand total column.

ADVICE OF COURT / DEPARTMENT ORDER:-

Sometimes, payment of outstanding amount due against a consumer is deferred as a result of orders issued by the court or by any competent authority.  This amount is shown as set-aside in the electricity bills of the consumers but not added in the current bill.  Advice of Court/Department Orders transaction is introduced for this purpose.  Following checks are implemented:-

-                      There must be a valid reference number (i.e. batch No., sub-division code, account number and check digit) existing on master file.

-                      Enter order number in the respective column.  First character must be “C” or “D” (“C” for the orders issued by court and “D” indicates the orders issued by department).

-                      Enter date of orders in the date column. Date must be written as DD-MM-CCYY.

-                      Enter component wise amount deferred in the relevant columns.

-                      Enter grand total in the relevant column. Grand total must be equal to the total of all components.

-                      Set-aside amount of each component must be less than or equal to the closing balance of that component.

-                      Total set-aside amount must be less than or equal to the total closing balance on Master File.

WITHDRAWAL OF COURT / DEPARTMENT ORDER:-

When the set-aside amounts are decided either in the favour of consumer or in the favour of department, it is required to reverse these amounts into the closing balances fields.  With-drawl of Court/Department Order transaction is introduced for this purpose.  Checking instructions are the same as discussed in Advice of Court /Department order transaction.

Note:- It is ensured that all amounts on CP-139 input forms are written with two decimal points except Income Tax and GST.

CP-139 is required to be entered and edited on daily basis.  After the complete entry of CP-139 of a main date, proof list is obtained from the Machine Room.  Proof list is checked 100% from the source data.  Errors are marked in red ink.  All missing entries are also added in the proof list.  Then proof list is sent to data entry section for correction purpose.  When the corrections are made, a second proof list is obtained.  If it is ensured from the proof list that all corrections / additions are properly entered as per source data, the posting is requested in the machine room.  Two copies of posting reports along with final and history page are obtained.  First copy of the posting report is sent to liaison section for onward dispatch to field offices.  Second copy of posting report along with final and history page is retained with source data as office record.

WEEKLY SCHEDULE OF BANK REMITTANCES (CP-102):-

All the payments collected by the banks, are remitted to the account of WAPDA on weekly basis and remittance is recorded through this input form.  Although, it is a weekly report as per name but the total amount remitted by a bank is received, entered and edited at the month end only.  Following checks are implemented:-

-     Enter the last payment date of the month as week ending as DD-MM-CCYY.

-                      Sub Division code must be valid one, which exists in Sub division Table.

-                      Enter a five digits valid bank code. It is to be ensured that the bank code existing in the bank code table under same sub division.

-                      Enter the amount remitted by the bank with two decimal points.  As there is no any cross check of this amount, so exact amount will be entered clearly and carefully.  This amount must be totaled at the end of each sub division.

-                      However, the balance amount column is no more in use, but amount collected but not remitted by the bank may be entered in this column for record purpose.

ADJUSTMENT OF BANK REMITTANCE (CP-102A):-

If an erroneous amount is remitted by bank or Assistant Manager’s (C.S) Office through CP-102, correction (debit or credit) is made through this input form to correct the balance appearing against a bank.  Following checks are implemented:-

-                      Enter the proper code of the division as division code.

-                      Enter the date of that week ending in which error / omission is recorded.

-                      Enter the code of bank in which error / omission is recorded.

-                      Enter the adjusted amount in the debit or credit column (as required) to correct the bank balance.

-                      A single entry either debit or credit against a bank code is must in a month.  Two adjustments cannot be posted in one month.

When the entry of CP-102 and CP-102A in respect of all divisions is completed, proof list is requested in the machine room.  This proof list is edited / checked 100% from the source data.  Sub Division totals are verified from the total given in source data.  Errors are marked in red ink.  All missing entries are also entered in the proof list.  This proof list is sent to data entry section for correction. When the errors / additions are made, a second proof list is requested in the machine room.  When it is ensured from the proof list that all errors / omissions are properly entered, final proof list of CP-102 & CP-102A is obtained from the machine room.  These proof lists are retained for onward checking of CP-103, CP-103A and other monthly reports.

 

PROCESS OF CASH POSTING THROUGH STUBS & SCROLLS

In Computer Centre, the process of posting of payments through stubs is completed in two stages.

-                      Scanning/Entry of Cash in Data Entry Section.

-                      Reconciliation and Posting in Data Control Section.

SCANNING/ENTRY OF CASH IN DATA ENTRY SECTION:-

After receiving the cash stubs and scrolls Main Date wise from the Liaison Section, the Data Entry Supervisor manages the complete flow of cash entry jobs up to scanning. The cash entry process is further divided into two operations.

-                      Scroll Operation Function.

-                      Stub Operation Function.

SCROLL OPERATION FUNCTION:-

After receiving the cash from Liaison section, Data Entry Supervisor will perform “Scroll Operation function”. After being logged in through supervisor’s user a new screen will be displayed. The entry of main date is only required in this screen in DD/MM/YYYY form. The entry of correct Main Date must be ensured.

As the main date is entered, a new screen will be opened. Following operational keys are available on the screen.

ADD:-

This key is used at the start of “Scroll Operation” of a Main Date and whenever the addition of scroll in existing Main Date is required.

UPDATE:-

This key is used to correct any erroneous information previously saved in the “Scroll Operation Function”.

DELETE:-

This key is used to delete the entry of a scroll previously saved.

REFRESH:-

If at any point, it is observed that all the scrolls entered after being logged in are not correct, the “REFRESH” key is used to delete all the entries.

SAVE:-

When complete information in respect of a scroll is successfully entered, “SAVE” key is used to save the entry.

BACK:-

“Back” key is used to go to previous menu.

In “Scroll Operation Function”, the following information is required to be entered.

SCROLL “ID” NUMBER (IDENTIFICATION CODE):-

A four digits numeric “ID Number” as mentioned on the scroll is required to be entered in this column.

PAYMENT DATE:-

Payment Date is to be entered in this column as per scroll. The payment date is to be entered as DD/MM/YYYY form.

BANK CODE:-

In this column bank code is required to be entered as available on the scroll. The bank code must be in five digits.

SCROLL NUMBER:-

In this column enter the scroll number in two digits as written on the scroll.

TOTAL AMOUNT:-

Total scroll amount, which is the sum of payments of all the stubs entered in a specific scroll, is to be entered in this column. The maximum limit of the field is nine (1-9).

When “Scroll Operation” in respect of all the bundles of scrolls of a main dated is completed, the bundles of the stubs thereof, are allotted to all data entry operators after entering in cash entry register.

NOTE:- This point is to be noted that complete “Scroll Operation” of all bundles of scrolls of a main date is not must for allotment of job to data entry operators. As soon as the “Scroll Operation” of a bundle is completed, it may be allotted to data entry operator without waiting for the completion of “Scroll Operation” of complete main date.

STUB OPERATION FUNCTION:-

In Machine Readable Cash Entry System, the Scanning/ Entry of stubs is to be performed by the Data Entry Operator. This function is called as “Stub Operation”. The access of Data Entry Operator’s User is limited up to “Stub Operation” Function only. As the Scroll operation in respect of all the scrolls of a bundle is completed by the Data Entry Supervisor, the respective bundle of stubs is allotted to Data Entry Operator for “Stub Operation” Function.

After being logged in through Data Entry Operator’s user & password, a screen for entry of main date will be displayed. The main date is entered as DD/MM/YYYY form. The entry of correct main date must be insured.

As the main date is entered, a new screen will be opened. Only the “ID number” is to be entered from the first stub of a specific scroll. The Date Of Payment, Bank Code, Scroll Number and Total Scroll Amount as entered during Scroll Operation Function will automatically be displayed on the screen. It must be ensured that all displayed particulars are same as entered on the first and last stub of the respective scroll.

Following card types are available on the Screen for Stub Operation Function.

·         SCANNING

·         MANUAL BILL

·         DETECTION

·         ADVANCE BILL

·         RCO

SCANNING : -

This card type is used for normal scanning purposes. Normal computerized bills and DCNs are scanned with the help of Scanner/ Bar Code Reader. The data is recovered from the bar codes available on the stub. As a stub is scanned, Batch Number, Sub Division Code, Account Number and amount paid will be displayed on the screen. At the same time a new option “Adjusted Bill” will also be reflected on the screen. Now the scanned amount is to be verified from the amount as ticked/ encircled on the stub.

Sometimes, the amounts of the bills are to be amended by the concerned authority as a result of some adjustment. Moreover, sometimes net amount of bill is erroneously accepted by the bank after due date or gross amount of bill is erroneously received by the bank with in due date. As in this system, the amount to be scanned is selected by comparing Due Dates & Payment Dates. In all such cases, the scanned amount does not reconcile with the amount actually received by the bank. The “Adjusted Bill” option is to be clicked for entry of such payments. As the “Adjusted Bill” option is clicked, the scanned amount will automatically be omitted from the amount column. Correct amount is required to be manually entered. The entry is to be saved by pressing the “ENTER” key. The saved entry is displayed with entry code “A”.

MANUAL BILL : -

This Card Type is available for entry of hand/duplicate bills, manually prepared by the concerned authorities. For this purpose, “Manual Bill” is clicked. Batch Number, Sub Division Code, Account Number and amount paid fields are to be manually entered. The entry is to be saved by pressing the “ENTER” key.

DETECTION BILL : -

Detection bill payments are entered under Card Type “5”. The scanning of detection bill is not possible. For entry of detection bill payments, Card Type “Detection Bill” is selected by making a click. Batch Number, Sub Division Code, Account Number and amount paid fields are manually entered. The “ENTER” key is pressed to save the entry.

ADVANCE BILL : -

Some times manually prepared advance bills are issued to the consumers. The payments of advance bills are entered under Card Type “7”. For this purpose Card Type “Advance Bill” is selected by making a click. Batch Number, Sub Division Code, Account Number and amount paid fields are manually entered. The “ENTER” key is pressed to save the entry.

RCO : -

Reconnection fee, realized from the consumers at the time of reconnection is required to be posted under Card Type “R”. For this purpose Card Type “RCO” is clicked. Batch Number, Sub Division Code, Account Number and amount paid fields are to be manually entered. The entry is to be saved by pressing the “ENTER” key.

The Stub Operation, as per procedure mentioned above, is repeated with all the stubs one by one. During scanning/ entry process, the entry file showing the Serial Number, Card Type, Complete Reference Number (i-e Batch Number, Sub Division Code, Account Number), amount and entry code will be continuously displayed on the screen. This entry file can be re-viewed at any time by using up and down keys. The erroneous entry may be selected from the entry file and updated at any time.

COMPUTED SCROLL AMOUNT COLUMN:-

            An additional field is continuously reflecting on the screen during Stub Operation Function. In this field, up to date computed scroll total which is the sum of payments of all the stubs scanned/ entered in a specific scroll, is reflected. This scroll total is automatically updated with the scanning/ entry of each additional stub. When scanning/entry of all stubs of a specific scroll is completed, this computed scroll amount is get reconciled with the amount reflected in the “Total Amount” column at the top of the screen.

 After completion of “Stub Operation” in respect of all the stubs of a specific scroll, the entry file is to be saved by making a click on “SAVE”. As the “SAVE” key is clicked and if the computed scroll amount is reconciled with the amount reflected in the “Total Amount” field, the entry file will be saved with a screen message “Successfully Saved”. Otherwise if both amounts do not reconcile each other, a screen message “Mismatched Scroll” along with a question mark “Do You Want To Save?” will be displayed. If entry file is required to be saved at the same status, “OK” option is clicked to save the mismatched scroll. Otherwise entry file may be re-viewed for locating the errors.

In the “Stub Operation Function”, following operational keys are available on the screen.

DELETE : -

“Delete” key is used to delete an incorrect entry from the entry file, which is erroneously scanned/ entered and saved.

SAVE : -

This operational key is used to save the scanned/entered information in the “Stub Operation Function”. When “Stub Operation Function” for all the stubs of a specific scroll is completed, “Save” key is clicked to save the entry file.

REFRESH : -

“Refresh” key is used to delete all the entered/ scanned entries of a specific scroll for approaching to the starting point. This key is used if any error is observed while entering the basin information i-e Date of Payment, Bank Code and Scroll Number etc.

BACK : -

“Back” key is used to go to previous menu.

“LIST OF UN-ATTENDED SCROLL” STEP:-

On the completion of “Scroll Operation” and “Stub Operation” of cash of a Main Date, Following procedure is adopted to print the “List of Un-attended Scroll”.

After being logged in through Supervisor’s user, report menu is selected by making a click on “reports”. A new screen showing the following options will be displayed.

·         PROGRESS REPORTS.

·         CONTROL REPORT

·         LIST OF UN-ATTENDED SCROLLS.

·         LIST OF MISMATCHED SCROLLS

“List of Un-attended Scroll” option is clicked for printing of said list. In this list all the scrolls entered during the Scroll Operation Function, but Scanning/Entry of stubs relating to these proper scrolls is not made, are reflected. These Un-attended Scrolls are to be cleared one by one by Scanning/Entry of their stubs. This step is repeated again and again until the number of Un-attended Scrolls becomes zero.

When it is insured that all the Un-attended Scrolls are got cleared, the intimation about completion of Scanning/Entry of a Main Date is forwarded in writing to Computer Operator for onward processing.

“CREATION OF MAIN DATE FOR VAX SYSTEM” STEP :-

            As the intimation about completion of Scanning/Entry of a Main Date of cash is received in the Machine Room, the operator executes the “Creation of Main Date for Vax System” step. In this step cash entry file for Itanium system is created. Then this file is transferred to Itanium System through FTP.

ON-LINE CASH TRANSFER THROUGH INTERNET:-

NADRA (National Database & Registration Authority) is providing Electricity Bills Collection services for general public. Internet facility is used for transfer of cash collected by NADRA and some other commercial banks providing On-line Cash Transfer facility. The cash files of NADRA and other banks are downloaded on daily basis. These files are transferred to ITANIUM system through FTP.

PROCESSING OF CASH RECONCILE LIST:-

              

            When it is insured that cash file of a specific main date is successfully created and transferred and other files downloaded through internet of that main date are also available on the ITANIUM system, the reconcile step is run by the Computer Operator. This processing is competed in two steps. In the first step all cash entry files of a main date are reformatted and merged. As a result a single “STUBMERG” file for the main date is created. In the second step Cash Reconcile List is processed and printed. This list is handed over to Cash Section for onward checking.

CHECKING OF CASH RECONCILE LIST IN DATA CONTROL SECTION:-

The Cash Reconcile List has following exception messages:-

-                      Less Payment.

-                      Excess Payment.

-                      Duplicate.

-                      Not found on Master File.

In addition to above, following informatory comments may also appear.

                  RCO                            For Reconnection Stub

                  IND                             For Industrial Stub

                  2P, 3P, 4P, 5P, 6P       For second, third, fourth, fifth and sixth payment

R-C                             Installment RCO

COM                           Cost Of Meter

This list indicates the computed and entered total of each scroll one by one and difference (if any) is also printed.  Exception statistics are also given at the end of the list. All officials are directed to ensure that number of bundles, scrolls, and reconcile list allotted to them are accurate and complete in all respects.  All corrections are marked in red ink.  At the first stage reconcile list is compared with CP-99 of all the banks.  It is ensured that bank code and date of payment of each scroll on reconcile list must be the same as on CP-99 and scrolls.  Computed scroll total is compared with the given scroll total.  Proceed to next scroll if there is no difference.  If there is any difference between computed total and given total of the scroll, then the amounts of all scroll entries should be compared with the entries on reconcile list.  It is possible due to some wrong entry has been made by the data entry operator, due to which the scroll total is differing.  Correction must be made in the individual record, which is causing this difference.  In case all the individual entries on scroll tally with the entries on reconcile list, then the difference is probably due to wrong bank total.  In such a case bank totals are to be updated in accordance with computed total under intimation to the Cash Section Supervisor as well as Assistant Manager (CO) after ensuring that bank totals are wrong.  To update Bank total, the line number of last stub of the scroll is entered in the work sheet and updated bank total is filled in the scroll total / remarks column.

After completion of this practice with all the scrolls and CP-99s of a main date, the process of checking of exceptions is started.  First of all the stubs, against which there is any exception message in reconcile list, are separated.  All the exception stubs must be examined 100% with reconcile records.  All the exception stubs except those occurring due to data entry error should be separated and to be sent to Assistant Manager (C.S) along with CP-125.  Exceptions are categorized as follows:-

LESS/EXCESS PAYMENTS:-

It is due to the following reasons:-

-                      Incorrect entry of reference number, date of payment or paid amount by Data Entry Operator.

-                      Hand Bill or bill amended.

-                      Old bills are paid.

-                      Bank has accepted net amount instead of gross amount after due date and vice versa.

No action is required in case of manual bill, amended bill, old stub and bank errors otherwise correction should be made on individual entry record. 

NOT FOUND ON MASTER FILE:-

It is due to following:-

-                      Wrong entry of reference number by Data Entry Operator.

-                      Manual bills in which incorrect reference numbers are recorded.

-                      Change of reference number or transfer of accounts to batch 26.

-                      Out of circle stubs.

Reference numbers must be got corrected from the stubs to remove data entry error.  In case of change of references, Monthly Change of Reference Number list and CP-116 be consulted and new reference numbers must be entered.  No action is required in out of circle payment stubs cases.

DUPLICATE:-

The message “duplicate” is appeared when two similar records are entered consecutively.  This is due to:-

-                      Double entry by Data Entry Operator.

-                      Main date has two payments, for the same reference number.

No action is required in cases of two payments, otherwise duplicate record must be deleted with action code “D”.

Note:-  All  the  reconnection fee payments are  entered with card type  “R”, detection payments with card type “5” and advance payments with card type “7”.

FILLING OF WORK SHEET:-

All the corrections marked on the reconcile list are filled in the work sheet.  Verification of all the corrections on work sheet is done so as to ensure that nothing is un-recorded or recorded un-necessarily due to which cash steps may have to be repeated.  These corrections should be filled very carefully because cash files are updated through these work sheets.  Updating is to be controlled by entering certain codes “A” for addition and “D” for deletion.  Entries without codes are for change. 

In cash compare step, records are located by line numbers of cash reconcile list which are always odd numbers.  Line number is allocated to each record in the reconcile list.  Deletions and amendments are entered with their existing line numbers, while new even line numbers are entered for making additions.

After completion all work sheets are compiled and numbered properly.  These worksheets are sent to Data Entry Section for entry purpose.  After complete entry of all work sheets, proof list of cash correction is obtained from the machine room.  Proof list of cash correction must be 100% checked with the reconcile list and not from worksheets.

CASH COMPARE LIST:-

When all the corrections on cash correction list are error free, cash compare list is requested.  Cash corrections are posted on original cash files in this step and data is updated through this step.  It must be ensured that:-

Total after correction records       =     Total records on reconcile list + Additions –

of compare list.                                      Deletions.

This equation ensures the updating of correct file.  All exception messages on cash compare list are to be checked 100% from the exception stubs and no exception message should be ignored.  It must be ensured that there is no any mismatching of scroll total with the computed total.  If there is any mismatched scroll, it must be got corrected as per reconcile procedure.  The message “Why updating rejected” indicates that although paid amount            and due amount is equal, the amount is being updated.  Such cases need complete scrutiny by Data Control Supervisor.  However, this may be due to wrong tick on stub, entry omission in reconcile list in amended bill or entry of incorrect reference number. The message is to be removed by deleting record first and then making addition in the same compare list.

CIRCLE WISE SEPARATION LIST:-

Circle wise separation list is also processed at this stage in order to verify the duplicate records.  If any correction is required, it must be made in the cash correction file and cash compare step is to be repeated.  RFP file created as a result of this step must be got deleted immediately in order to ensure correct posting.

DAILY CASH LIST (CP-100):-

After passing through cash reconcile / correction / compare and circle wise separation steps successfully, CP-100 list is requested.  CP-100 is the final list of all stubs in a scroll.  CP-100 must be checked 100% before submitting the cash posting.

            CP-100 is checked through CP-99s.  All totals on CP-100 should be checked with CP-99s and in case of difference individual scroll’s entries should be examined.  The concerned Data Coder will check the date of payment, bank code and grand total of each CP-99 with CP-100. He will sign on every CP-99 and first and last page of CP-100.  Statistics at the end of CP-100 must be checked with the statistics of final compare list.

              If an error is located during checking of CP-100, the correction must be made in Cash Correction file. Cash Compare and CP-100 steps are to be repeated for proper implementation of correction made.

CASH POSTING:-

When CP-100 is checked thoroughly and is 100% error free, the cash posting is requested keeping in view procedure of batch restoring i.e. no batch should be pending to restore on Master File. A fresh “RFP” file is created for repeating the “Circle Wise Separation” step. This file is used as input in cash posting step.

SURCHARGE CREATION STEP:-

After cash posting of each main date the surcharge creation step must be run immediately.  If this step is cancelled due to some reason it can be repeated only if the status of master file is same.  The summary page generated in this step must be checked up to normal end of job.  If no summary page is generated then it must be confirmed from billing schedule that this main date is not the due date of any batch.

OUTPUT LISTS GENERATED IN CASH POSTING:-

Following lists are generated in the cash posting step:-

-                      Circle wise separation.

-                      Cash posting summary.

-                      Surcharge levied in error list (CP-105).

-                      Daily un-identified list (CP-107).

-                      Removal of surcharge levied in error (W-105).

-                      Cash exception list (CP-125).

-                      Surcharge cases list.

-                      EROs statistics.

-                      EROs on forms and list of consumers issued EROs (CP-112) in duplicate.

-                      Payment Detail List (three copies).

     

Following checks are implemented to ensure the 100% accurate cash posting:-

-           Total calculated cash CP-100  =  i):-   Total cash circle wise separation list

     ii):- Total calculated cash on cash posting  summary.

-           Total calculated cash of          =          Gen + Ind. cash posted + unidentified cash +  

cash posting summary                         RCO fee + RCO installment + cost of meter (installment).

-           Industrial cash posted on        =          Industrial cash on final compare list.

            summary

-           Each record of CP-107 must be checked with the stubs.

-           All the exceptions appearing in CP-125 must be checked with the exception stubs so that 100% accuracy must be ensured.

-           ERO statistics must be compared with the EROs processed and CP-112 list.

Note:-  There must be no duplicate cash appearing in cash posting summary of any main date.  In case any amount appears in this column, enquiry should be made from machine room.  If it is not an operational error it should be reported to Deputy Manager (C.O).

Stub should be considered as the only authentic document and scroll for its confirmation.  At all times priority is to be given to stub for posting purpose.

Two copies of CP-100, CP-105, W-105, CP-107 and CP-125 are printed.  First copy is retained in the computer centre as office record and second copy is sent to Liaison section for onward dispatch to field offices. EROs on forms and both copies of CP-112 list must also be sent to Liaison Section for onward dispatch to field offices.

Payment detail list provides sub division wise detail of number of stubs, cash posted, cash collected, payment against advance, cash received and posted on behalf of other divisions, payment against PDISC consumers and payment against Govt. department. As these statistics are used in field offices, all three copies of payment detail list are also sent to liaison section for onward dispatch to field offices.

PREPARATION OF CASH REGISTER:-

A register is to be maintained by the supervisor of cash section in which following statistics are required to be entered:-

-                      Total calculated cash of each main date is recorded division wise from CP-100 list.  At the end of each week these amounts are totaled.  This register is used to check CP-101 weekly.

-                      General cash posted, Industrial cash posted, Un-identified cash, Reconnection cash, Reconnection installment, Cost of meter installment, Total cash posted and Total calculated cash must be recorded in this register main date wise.

-                      Cash posted on behalf of other divisions is recorded component wise from CP-106 of all weeks.

-                      The amounts posted in each transaction of CP-139 are also entered in this register main date wise.

These statistics are used for checking of weekly and monthly cash reports.

WEEKLY CASH REPORTS

As per commercial procedure Monday through Saturday is a week and Saturday or any last working day of the week is considered the week ending day. (For the first week of the month, first working day of the month up to the relevant Saturday is to be considered as first week. Similarly last working day of the month is to be considered as last week ending date in case of last week of the month). After the cash posting of the week ending day, weekly reports are processed.  Following are the weekly reports:-

-     CP-101            Weekly cash collection book by bank branches.

-     CP-106            Weekly cash posted summary.

-     CP-107            Weekly un-identified cash list.

-     CP-126            Weekly list of cash received on behalf of other divisions.

-     CP-127            Weekly list of cash posted on behalf of other divisions.

-     CP-134            Weekly inter-office transactions.

CP-101 WEEKLY CASH COLLECTION BOOK BY BANK BRANCHES:-

This output is prepared weekly in which all the cash collected in the week as shown in CP-100 daily is reflected.  It is detail of all scrolls totals, processed during the week.  These scrolls are shown date wise.  It is sorted on bank branches in the sub division.  Following checks are implemented to ensure accuracy:-

-                      Check week ending date as DD-MM-CCYY.

-                      Division wise total collection of CP-101 must be equal to the division wise total cash of CP-100 of all the dates existing in the week as per cash register.

-                      Region total of CP-101 must be equal to the total calculated cash of CP-100 of all the main dates existing in the week as per cash register.

-                      Progressive total for the month must be equal to the total calculated cash of CP-100 of all main dates posted upto the week ending as per cash register.

CP-106 WEEKLY CASH POSTED SUMMARY:-

This is a weekly report in which posted cash of a sub division is listed batch wise.  This list also shows un-identified cash, reconnection cash, reconnection installment, cost of meter installment and postings made by other divisions.  It gives component wise detail of all the cash posted during a week.  Following checks are implemented to check the accuracy:-

-                      Check week ending date as DD-MM-CCYY.

-                      Grand total of CP-106 must be equal to the region total of CP-101 and also sum of total cash of all the main dates existing in the week as per register.

-	Total cash posted to own division of CP-106 + Total cash posted to other divisions of CP-106	=	Total General cash posted  + Total Industrial cash posted during the week as per cash register.
-	Total cost of Meter on CP-106	=	Total cost of Meter posted during the week as per register
-	Total RCO posted to own division of CP-106 + total RCO posted to other divisions CP-106	=	Total RCO cash posted during the week as per register
-	Total RCO installment posted to own division of CP-106 + total RCO installment posted to other divisions of CP-106	=	Total RCO installment cash posted during the week as per register
-	Total un-identified cash CP-106	=	Total of un-identified cash during the week as per register
-	Component wise cash posted to other divisions of CP-106.	=	Component wise total of CP-126 and CP-127.

CP-107 WEEKLY UN-IDENTIFIED CASH LIST:-

This is a progressive report with full information of un-identified cash and identified cash posted through CP-139 transaction type  “1” and un-identified deleted cash through CP-139 transaction type “2”.  Following checks are implemented:-

-                      Check week ending date as DD-MM-CCYY.

-                      Un-identified cash of CP-107 must be equal to the sum of un-identified cash of all main dates of the week.

-                      Identified cash of weekly CP-107 must be equal to total cash posted through CP-139 transaction type “1” during the week.

-                      Deleted cash must be equal to the total cash deleted through CP-139 transaction type “2” during the week.

-                      Previous progressive balance of CP-107 must be equal to the new progressive balance of last week CP-107 (as Opening Balance).

-                      New progressive balance = Previous progressive balance + Un-identified cash –Identified cash – Deleted cash.

-                      There must be no difference in CP-107 at divisional level.

CP-126 WEEKLY LIST OF CASH RECEIVED ON BEHALF OF OTHER DIVISIONS:-

It is an output generated from the payment summary of those consumers who do not pay their bills in their allotted divisions.  The cash received on behalf of other divisions “CP-126” shows the detail i.e. payment date, bank code, reference number and component wise payment.  It also indicates the actual sub division of the consumers.  Following checks are implemented:-

-                      Check weekend date as DD-MM-CCYY.

-                      Check the division codes appeared in the list.

-                      Component wise total of CP-126 = Component wise total of CP-127.

-                      Component wise total of CP-126 = Component wise total of cash posted to other      divisions on CP-106.

CP-127 WEEKLY LIST OF CASH POSTED ON BEHALF OF OTHER DIVISIONS:-

All the records, where the cash is posted to other divisions are listed in this weekly report.  Whenever the CP-126 is processed from the payment summary, the CP-127 is generated simultaneously.  It must be ensured that:-

-                      Week ending date is correct as DD-MM-CCYY.

-                      The other checking procedure is the same as in CP-126.

CP-134 WEEKLY INTER OFFICE TRANSACTIONS:-

This is a detailed report of inter office transactions received and posted during the week through CP-139.  Following checks are implemented:-

-                      Check week ending date as DD-MM-CCYY.

-                      Total amount of CP-134 =  Total amount of IOT posted during week through CP-139 – Total amount of IOT  reversed  through CP-139. (Adjuster amount posted or reversed must also be considered for checking of CP-134 of last weekend).

MONTHLY CASH REPORTS

After successful processing and checking of weekly reports of last week-end, following monthly cash reports are processed:-

-           CP-103            Monthly schedule of weekly remittance by bank branches.

-           CP-103A         Monthly remittance adjustment.

-           CP-104            Divisional cash collection book.

-           CP-108            Divisional cash analysis summary.

-           CP-128            Monthly list of cash received on behalf of other divisions.

-           CP-130            Monthly journal adjustment posted.

-           CP-131            Inter Divisional Journal Adjustment cash.

-           CP-132            Inter Divisional Un-identified cash adjustments.

-           CP-135            Monthly inter office transactions posted.

-.                                  Monthly Residual List.

CP-103 MONTHLY SCHEDULE OF WEEKLY REMITTANCES BY BANK BRANCHES:-

This output report is generated by using remittances reflected in CP-102 and is sorted bank wise in a sub division.  Following checks are implemented:-

-                      Check the month end as MM-CCYY.

-                      Division wise total of CP-103 must be equal to the division wise total of final proof list of CP-102.

-                      Division wise total of CP-103 must be equal to the division wise remittances of CP-104 list.

CP-103-A MONTHLY REMITTANCES ADJUSTMENTS:-

This report is generated as a result of adjustments of remittances reflected through CP-102A.  Following checks are implemented to ensure accuracy:-

-                      Check the month end of the report as MM-CCYY.

-                      Total credit amount of CP-103A must be equal to the total credit amount appearing in final proof list of CP-102A and CP-104 list.

-                      Total debit amount of CP-103A must be equal to the total debit amount appearing in final proof list of CP-102A and CP-104.

CP-104 DIVISIONAL CASH COLLECTION BOOK:-

It is an output shows opening balance, cash collected, remittance and adjustment of remittances during the month and closing balance at the end of the month for each bank branch.  This report must be checked 100%.  Following checks are implemented:-

-                      Check the month end printed in the report as MM-CCYY.

-                      Opening balance of CP-104 must be equal to the last month closing balance of CP-104.

-                      Total collection of CP-104 must be equal to the total collection of CP-101 of all the weeks.

-                      Total collection of CP-104 must be equal to the grand total appearing on Monthly CP-108.

-                      Total remittances must be equal to the total of CP-103.

-                      Remittance adjusted debit must be equal to the debit amount of CP-103A.

-                      Remittance adjusted credit must be equal to the credit amount of CP-103A.

-                      It is ensured that

Closing balance (CP-104)    =          Opening balance + total collection – amount   Remitted  +  Remittance adjustment (DR)   –   Remittance adjustment (CR).

-                      It must be ensured that heavy closing balance with (-) sigh is not appearing against any division and at the end of CP-104.

CP-108 DIVISIONAL CASH ANALYSIS SUMMARY:-

This is a monthly report in which cash collected / posted to own division and to other divisions is reflected component wise as in weekly CP-106.  This is the most important cash report and 100% checking must be ensured.  Following checks are implemented:-

-                      Check the month end of the report as MM-CCYY.

-                      Grand total (i.e. total cash collection) must be equal to the total collection of CP-104 as well as total of CP-101 of all the weeks.

-                      Un-identified cash of CP-108 must be equal to the total un-identified cash of all dates from the posting register.  This must also be equal to the total un-identified cash appearing in CP-106 of all the weeks.

-                      Total reconnection cash posted to own division and to other divisions of CP-108 must be equal to the total reconnection cash of all dates from the register.

-                      Total reconnection installment cash posted to own division and to other divisions of CP-108 must be equal to the total reconnection installment cash of all dates from the register.

-                      Total “cost of meter” of CP-108 must be equal to the total of “cost of meter” cash of all dates from register.

-                      Total posted cash of CP-108 must be equal to the total of “General cash posted” and “Industrial cash posted” of all the dates from the register.

Cash posted to other divisions of CP-108 must be equal to the total amount of CP-128.  (Component wise amounts must also be checked).

CP-128 MONTHLY LIST OF CASH RECEIVED ON BEHALF OF OTHER DIVISIONS:-

This is a monthly report in which cash movement as per CP-126 / CP-127 during the month is listed.  Following checks are implemented.

-                      Check month end of the report as MM-CCYY.

-                      The total amount of all the weekly CP-126 and CP-127 reports should be equal to the total amount of CP-128.

-                      Sum of component wise amount of all the weekly CP-126 and CP-127 reports should also be compared with the all components of CP-128.

-                      Component wise amount of cash posted to other divisions of CP-108 must be compared with component wise amount of CP-128.

CP-130 MONTHLY JOURNAL ADJUSTMENT POSTED:-

All the journal adjustments posted through CP-139 transaction type “3” are listed in this monthly report.  Following checks are implemented to ensure accuracy:-

-                      Check the month end of the report as MM-CCYY.

-                      Total amount posted through CP-139 transaction type “3” must be equal to the total debit and credit amount of CP-130.

-                      The credit total of CP-130 must be equal to the debit total of CP-130.

CP-131 INTER DIVISIONAL JOURNAL ADJUSTMENT CASH:-

All the inter division adjustment for the month, where division of two reference number on CP-139 is not same, are listed in this report.  Following checks are implemented:-

-                      Check the month end of the report as MM-CCYY.

-                      This list must be 100% checked with the posting lists of CP-139 during the month.

-                      Credit and debit totals of this report are same and grand totals are always zero.

CP-132 INTER DIVISIONAL UN-IDENTIFIED CASH ADJUSTMENTS:-

During the posting of CP-139 transaction type “1” if the division codes of un-identified and identified reference numbers are different, it means that it is a case of inter division un-identified adjustment.  All the inter division un-identified cash adjustments are listed in this monthly report.  This report should be 100% checked with CP-139 posting during the month.

CP-135 MONTHLY INTER OFFICE TRANSACTIONS POSTED:-

This output is generated from the merging of WCL files of all the weeks.  The month end printed on the report must be checked as MM-CCYY.  The total amount of CP-135 must be equal to the total amount posted through CP-139 (transaction type “7”) after subtracting the reversal of I.O.T (i.e. CP-139 transaction type “8”). Adjuster amount posted or reversed must also be considered for checking of CP-135. Total amount of CP-135 must be equal to the total amount of CP-134 of all the weeks.

RESIDUAL LIST:-

This monthly report provides the upto-date record of all un-identified numbers along with payments, date of payments, bank code and main date.  For identification purpose, this list is required to be consulted to provide correct information.  Following checks are implemented.

-                      Check the month end of the report as MM-CCYY.

-                      Region total of residual list must be equal to the new progressive balance of CP-107 of last week.

-                      Total amount of current month residual  =  Total  of   previous   month  residual   + Total   new   un-identified   during  the   month  –  un-identified adjusted during    the month  – un-identified deleted cash   during the month.

            Two copies of each monthly output are printed after 100% checking of monthly outputs.  First copy is retained in the cash section while second copy is sent to liaison section for onward dispatch to field offices.

CO-ORDINATION SECTION

            Co-ordination section is the most important section of Data Control.  It provides co-ordination among all other sections of Data Control. Following important jobs are controlled through this section:-

-                                              Industrial billing.

-                                              Processing of Dead Defaulter’s billing.

-                                              Processing of WAPDA Employees Departmental billing.

-                                              Processing of All Monthly Reports relating to billing.

-                                              Processing of Feeder Wise Line Losses Reports CP-22.

-                                              Processing of MIS Reports prepared at regional level.

-                                              Processing of Monthly Payroll of Employees of WAPDA Offices.

-                                              Processing, printing and checking of all other reports demanded by the authority from time to time.

INDUSTRIAL BILLING

A separate master file has been introduced for the billing of industrial connections having peak load more than 5 KW.  Following types of connection are billed under this procedure:-

-                      Industrial connections having peak load above 20 KW.

-                      Domestic connections above 20 KW.

-                      Domestic connections above 5 KW having TOU metering tariff.

-                      Commercial connections above 20 KW.

-                      Commercial connections above 5 KW having TOU metering tariff.

-                      Bulk supply connections.

-                      Tube-well connections (Scarp + Agriculture) above 20 KW.

-                      Tube-well connections (Scarp + Agriculture) above 5 KW having TOU metering tariff.

-                      Street light connections.

-                      Residential colonies attached to industrial premises

-                      Railway tractions.

-                      Co-Generations.

This billing is also called as MDI Billing (i.e. maximum demand indicated).  A separate procedure is adopted for the processing and checking of MDI bills. Following in puts forms are used for this purpose:-

-           CP-137   Master Data Addition/ Change form (connections above 20 KW).

-           CP-140.  Street Light Addition/ Removal/ Replacement form.

-           CP-142   Advice of Transfer between MDI & General Batches.

-           CP-052   Bill adjustment inputs form.

-           CP-138   Meter data change form.

-           CP-139   Un-identified cash/debtor’s adjustment form.

-           GSTNO  “NTN” & “GST” Number addition/ updation File.

-           Zero GST Data Addition/updation.

            Meter reading lists and allied data of MDI batch is received in the Computer Centre through Commercial Superintendent of the Assistant Manager’s (C.S) Office. As for as nature of job is concerned, MDI billing is very important. Following measures are adopted for accurate receiving of data:-

-                      Writing should be legible and there must be no cutting/overwriting on inputs forms. If due to some reasons cutting/ over-writing is accepted, it must be signed and stamped be the Assistant Manager (CS) concerned.

-                      Each page of the data must be signed and stamped by the competent authority.

-                      Dispatch number and date must be written on the top of each page.

-                      Names and addresses must be recorded in capital letters and within the limits of the fields.

-                      Number of pages and entries must be in accordance with CP-80.

            Inputs data of CP-052, CP-138 and CP-139 is common in MDI billing and General billing. The “filling criteria” is same in MDI billing as in General billing. However, the details of other inputs are as below.

CP-137 MASTER DATA ADDITION/CHANGE FORM (CONNECTIONS ABOVE 40 KWs):-

This input form is used for addition of new consumers on master file as well as for any change, which may be required in this information at some later stage. Two types of transactions are involved in this input form:-

“1”                   For addition of new record.

“2”                   For change in existing informations.

            The relevant transaction type must be encircled/ticked. Following checks are implemented to ensure accuracy:-

-                      In case of addition there must be a valid reference number ( i.e. batch number, Sub Division code and account No.) keeping the check digit column blank.  In case of change, a complete reference number ( i.e. Batch number, Sub division code, Account number and check digit) is must. The reference number entered must be a valid one existing on computer master file.

-                      Two digits valid tariff code must be entered as per purpose of connection. It means nature of business/industry, for which connection is required.

-                      Application number must be written in seven digits. First character is alphabetic. (i-e A,B,C……)

-                     Data of application must be as DD – MM – CCYY.

-                      There must be a valid security amount according to the rate by taking into consideration tariff code, sanctioned load, rural/urban code and seasonal code. It is ensured that:-

Security Amount (Rounded in Rs.)   =   Sanctioned Load  X  Rate per KW.

-         Enter a valid security date and connection date as DD-MM-CCYY. The dates must be written as:-

 Date of application  <  Date of security  <  Date of connection.

-                      Enter sanctioned load with two decimal points. The sanctioned load must be entered within the limits of tariff requirement.

-                      The capacity of installed transformer must be recorded in the relevant column. It is essential in case of B-3 connections only.

-                      Enter ‘R’ for rural connection and ‘U’ for urban connection in the respective column.

-                      Enter ‘0’ for permanent connections and ‘1’ for seasonal connections as seasonal supply code.

-                      Electricity duty must be entered as per procedure given below: -

Private connections exempted from ED coded as ‘0’.

Private connections paying ED coded as ‘1’.

Govt. connections exempted from ED coded as ‘5’.

Govt. connections paying ED coded as ‘6’.

-           A five digits Government department code must be entered in the column of Government code for all Government connections having ED code as ‘5 or ‘6’. This must be a valid code existing in Government Department Code Table.

-           Standard classification code is introduced to identify the various types of connections. This is a five digits code. This code must be a valid one existing in Standard Classification Code Table.

-           There are some categories of commercial or industrial consumers that are exempted from GST & With-holding Income Tax as per Gazette Notification. For this exemption income tax code is introduced. Income Tax code must be entered as:-

                        “0”                   No exemption.

                        “1”                   Income Tax exempted and GST not exempted.

                        “2”                   Income Tax not exempted and GST exempted.

                        “3”                   GST and Income Tax both exempted. 

“4”                   Income Tax not exempted and GST exempted for large tax payers.

                        “5”                   GST and Income Tax both exempted for large tax payers.

-           Enter the number of sets installed in the premises in the respective column. Maximum four sets may be installed in the premises. To record meter information of 2^nd, 3^rd and 4^th set, a separate CP-137 form is used for each set keeping all other columns blank except meter information columns

-           Total number of supply points must be recorded in the respective column.

-           Enter total number of ACs installed in the premises in the respective column.

-           Meter rent/service rent must be recorded in the respective columns with two decimal points.

-           Enter the National Identity card number of the consumer in the respective column.

-           Five digits transformer code is introduced to each transformer indicating the capacity and serial number. First two digits of the transformer code are indicating the capacity as:-

                                    CODE                             TRANSFORMER CAPACITY   

                        ‘01’                                          10 KV transformer.

                        ‘02’                                          15 KV transformer.

                        ‘03’                                          25 KV transformer.

                        ‘04’                                          50 KV transformer.

                        ‘05’                                          75 KV transformer.

                        ‘06’                                          100 KV transformer.

                        ‘07’                                          150 KV transformer.

                             ‘08’                                          200 KV transformer.

                                    ‘09’                                          400 KV transformer.

                                    ‘10’                                          630 KV transformer.

                                    ‘11’                                          Above 630 KV transformer.

Last three digits are introduced for serial number in each category of the transformer. Serial number must be in odd numbers. (i.e. 001, 003, 005, 007………).

For example 3^rd transformer having 75 kv capacity is coded as ‘05005’.

-           Category and line length columns are used only for street light consumers installed under tariff code ‘72’ for the calculation of service rent as:-

 Service rent = line length x line rate.

-           Category indicates the line rate to be charged. Four types of line rate are under operation:-

Under category ‘1’ the rate applicable is Rs.253/- per KM.

Under category ‘2’ the rate applicable is Rs.23/- per KM.

Under category ‘3’ the rate applicable is Rs.158/- per KM.

Under category ‘4’ the rate applicable is Rs.33/- per KM.

                       

Line length is entered in kilometers with two decimal points.

-                      Name, Father’s Name, Address line-1 and address line-II must be written in capital letters and within the limits of 30 columns each.

-                      Meters are identified as “1” for KWH meters, “2” for KVARH meters and “3” for MDI meters.  Meter ID must be entered accordingly.

-                      Enter the number of set for which the information is recorded.

-                      The main/ sub-set code indicates that either meter is main or a sub-set of main meter.  Enter “0” for main meter and “1” for sub-set of main meter.

-                      A valid six digits feeder code must be entered in the feeder code column. The feeder code must be available in the feeder code table under same sub division.

-                      Enter the meter number of the meter installed in 10 digits in the relevant fields.

-                      Location code indicates the location of installed meter.  It must be “O” for outside, “P” for on pole and “I” for inside.

-                      Enter two digits manufacturing code, which indicates the name of the company who has manufactured the installed meter in the respective column.  This code must be from 01 to 33 as per manufacturing code table.

-                      A six digits meter code must be entered in the meter code column. First two digits identify the function of the meter and remaining four digits identify base, volts, phase and wire.

-                      Multiplying factor for KWH and KVARH meters must be entered with two decimal points.  Multiplying factor of MDI meter must be entered with three decimal points.

-                      Enter maximum range of KWH and KVARH meters from “4” to “9” in the respective column.

-                      The reading at the time of installation of KWH and KVARH meters must be recorded as initial reading.

-                      Enter one digit KVARH / KVAH code in the relevant columns as:-

            “1”                   for KVAH meter       

 “2”                  for KVARH meter

-                      Enter re-set number and cumulative MDI reading at which meter is installed. Cumulative MDI reading is recorded with two decimal points.

-                      There is a facility to record 12 months history of current MDI recorded. Enter month as MM-CCYY.  It must always be in descending order.

-                      If transaction type “2” is ticked/ encircled, it means that change in existing information is required. Only that information is filled which is required to be changed.

-                      In change of reference case, new reference number having a valid batch, sub division code and account number must be entered keeping the check digit column blank.

BASIC DATA ADDITION FOR TOD (TIME OF DAY)TARIFFS:-

The Authority has provided the facility of TOD tariff to industrial consumers. Under this tariff two sets are installed in the premises and two different rates are applicable.  From “24” hours of the day, “20” hours are considered as off-peak hours and “04” hours are considered as peak hours.  The energy consumed during off-peak hours is recorded on off-peak meter and energy consumed during peak hours is recorded on peak meter. A lower rate is applied to the units recorded on off-peak meter and a higher rate is applied to the units recorded on peak meter as compared to normal industrial tariff.  The following timings shall be observed as peak and off-peak hours.

SEASON                    PEAK TIMING                    OFF-PEAK TIMING

Dec. to Feb.                   5 PM to  9 PM                         Remaining 20 hours

Mar. to May.                  6 PM to 10 PM                        ----------do-----------

Jun. to Aug.                   7 PM to 11 PM                        ----------do-----------

Sep. to Nov.                   6 PM to 10 PM                        ----------do-----------

Following procedure is adopted for addition of such consumers:-

-                      Tariff code must be entered as:-

 “12”                for B-2 TOD

“14”                 for B-3 TOD

“17”                 for B-4 TOD

-                      Total number of meter sets and supply point must be entered as “2”.  First set is considered as off-peak meter and second set is considered as peak meter.

-                      Meter numbers of KWH, KVARH and MDI meters of both sets are same.

-                      Meter codes of KWH, KVARH and MDI meters must be entered as “50504” in case of off peak set and “50604” in case of peak set.

-                      Multiplying Factor of all the meters (i-e KWH, KVARH and MDI) will be entered with two decimal points.

-                      Present reading of KWH and KVARH meters will be entered with two decimal points, while current MDI reading and Cumulative MDI reading will be recorded with three decimal points.

-                      A separate form of CP-137 will be used to record the information of peak set.

-                      In case of second set (i-e Peak set) meter codes and initial readings are only recorded, while remaining information is considered same as in off-peak set.

CP-140 STREETLIGHT ADDITION/REMOVAL/REPLACEMENT FORM:-

This form is used at the time of addition of a streetlight connection along with CP-137 to record the number of ordinary lamps, tubes, mercury lamps and total wattage information. This form is also used for removal/ replacement of existing streetlights. Following checks are applied to ensure accuracy.

-           The reference number must be same as entered in CP-137 form including check digit.

-           Enter type as “A” for addition of streetlights, “D” for removal of existing streetlights and “R” for replacement of existing streetlights.

-           Wattage must be entered as per following table:-

                        “40”                                                                for tube light

                        “40, 60, 100, 120, 200 and 500”                    for ordinary lamp.

                        “125, 150, 160, 250, 400, 500 and 1000”      for mercury lamp.

-           Enter total number of tubes, ordinary lamps or mercury lamps as installed at the site of connection.

-           Enter total wattage as the sum of wattage of each category. Wattage of each category is calculated by applying following formulae:-

                        Total Wattage  =  Wattage           X            Total number of tubes/

                                                      category                         ordinary lamps/ mercury/ lamps

CP-142 ADVICE OF TRANSFER BETWEEN MDI & GENERAL BATCHES:-

This form is used for transfer of reference numbers from General Master File to Industrial Master File and vice versa as a result of extension/ reduction of load. Following procedure is adopted for filling of data:-

-           Enter a valid reference number (i-e batch number, sub division code, account number and check digit) existing on master file, which is required to be changed.

-           Enter new reference number (i-e new batch number, new sub division code, and new account number) keeping the check digit column blank.

-           Enter a valid tariff code as per nature of connection and sanctioned load.

-           Enter sanctioned load with two decimal points in the respective column.

-           Meter rent/ service rent must be entered with two decimal points in the relevant fields.

-           Installed transformer capacity must be filled in “B-3” connections only.

-           Meter information is recorded as per procedure discussed in the instructions of CP-137 Master Data Addition/ Change Form.

-           For change from General Batches to MDI Batch, fill in complete information of KWH, KVARH and MDI meters.

-           For change from MDI Batch to General Batches, fill in the information of KWH meter only, if it is replaced otherwise leave these columns blank.

 

CP-138 METER DATA CHANGE FORM:-

While filling CP-138 Meter Data Change Form for Replacement, Reconnection, Temporary Disconnection and Permanent Disconnection, following points must be strictly considered:-

-           In case of replacement of single meter of a set (i-e KWH meter, KVARH meter or MDI meter), removed and installed information of that meter must be filled in, which is actually replaced and not for the complete set.

-           In case of reconnection of TDISC consumers installed meter information is not required and all columns after RCO Execution Date must be left blank however in case of reconnection of PDISC consumers, installed meter information of complete set (i-e KWH, KVARH, and MDI meters) is required to be entered.

-           In case of Temporary/ Permanent Disconnection, removed meter information of complete set    (i-e KWH, KVARH and MDI meters) must be entered.

The remaining “filling criteria” for CP-138 of Industrial Consumers is same as in General Consumers.

                     

NTN& GST NUMBER ADDITION/ UPDATION FORM:-

NTN& GST numbers are allotted by the Taxation Department to all the individuals existing on the Tax Net for the purpose of General Sales Tax and Income Tax. At the end of financial year, the amount of General Sales Tax paid through Electricity Bills is required to be adjusted from payable General Sales Tax amount. For this purpose “Allotted General Sales Tax number” printed on the Electricity Bill. A “NTN” & “GST” number file is prepared and used parallel in billing of General & MDI batches. A special input form is used for addition of consumers in this file. Following filling criteria is required to be observed:-

-                      Enter a complete reference number having a valid Batch, Sub Division Code, Account Number and Check Digit.

-                     Name, Father’s/ Husband’s name, Address Line-I and Address Line-II is required to be entered same as on Master File.

-                      National Tax Number and General Sales Tax Number as allotted must be entered in the relevant columns.

All the inputs forms received for this purpose are arranged in the order of sub division and are bundled with the help of tags. Current date is allocated as “Main Date”. After entry of a main date the proof list is obtained from the machine room. This list is edited 100 % from the source data. Corrections/ errors (if any) are got corrected through manual entry. When it is ensured that entered data is 100 % correct as per source data the posting is requested. Two copies of posting report are got printed. 1^st copy is retained in the Computer Centre as office record and 2^nd copy is sent to field offices. So in this way a consumer is added in the “NTN” & “GST” number file.

ZERO GST DATA ADDITION/ UPDATION:-

There are some Industrial Consumers that falls in the category of “Large Tax Payers”.  These consumers are exempted from GST in electricity bills. The Income Tax Code of such consumers is required to be updated as “4”. This code is entered, listed and posted through a special command file i-e GSTPOST.com. The entry of Batch, Sub Division and Reference number is required. Check digit will be created automatically. GST number in 13 digits is to be entered. The entered GST number is compared with the GST number of GSTNO file. The posting step is executed. If entered GST number and GSTNO file GST number is same, the Income Tax Code will automatically be updated as “4 “.

     

SUPPLY OF PRE-PRINTED METER READING LISTS (INDUSTRIAL) CP-34C TO FIELD OFFICES THROUGH ASSISTANT MANAGERS (CS):-

Two types of pre-printed Meter Reading Lists (CP-34 c) are prepared in the Computer Centres as:

-                      For the consumers having sanctioned load up to 500 kw.

-                      For the consumers having sanctioned load above 500 kw.

These meter reading lists are supplied to Assistant Managers (Operation) of all sub divisions through Assistant Managers (CS) at least seven days prior to the date of reading or as per Billing Schedule circulated by the Manager Commercial. After recording the meter readings, CP-34 C is received in the Computer Centre through Commercial Superintendents of Assistant Manager’s (C.S) Office. Following checks are performed in the Computer Centre:-

-           A.M. (CS) memo number and date is written on first page of CP-34 C and CP-80.

-           Number of pages/ entries recorded on CP-80 is in accordance with meter reading list CP-34 C.

-           There must be the signature and stamp of A.M. (CS), A.M. (Operation) and Dy: Manager (operation) on each page of CP-34 C.

-           It must be ensured that readings are properly filled in and are legible. There must be no cutting/ overwriting on CP-34 C. If, due to some reasons cutting/ overwriting is accepted, it must be signed by the A.M. (CS)/ A.M. (Operation) concerned.

RECORDING OF READINGS ON METER READING LIST CP-34 C:-

Present reading of KWH/ KVARH meters must be recorded in accordance with their respective ranges. Current MDI reading and Present Cumulative MDI readings are recorded with two decimal points. In case of TOD Tariff, KWH and KVARH readings are recorded with two decimal points while current MDI reading and present Cumulative MDI readings are recorded with three decimal points. Present reading recorded must always be greater than previous reading except in case of replacement, round completion or updation of previous reading through CP-52. Re-set number is must in case where MDI meter is installed. Re-set number recorded must be the next higher to the re-set number of previous month where current MDI reading is recorded. In case where Present Cumulative reading is recorded same as per previous, re-set number of previous month is entered. In new defective cases, the remarks “defective” must be written in the remarks column along with signature and stamp of the A.M. (Operation) concerned. Similarly remarks “OK” must be written against meters erroneously declared as defective along with signatures and stamp of A.M. (Operation) concerned. In all the cases where any one of the KWH or KVARH meter has completed its round, the remarks “Round Complete” must be written in the remarks column. Similarly remarks “ MCO/RCO/TDC/PDC” must be written in the remarks column accordingly against the consumers for which Replacement/Reconnection/Temporary Disconnection/Permanent Disconnection is attached. 

PROCESSING OF CP-34 C & MISCELLANEOUS DATA IN COMPUTER CENTRE:-

            After receipt of MDI reading lists (CP-34 C) and other inputs data from all divisions, the data is entered in the inputs register. The miscellaneous data is arranged transaction type wise at first stage and then in the order of sub division in each transaction. Main date and number of pages are written on the first page of each input.

            Following status codes are entered in red ink in the status code’s columns on MDI Meter Reading List (CP-34 c):-

                        “4”                   for defective meters case.

                        “5”                   for round completion cases.

                        “6”                   for meter replacement cases.

“7”                   for replacement of MDI meters where multiplying factor is  updated and load is charged according to new multiplying factor.

“8”                   for previous defective meters declared as OK.

The MDI meter reading lists (CP-34 C) and miscellaneous data is submitted to data entry section through data movement register.

            After completion of data entry of MDI miscellaneous, proof lists are requested in the machine room. These lists are edited/checked from the source data. Error messages are got cleared. Errors are marked in red ink. All missing entries are also added in the proof lists. Then proof lists are sent to data entry section for correction purpose. After rectification of errors through data entry section, fresh proof lists are obtained from the machine room. This practice is repeated again and again upto 100 % correctness. When it is ensured that all the corrections and missing entries have been entered, the posting of miscellaneous data is requested in the machine room. Two copies of each posting report are got printed. Posting statistics are verified from the source data as well as final and history page of each output. First copy is retained in the office as office record and second copy is separated for dispatch to Assistant Manager’s (C.S) Office s.

METER READING LIST ENTRY & PROOF LISTS:-

            When Meter Reading List (CP-34C) in respect of all divisions is received in Data Entry Section, “Pre-entry file creation” step is to be executed by the Supervisor Data Entry Section.

In this step two types of pre-entry files are created as under:-

-           IBEFMR_B27MCCYYMM-UPTO500KW.dat

-           IBEFMR_B27MCCYYMM-ABOV500KW.dat

 First file is for the consumers having sanctioned load up to 500 kw and second file is for the consumers having sanctioned load above 500 kw. The readings are entered on these files.

CHECKING OF PROOF LIST OF INDUSTRIAL METER READING LIST CP-34C:-

After completion of entry of all Meter Reading Lists, the proof list for the consumers having sanctioned load up to 500 kw and above 500 kw are obtained separately from the machine room. Each Meter Reading list is required to be 100 % checked from meter reading files. Current MDI reading, present cumulative MDI reading, re-set number, present KWH/ KVARH readings and status codes of each reference number must be compared with actual CP-34 C source data. Meter reading list is checked in accordance with “ list of error messages and codes” printed at the end of the list as below:-

ERROR CODE                                 ERROR MESSAGE

            CD                                          MDI status code invalid                                

            CE                                           KVARH status code invalid

            CF                                           KWH status code invalid

            R1                                           Reference number not found on MF

            M1                                           KWH reading invalid

            M3                                           KWH consumption invalid

            M7                                           KVARH reading invalid

            M9                                           KVARH consumption invalid

            MD                                          MDI reading invalid

            MI                                           Supply point number invalid

            MJ                                           Main/ sub-set code invalid

            MK                                          Total number of sub-sets invalid

            ML                                          Total number of main sets invalid                  

PROCESSING & CHECKING OF “ DATA EDITING OF METER CONSUMPTION” LIST (CC EDIT LIST):-

After successful posting of all miscellaneous inputs data and when it is ensured that all proof lists of CP-34 C are 100 % checked and new cc records have been made for new consumers added through CP-137, “cc-edit listing step” is executed. In this step, two types of cc-edit lists named as “Data editing of meter consumption” are printed. First list is for the consumers having sanctioned load up to 500 kw and second list is for the consumers having sanctioned load above 500 kw. At the same time following two consumption files are also created:-

-                      IBCC_B27MCCYYMM-FILE-UPTO500KW.dat

-                      IBCC_B27MCCYYMM-FILE-ABOV500KW.dat

These lists shows the present and previous readings of KWH and KVARH meters along with computed/supplied consumptions in respect of all consumers. These also give current MDI reading, present & previous cumulative MDI readings and load charged to the consumers. Following error messages appear in the lists, which are required to be checked:-

CODE                        MESSAGE TEXT                            ACTION REQUIRED

 

C-19    Consumption KWH missing.              In all such cases consumption must be verified

from the meter reading list and correct consumption be entered in existing cc record.

C-20    Consumption KVARH missing.                     --------- ---do--------------

C-21    KWH supplied consumption                          --------- ---do--------------                                   does not tally with computed                                                                                consumption.

C-22    KVARH consumption supplied                     --------- ---do--------------                                   does not tally with computed                                                                                consumption.

M-39   Replacement code KVARH given     In such cases, check the source data of CP-138.

CODE                        MESSAGE TEXT                            ACTION REQUIRED

without replacement record.               If replacement data is available, replacement record  must   be  got   posted  through   CP-138,

                                                                        otherwise replacement code must be got omitted

 in existing cc record.

M-40   Replacement code KWH given                      --------- ---do--------------          

without replacement record.

M-41   Replacement code MDI given                        --------- ---do--------------

            Without meter replacement.

M-42   Replacement record KVARH                        Confirmation is required from source data of available but code missing.                       CP-138 and replacement code must be entered

in existing cc record.

M-43   Replacement record KWH is                          --------- ---do--------------                      

available without replacement

 code.

M-44   Replacement record MDI is                            --------- ---do--------------

            Available without replacement

code.

M-50   Meter status code KVARH                Confirm from meter reading list and correction invalid.                                            made in existing cc record.

M-51   Meter status code KWH invalid.                    --------- ---do--------------

M-52   Meter status code MDI invalid.                      --------- ---do--------------

M-53   Defective code missing against          Confirmation required from the meter reading 

previous defective KVARH.              list. Defective code must be entered in the

meter.                                                  existing cc record.

M-54   Defective code missing against                      --------- ---do--------------

            previous defective KWH meter.

M-55   Defective code missing against                      --------- ---do--------------

            previous defective MDI meter.

M-56   Defective code given against              In all such cases, confirm the status from meter

previous OK meter (KVARH).          reading list and correction may be done, if it is due to error. Otherwise no action is required 

CODE                        MESSAGE TEXT                            ACTION REQUIRED

M-57   Active code given against                               --------- ---do--------------

previous defective meter

(KVARH).

M-58   Defective code given against                          --------- ---do--------------

            previous OK meter (KWH).

M-59   Active code given against                               --------- ---do--------------

            previous defective KWH meter.

M-60   Defective code given against                          --------- ---do--------------

            previous OK meter (MDI).

M-61   Active code given against                               --------- ---do--------------

            previous defective MDI meter.

R-03    Reading of KVARH meter >             Reading must be confirmed from meter reading

Range.                                                 List. If reading is incorrect then correction of reading is required in existing cc record

                                                            otherwise concerned A.M. (CS) be informed accordingly. 

R-05    Reading of KWH meter >                              --------- ---do--------------

            Range. 

R-15    Present reading of KVARH               Correction of reading is required in existing cc

            meter < previous reading.                   record.

R-16    Present reading of KWH                                --------- ---do--------------

            Meter < previous reading.

R-17    Present reading of new KVARH       In such cases correction of reading is required

meter < initial reading.                        in existing cc record after confirmation from

(Replacement record).                         reading list and replacement data CP-138.

R-18    Present reading of new KVARH                   --------- ---do--------------

            Meter > range. (Replacement

record).           

R-19    Present reading of new KWH                                    --------- ---do--------------

            Meter  <  initial reading.

            (Replacement record).

CODE                        MESSAGE TEXT                            ACTION REQUIRED

R-20    Present reading of new KWH                                    --------- ---do--------------

            Meter > range. (Replacement

record).           

            Some other abbreviations such as “MPC” and “MRN” are also printed as message in these lists. “MPC” indicates that current MDI reading entered is not the difference of present and previous cumulative MDI readings. The reading of MDI meter is verified from respective “meter reading list (CP-34 C source data)” and correction is marked if so required. The term “MRN” indicates that re-set number given is not in accordance with the re-set number of previous month. (i-e It must be the next higher to the previous month.)  It must be verified from the respective meter reading list as well as assessment list of previous month and correction must be done in the cc record.

            After going through both cc data listings, all marked corrections are entered in the existing cc records through manual entry in meter reading entry file. After making corrections, fresh cc data listings are requested in the machine room and this practice is repeated again and again up to 100 % correctness. The OK lists of “ Data editing of meter consumption” are retained as office record and are used in further checking of MDI billing.

NOTE:-

Whenever an existing cc record is updated due to any reason for any category of consumer i-e (either up to 500 kw or above 500 kw) and cc edit listing step of any category is repeated, the merging step must be repeated for creation of new/updated consumption file.

MERGING OF CC FILES:-

            In this step latest version of CC files i-e “IBCC_B27MCCYYMM-FILE-UPTO500KW.dat” and “IBCC_B27MCCYYMM-FILE-ABOV500KW.dat” are merged in to a single consumption file named as “IBCC_B27MCCYYMM-FILE.dat”. This file is used as main consumption file in billing.

PROCESSING OF RFB CREATION & LEDGER LISTING CP-88 L:-

After posting of all miscellaneous inputs relating to MDI batch on Industrial Master File, RFB creation step is executed. In this step MDI ledger listing is processed and printed along with creation of RFB File. This RFB file is used as master file in billing step. Ledger listing (CP-88 L) of MDI consumers shows the tariff codes, opening balance, net/gross payable amount, payments along with bank codes & payment dates, surcharge levied, unpaid debt, set-aside and component wise up to date outstanding balance of each industrial consumer. Following checks are implemented to ensure accuracy:

-           Check the billing month of ledger listing as previous billing month.

-           Last month due date must be verified from the billing schedule of previous month.

-           There must be no “$” against any consumer in ledger listing. If there is any consumer with “$”, It indicates that there is a problem in the balancing. Find out the reason of “$” by using following formulae and make the remedy.

Closing balance = Net + Surcharge levied – Payment

Or

Closing balance = Net + Surcharge levied – (payment, unpaid debt, set-aside)

-           Cash considered dates must be verified as under:

Cash considered from = Cash posted date of previous month

Cash considered to = Cash posted date of current month

-           Dates must be printed as DD-MM-CCYY

-           Total cash posted on MDI ledger listing must be equal to the total industrial cash posted in between the previous month MDI restore step and current month MDI ledger processing.

-           Set-aside and unpaid debt amounts of ledger listing must be checked as under:

Set-aside amount on CP-88 L = Previous month set-aside + Total advices

    posted during the month – Total with-drawl

    posted during the month

Unpaid debt amount on CP-88 L = Unpaid debt on previous month CP-88 A +

         Total MDI installments posted during the

         month.

PROCESSING OF INDUSTRIAL BILLING:-

When it is ensured that Ledger Listing is 100 % correct in all respects, MDI billing is requested in the machine room.

Industrial Billing is processed as per normal operational procedure by using main consumption file “IBCC_B27MCCYYMM-FILE.dat” and “RFB-FILE.dat” along with other input files and tables required in billing step.      KIOSK file and PC files are generated in the billing step along with other files.

KIOSK file created in the Industrial Billing Step is transferred to PC through FTP and loaded on the website of NADRA and other Commercial Banks providing on-line cash transfer facility to WAPDA Computer Centers.

Following PC files are generated in the billing steps for printing of bills on Laser Printers.

                       

-                      Industrial Billing Main File.

-                      Industrial Billing Meter File.

-                      History File.

-                      DCN File.

-                      Detection Bill File.

These files are transferred to PC through FTP and uploaded for printing of bills on

Laser printer.

            NOTE:-

Same Sub Division Table, Feeder Table, Tariff Table and GSTNO File are used in printing of General as well as Industrial Bills on Laser Printers.

CHECKING OF INDUSTRIAL BILLS AND ALLIED OUTPUTs:-

            Following outputs are received from the machine room after MDI billing.

-                       MDI bills

-                       Detection bills

-                       Billing exception list CP-87

-                       Assessment list CP-88 A

-                       Disconnection notices

-                       List of consumers issued DCNs CP-112

-                       Heavy and credit balances list CP-89

-                       Defective meter list

-                       KVARH < KWH list

-                       Master file list

MDI BILLs:-

MDI bills are required to be checked very carefully before dispatch to field offices. Following checks are must to ensure the accuracy of billing:

-           It is ensured that complete bills are received from the machine room.

-           Quality of printing is satisfactory.

-           It is ensured that all fields are printed in the proper columns.

-           Check billing month, date of reading, issue date of bills and due date of bills from the current month billing schedule. These dates must be in accordance with the billing schedule.

-           Check all the bills of new consumers billed for the first time.

-           Check all the bills where reconnection and disconnection (temporary/ permanent) is affected.

-           Check at least one bill of each tariff and category to ensure proper application of tariff.

-           Random cases of all miscellaneous inputs such as bill adjustment, disconnections, reconnections, court order’s cases, installments, changes and additions must be checked.

-           Electricity duty and other rates of all the tariffs must be checked.

-           Income tax amount of few consumers must be verified from income tax table

TYPES OF ELECTRICITY BILLS:-

Following types of bills are normally issued to the consumers.

NORMAL BILLS:-

 These are the bills, issued to the consumers under normal conditions. The consumers are billed for the consumption of current month as per normal billing procedure.

DISCONNECTION NOTICE BILLS:-

Consumers, who have not paid the bills of previous month and having arrear amount above Rs. 500/-, are issued disconnection notice bills on special bill forms. Disconnection notice is pre-printed on such forms. Through this notice prompt payment is requested.

FIRST BILL FROM DATE OF CONNECTION:-

First bill is issued to the new consumers by taking into account the date of connection and the date of meter reading. The first bill may have the consumption of more than one month when forwarding of basic data to computer centers has been delayed (If billing period exceeds 34 days). So consumption is proportionately divided and billed if it exceeds one month. Average monthly consumption is calculated by dividing total consumption by total period of bill. Average Variable Charges are calculated on the basis of average monthly consumption in respect to tariff rates of that period and is compared to minimum charges. Income tax is calculated on the basis of total bill. The date of connection is also printed on the bill.

RECONNECTION BILL:-

Reconnection bill is always issued on the basis of date of reconnection and date of meter reading. Billing period is calculated in months according to the date of reconnection and date of meter reading. The reconnection date is also printed on the bills. The calculation treatment is the same as in case of first bill.

FINAL BILL UP TO DISCONNECTION:-

At the time of execution of permanent disconnection, meter reading is intimated and a final bill upto disconnection is prepared and issued to the consumer as per applicable tariff.

ESTIMATED BILLS:-

Estimated bills are issued in case where it is not possible to record correct meter reading as in case of defective meters. In such cases, estimated consumption is worked out as below.

Average consumption is calculated for previous “11” months and is compared to corresponding month consumption of previous year. The higher of the two consumptions is charged for calculation of estimated bills.

MDI DETECTION BILLs:-

MDI detection bills must be 100 % checked from the source data of CP-52. It must be ensured that complete bills are printed, for which detection adjustments are posted. Check the billing month, issue date and due date of detection bills as per billing schedule.

BILLING EXCEPTION LIST CP-87:-

Checking criteria of billing exception list “CP-87” of MDI batch is same as in general billing. Only one additional message, i-e current MDI reading is not equal to the difference of present cumulative MDI reading and previous cumulative MDI reading, is printed. This message is printed for the attention of field offices and no action is required by computer centre.

ASSESSMENT LIST CP-88 A:-

Assessment list is a true picture of bills issued to the consumers. It shows type/ status, standard classification code, tariff, minimum load, sanctioned load, date of connection, multiplying factor, present reading, consumption, billable units, component wise opening balance, opening subsidies balance (Tariff & GST), opening agency amount, seasonal period, power factor, component wise assessment, current subsidies (Tariff & GST), agency amount, component wise bill adjustment, current installment, net, late payment surcharge, gross amount payable, unpaid debt, set-aside, previous & present cumulative MDI readings, re-set number, name and address of each consumer. Check the billing month, date of reading, issue date and due date printed on assessment list from the billing schedule of current month. Components of bill printed in the assessment list are as under:-

UNITS (KWH, KVARH):-

  It is the difference of present and previous readings.

UNITS CONSUMED/ BILLABLE UNITS:-

It is the sum of units appearing against each meter of a consumer.

VARIABLE CHARGES:-

It is the cost of energy consumed by a consumer. It is calculated as:

Units consumed X Rate per unit

LOAD CHARGED:-

 It is the load, which is to be charged for calculation of fix charges. Under normal conditions load charged means the load calculated as under:

Current MDI reading X Multiplying factor

           

However in cases where MDI meters are declared as defective, load charged is considered as the highest of the following:

 

a):-  Current MDI reading X Multiplying factor

b):-  50 % of sanctioned load

For D tariffs sanctioned load is considered as charged load

FIX CHARGES:-

Fix charges are calculated as under:

Load charged X Rate per KW

ELECTRICITY DUTY:-

In this column, the duty, which is collected from the consumers and is payable to Provincial Governments, is printed. The rate of ED is different in each province. ED is calculated on the basis of variable charges. Some consumers such as charitable institutions, mosques etc and some Government consumers are exempted from electricity duty.

In Punjab the rates of ED are as under:

1.5 % of variable charges        from tariff “01”, “03”, “04”, “05”, “06”, “73”, “76” and “79”.

1 % of variable charges           from all other connections.

For seasonal connection ED is calculated as under:

Energy charges X 125/100 X Rate

METER RENT:-

Meter rent is printed on the bill as per Master File information.

SERVICE RENT:-

Service rent is also printed on the bill as per Master File information. For streetlight connections it is a part of energy charges and is calculated as under:

Line length X Line rate

POWER FACTOR& LOW POWER FACTOR PENLTY:-

Average power factor of a consumer at the point of supply shall not be less than 90 %. A penalty is charged when power factor of a consumer falls below 0.90. Power factor is calculated by using following formulae:-

P.F  =

            KWH Units Charged

            Ö (KWH Units)² + (KVARH Units) ²

Low Power factor penalty is calculated by using following formulae:-

    Low Power Factor penalty =         (0.90 – P.F) X 2 X Rate of fix charges X

            Current MDI load supplied.

GST SUBSIDY:-

GST subsidy is granted to the domestic residential consumers having monthly consumption less than 100 units and agricultural tube well connections. GST calculated in the bills of such consumers is kept aside as GST Subsidy in the assessment and is being payable by Govt. of Pakistan to all DISCOS.

SEASONAL CHARGES:-

Seasonal charges are collected from the consumers having seasonal connections. Seasonal charges are calculated on the basis of 25 % of supply charges as:

(Variable charges + Fix charges + NJ Surcharge + LPF Penalty) X  25 / 100

INCOME TAX:-

Income tax is received from all commercial and industrial consumers except those consumers who are exempted from Income Tax, on the basis of “Taxable Amount” as per Income Tax Table amended from time to time. “Taxable Amount” is calculated as under:

           

                        =          Variable charges + Fix charges + LPF Penalty

                                    Meter Rent + Service Rent + Seasonal Charges

            If “Taxable Amount” exceeds Rs. 20,000/-, then “Income Tax Table” is not considered and income tax is calculated @ of 10 % of “Taxable Amount”.     

GENERAL SALES TAX (GST):-

General sales tax is also received from all the consumers on the basis of total bill excluding income tax and NJSUR amount and is calculated as:

(Variable charges + Fix charges + ED + Meter rent

 + Service rent + LPF Penalty + Seasonal charges)    X  (16 / 100)

INSTALLMENT AMOUNT:-

In this column, current month installment amount is printed, which is being included in the bill.

BILL ADJUSTMENT:-

 

In this column total of all type of adjustments is printed. Bill Adjustment amount is the part of Current Assessment.  This may either be debit or credit.

 

ARREAR:-

 

 This is the amount of previous bills, which is unpaid and has been included in the current bill.

 

AMOUNT PAYABLE WITHIN DUE DATE:-

 

This is the net amount of the bill and is the total of all components.

 

LATE PAYMENT SURCHARGE:-

 

If a consumer does not pay the bill with in due date or part payment is made by the consumer a 10 % surcharge is levied on the amount payable and is called as late payment surcharge (L.P. Surcharge). LP Surcharge is calculated @ of 10 % of Variable Charges, Fix Charges, LPF Penlty and NJSUR.

 

AMOUNT PAYABLE AFTER DUE DATE:-

 

In this column the gross amount, which is the sum of amount payable within due date and late payment surcharge is printed and is payable after due date.

UNPAID DEBT:-

It is the sum of the remaining installments to be recovered from the consumer in subsequent months.

 

AMOUNT SET -ASIDE:-

 

This is the disputed amount set-aside by some court or departmental orders and has not been included in the current bill.

The statistics printed at the last page of assessment list must also be checked as under.

-           Opening balance of CP-88 A must be equal to the closing balance of CP-88 L.

-           Amount paid printed on CP-88 A must be equal to the total payment amount of CP-88 L.

-           Adjusted units and amount must be equal to the sum of current month CP-52 posted and remaining detections of previous month.

-           Set-aside amount of CP-88 A must be equal to the deferred amount of CP-88 L.

-           (Current installment amount + Unpaid debt amount) of CP-88 A must be equal to the unpaid debt amount of CP-88 L.

-           Units billed KWH & KVARH and MDI load charged of CP-88 A must be verified from OK “Data editing of meter consumption” list.

-           There must be no consumer on CP-88 A with “$” sign. If there is any “$” sign in the assessment, It shows that there is any problem in the billing of that consumer. Calculation of bill in such cases must be checked. The assessment list will be dispatched only after clearing the “$” sign.

  

DISCONNECTION NOTICES:-

All the industrial consumers, who have not paid the bills of previous month and having arrears, are issued disconnection notices printed on special forms. Notice for disconnection is printed on the forms. Check the billing month, date of reading, issue date and due date of DCNs from current month billing schedule.

LIST OF CONSUMERS ISSUED DCNs (CP-112):-

It is the list of all those consumers who are issued DCNs. Check the billing month printed on the list. The statistics ( i-e Total number of DCNs ) must be verified from the serial number of last DCN bill.

RESTORE STEP:-

When the industrial billing is 100 % checked and found satisfactory, assessment restore step is processed. In this step status of master file is updated by restoring assess-out file on master file. As a result of this step, a list named as restore list, is printed and checked in the following way:-

-           Billing month printed on the list must be verified.

-           Verify the due date from current month billing schedule.

-           Total number of records on restore list must be equal to the total number of consumers on assessment list.

-           Total amount restored must be equal to the net amount/ closing balance printed on assessment list.

-           Processing date and time must also be verified.

Note:-            Posting of cash or any other miscellaneous input data is not allowed after

                        the processing of ledger and before the restore step.

POST BILLING STEPS:-

            After successful execution step, following post billing lists are got processed and printed and checked to ensure the accuracy of MDI Billing.

HEAVY & CREDIT BALANCES LIST CP-89:-

This is the list of all those consumers, who are issued the bills of heavy amounts. Check the billing month printed on the list. Verify the closing balances of few consumers from assessment list. In MDI billing it is the part of post-billing step and processed after the restore step.

DEFECTIVE METER LIST:-

            This is the list of all those consumers, who are issued bills on estimated readings due to defective meters. Check the billing month printed on the list. The status of such consumers must be verified from the meter reading list.

KVARH < KWH LIST:-

This is the list of all such consumers having KVARH consumption less than KWH consumption. Verify the consumption of few consumers from “Data editing of meter consumption” list.

MASTER FILE LIST:-

This is a list of Master File, which shows the up to date status in respect of each consumer. Verify the changes and additions posted through master data addition/ change form (CP-137). Check the billing month printed on the list.

WAPDA EMPLOYEES DEPARTMENTAL BILLING

When all the batches of General Billing have been billed, miscellaneous inputs (i.e; CP-52, CP-138 and CP- 139) received during the month have been posted and cash of the last date of month have also been posted, WAPDA Employees Departmental Billing steps are performed. These steps include the billing of WAPDA employees departments. For this purpose, a unique code number is assigned to each WAPDA Employees Drawing and Disbursing officer. These steps are as below.

ASSESSMENT POSTING FILE CREATION:-

The first step executed in WAPDA employees departmental billing, is called as assessment posting file creation. In this step an output file having the information like WAPDA employees consumption of free units, balance units, credit amount etc, is created. This file is further used for departmental billing of batch number “99”. At the completion of this step a list is printed, which shows the successful completion of this step with a summary of records posted. Following checks are implemented to ensure accuracy.

-           Check the billing month printed in the list.

-           Total records printed in this list must be greater than the total of WAPDA employees appearing in the last pages of assessment lists of batches (01 to 21). (i-e from assessment register).

RETRIEVAL AND PROOF LISTING OF DEPARTMENTAL ADJUSTMENTS POSTED THROUGH CP-52:-

            All the adjustments posted through CP- 052, under card type “ W ” against all Drawing & Disbursing officers during the month, are retrieved. These adjustments may either be debit or credit. A list of these adjustments along with drawing & disbursing codes is printed. Totals printed at the end of the list must be equal to the totals of adjustments posted against drawing & disbursing officers as per bill adjustment register.

WAPDA EMPLOYEES FREE ELECTRICITY SUMMARY OF ALLOWANCES BY BATCHES (CP-92):-

            This list reflects the batch wise total free units consumed by WAPDA employees and credit amount in respect of these units. This list is printed sub division wise. Following checks are implemented.

-           Check the billing month printed in the list.

-           Total free units printed on this list must be equal to the total of WAPDA employees units recorded batch wise in assessment register.

-           Total amount of this list must be equal to the total credit amount (batch 01 to 21) as recorded in assessment register.

ASSESSMENT LIST OF WAPDA EMPLOYEES (RFB):-

            In this step the current month assessment posted file and current month department file is used. A new file named as  “W/E RFB.” is created. A detail list is printed department wise with in a sub division along with “posted un-posted bill adjustment list”. Divisions and circle totals are also printed. This list shows previous month closing balance, previous month payments posted, current month opening balance, units, assessment, adjustment and Closing balance at the end of the month. This list also gives component wise current assessment. This is the most important list created in WAPDA Employees Departmental Billing. Following checks are implemented.

-           Check the billing month printed in the list.

-           Previous closing balance printed in this list must be equal to the closing balance from previous month assessment.

-           Payments must be verified from the payments of last month CP–91 A (Free Electricity Assessment Summary)

-           Current month opening balance  =  Previous closing balance -  Previous month

         payments

-           Current month closing balance  =  Opening balance + Assessment  (+ or -)

      Adjustments.

-           Total (posted  + un-posted) adjustments  =  Total of proof list of CP- 93 A

-           Posted adjustment of Assessment  =  posted adjustment of “posted un-posted list”.

-           Units printed in W/E assessment  =  Total Free units recorded in assessment

-                                 register.

-           Total assessment  =  Total credit amount (batch 01 to 21) as recorded in the

          assessment register.

WAPDA EMPLOYEES RESTORE:-

            After successful completion of all above steps, the restore of WAPDA employees department file is performed. It must be ensured that the restore step has been proceeded successfully and no record has been rejected. Following checks are implemented to ensure accuracy.

-           Check the billing month printed in the list

-           Total record in restore list = Total record in assessment list.

WAPDA EMPLOYEES FREE ELECTRICITY ASSESSMENT SUMMARY (CP-91):-

            In this report the detail of each WAPDA employee i-e, reference number, free units consumed, balance units, name of WAPDA employee and the amount credited and posted as payment, is listed for each department in a particular division.. Following checks are implemented to ensure validity.

-           Check the billing month printed in the list.

-           Total employees, units charged and amount must be reconciled with the total WAPDA employees, free units and credit amount of all batches recorded from last pages of CP-88 A of general billing.

DEPARTMENT WISE PAYMENT POSTED LIST (SP-WE):-

            This is a special report, which shows opening balance, adjustment, current assessment, net and payment posted against each department in a division. Four digits department code is converted in to complete reference number having batch as “ 99” in each sub division. Two zeros are added in the left side, one zero is added on the right side and check digit is calculated accordingly. Following checks are performed.

-           Check the billing month printed in the list

-           Opening balance, adjustment, current assessment and net printed in SPWE list must be verified from W/E assessment (CP- 88).

-           Payment must be verified from CP–91 A report. This payment is appeared as WAPDA Employees IOT in CP-110 and other monthly outputs.

DEAD DEFAULTER BILLING BATCH NO. “26”

            When the connection of a consumer is permanently disconnected and the equipment installed is removed due to non-payment or on consumer’s own request, arrear bill is issued to the consumer. If this arrear bill remains un-paid for a period of three years, the consumer is declared as dead defaulter. The security paid by the consumer is adjusted against arrear and consumer is shifted in the dead defaulter batch i-.e,  (batch number 26). The billing of batch number 26 is called as “Dead Defaulter’s” billing and is processed just before the start of monthly steps. Following steps are performed in the dead defaulter billing.

  

LEDGER LISTING & RFB CREATION:-

            In this step RFB File is created which is used for onward billing steps. Ledger listing is printed in this step. Following checks are implemented.

-           Check the billing month of the ledger listing as previous month.

-           Component wise closing balance must be compared to the component wise opening balance of assessment list.

BILLING & ASSESS-OUT FILE CREATION:-

The second step is the processing of billing of batch 26. An out-put file called as “ASSESS-OUT FILE” is created as a result of billing.

PRINTING OF ASSESSMENT LIST (CP- 88 A):-

In this step assessment list is printed. This list is required to be 100 % checked in the following ways.

-           Check the billing month printed in the list as current billing month.

-           Total number of records in CP- 88 A must be equal to the total number of records in CP- 88 L.

-           Component wise opening balance in CP-88 A must be equal to the component wise closing balance of CP- 88 L.

-           Set-aside amount of CP- 88 A must be verified from deferred amount in CP- 88 L.

-           Total adjusted units and amount appearing in CP-88 A must be equal to the total adjusted units and amount of batch number 26 as recorded in the bill adjustment register.

-           Total Assessment        =          Total Bill Adjustment Amount

NOTE:-          There must be no  “$” sign in CP- 88 L OR CP- 88 A. If  “$” sign is appearing in CP-88 A or CP-88 L, balance or billing computation of reference number with “$” sign must be manually verified and needful must be done if so required under the intimation of Dy: Manager (CO) and Dy : Manager (P/SA).

RESTORE ON MASTER FILE:-

            After Successful completion of billing steps of Batch No.26, when it is ensured that billing is 100 % correct and accurate, the restore step is executed. In this step assess- out file is restored on master file in order to update the status of master file. A restore list is printed. Following checks are implemented.

-           Check the billing month printed in the list

-           Verify the total number of records printed in the restore list from assessment list.

-           Total restored amount must be equal to the net amount printed in assessment list    CP- 88 A.

PROCESSING OF MONTHLY REPORTS.

            After successful completion of bills of all batches, posting of all miscellaneous inputs data, complete cash posting of all dates and successful completion of WAPDA employee departmental billing and dead defaulter’s billing, monthly statistical file is generated to process month end reports. These reports are considered to be very important and are used for accountability of performances at different level. Following special steps are required to be run before generating statistical files.

MONTHLY BILL ADJUSTMENT POSTED LIST (CP-88 S):-

            All the “after billing adjustments” are accumulated in monthly reports except “after billing detection adjustments” posted under card types “C, D, and E”. These adjustments are processed at month end and as a result, a list named as CP–88 S, is printed. This list reflects the units adjusted, component wise amount adjusted, and closing balance before and after the posting of adjustments in respect of each consumer. This list is printed batch wise in each sub division. An abstract of above information is also printed at sub division, division and Circle level. Following checks are implemented to ensure the accuracy.

-           Check the billing month printed in the list.

-           Circle totals, i-.e number of records, units adjusted and amount adjusted in respect of each batch must be verified from the totals of “remaining adjustment (normal)” as recorded batch wise in the bill adjustment register, after addition of PTV Fee adjusted through CP-52 T and subtraction of W105 adjustment in the following ways:

a)         Units adjusted of each   =   Normal unit adjusted of each batch from

batch (CP-88 S)                  adjustment register    

b)                  Amount adjusted of each =  Normal amount adjusted of each batch  +  After batch (CP- 88 S)                 billing PTV fee adjusted through CP-52 T of

each batch  - W105 adjustment created.

 

SCARP IOT POSTING:-

A Special procedure has been introduced for the payment of electricity dues against scarp tube-wells of provincial Government. In this step total outstanding amount against scarp connections is retrieved and posted as IOT payments on the master file. The amount posted in this step is adjusted out of the electricity duty payable to Provincial Government. The following reports are printed.

-           Single page summary of amount retrieved.

-           Page showing posted statistics.

-           Reference number wise list of scarp tube wells.

Check the billing month printed in these lists. Total amount printed in above lists must be same.

POSTING OF PAYMENTS AT SOURCE (Adjuster):-

            Some Government departments (Federal as well as provincial) pay their electricity bill through adjuster. These payments are called as “at source payment”. The adjuster files are prepared at WAPDA Computer Centres (HQ) WAPDA House Lahore at the format of CP-139 entry file i-e “X139TEF1.dat”. The payments are posted on computer master file as   IOT under special Adjustment Note number and bank codes as “80000”, “82000”, “90000” and “92000”. The “at source payment” of each department is distributed among its electricity connections throughout the country on the basis of last month outstanding amount as appeared in the previous month Master Files (General & Industrial) of each DISCO available at WCC, (HQ) Lahore. Then these adjuster entry files are sent to the regional computer centers of all DISCOs. At regional computer centers these files are sorted Circle-wise and are sent to circle computer centers for onward posting on master file of current month. The adjuster payments are posted before the processing of weekly cash reports of last week ending. These payments must be posted 100 % and it is ensured that no record of adjuster is rejected. Any error message (if appearing) must be got cleared as per normal procedure of CP-139. In case of change of reference, old reference number is required to be corrected by new reference number. Adjuster amount cannot be posted against consumer appearing in Batch number 26. In such cases the said amount is posted against any other reference of same department.  When a consumer is converted from Government to private, the adjuster amount is posted against any other reference of same department.

 

POSTING OF PAYMENT MADE BY GOVERNMENT OF PAKISTAN AGAINST SUBSIDY (GOP PAYMENTS:-

            Government of Pakistan is providing subsidy for GST calculated in the electricity bills of following consumers:-

-           Residential consumers falling under tariff A-1 having monthly consumption up to 100 units.

-           Agricultural Tube wells falling under tariff D-2 (i).

When Government of Pakistan make some payments against GST subsidy amount, Company wise sharing of this amount is done on the basis of outstanding subsidy amount existing on the Master Files of previous month available at WAPDA Computer Centres (HQ) WAPDA House Lahore and Company wise share files are sent to Regional Computer Centres. At Regional Computer Centres, share files of all Computer Centres are created and newly created share file along with a list indicating the GOP Subsidy payment of each circle is sent to each Computer Centre of the DISCO.

            The step-wise posting procedure of GOP payment is as under:

SHARE FILE UPDATION:-

                        

In this step GST Subsidy Receivables are updated on share file as per current Master File. A single page statistical list reflecting the up-to date GST Subsidy receivable amount is also printed in this step.

 

 

GST SUBSIDY FILE CREATION:-

In this step, the payment received against GST Subsidy Receivables, is shared consumer-wise by using updated share file and current Master File. A payment retrieval file is created as a result of this step.

GST SUBSIDY PAYMENT FILE LISTING:-

The payment retrieval file created in the above step is sorted and listed in this step. The payment shown in this list must be equal to the amount appearing in the list of share file received from WCC, (HQ), Lahore.

GST SUBSIDY POSTING ON MASTER FILE:-

In this step, the payment shown in the payment retrieval file is posted on General as well as Industrial Master File of current month. A payment summary file is created in this step and is required to be merged in the monthly PSUM-MERG-MMCCYY.dat before sorting step.

 

SPECIAL CP-135 LISTING:-

In this step, a special listing at the pattern of monthlyCP-135 is printed from payment summary. This list reflects the sub division wise amount posted against GST Subsidy. The total amount of special CP-135 must be equal to the payment shown in the list of share file received from WCC, (HQ), Lahore.

 

INVALID FEEDER STEP:-

In this step a list is printed showing all reference numbers added on master file with invalid feeders. A feeder is said to be invalid if it does not exist in feeder table under same sub division code. Feeder codes of such consumers must be updated according to the sub division code. After updation this step is repeated. Before starting the month end proceedings, this list must be printed with nil reference number.

EXECUTION OF MONTHLY STATISTICAL FILE

            After completion of steps mentioned above, monthly statistical file creation step, generally known as “Total File” step, is executed. In this step opening balance, current assessment, closing balance and all other allied information in respect of all the consumers existing on master file are added up. All month end reports are based on total file generated in this step.

Contents of each monthly report and checks implemented are given below.

 

FEEDER WISE UNITS BILLED LIST (CP-94): -

            This report is printed sub division wise and reflects the total connected load and net units billed in respect of each feeder. Following checks are implemented to check this report.

-           Check the billing month printed in the List

-           Units sold of CP-94 = Units billed (General & MDI) + Units adjusted (General&

 MDI) as per assessment register& CP-88 S

-           Units sold of CP-94 = Units billed (CP-95) + Units adjusted (CP-95)

-           Total load of CP-94     =      Total load of CP- 95

BILLING SUMMARY (CP- 95):-

            This report is generated from total file and reflects the component wise billing, adjustment and balances. In CP-95 all batches of each sub division are displayed with full information added batch wise. Tariff wise summary of each sub division is displayed along with the additional summaries of bill adjustment and balances. All these summaries are added at division, circle and region level. Following Checks are performed.

-           Check the billing month printed in the list

-           Total number of consumer      (i)         =          Total number of consumer in

of  CP-95 (Billing Summary)                          CP-110 and CP-41

(ii)        >          Total number of consumer of all

                                    batches (i-e batch 01 to 21, 26 & 27) 

-           Total Sanctioned Load           =                      Total Connected Load of CP-94

(Rounded) of CP-95

(Billing Summary)            

-           Unit billed of CP- 95              =                      Total units billed of all batches.

(Billing Summary)                                           (Batch 01 to 21,26 & 27)

-           Total NJSUR of CP-95           =                      Total NJSUR of all batches

(Billing Summary)                                           (batch 01 to 21, 26,27 & 99 )

-           Total Variable Charges of       =                      Total Variable Charges all batches

CP-95 (Billing Summary)                               (batch 01 to 21, 26 27 & 99)

-           Total Fix charges of               =                      Total Fix charges of all batches

CP-95 (Billing Summary)                               (batch 01 to 21, 26 & 27)

-           Total PF. penalty of                =                      Total PF. penalty of batch No. 27.

CP-95 (Billing Summary)                              

-           Total season charges of           =                      Total season charges of batch No. 27.                                                              

CP-95 (Billing Summary)                              

-           Total meter rent of CP-95      =                      Total meter rent of all batches

(Billing Summary)                                           (batch 01 to 21, 26 ,27)

-           Total service rent of CP-95    =                      Total service rent of all batches

(Billing Summary)                                           (batch 01 to 21, 26 ,27)

-           Total ED of CP-95                  =                      Total ED of all batches

(Billing Summary)                                          (batch 01 to 21, 26 ,27)

-           Total adjustment amount of    =                     Total Adjustment amount of all

CP-95 (Billing Summary)                               batches (batch 01 to 21, 26, 27 & 99)

+  CP-88 S adjustment amount + GST Subsidies adjustment of CP-88 S  + Others Subsidies adjustment of CP-88 S           

-           Surcharge levied of CP-95      =                      Surcharge levied of total file list,

(Billing Summary)                                           CP-109 and CP-110

-           Total PTV Fee of CP-95         =                      Total PTV Fee of all batches

(Billing Summary)                                           (batch 01 to 21, 26 & 27 )

-           Total GST of CP-95                =                      Total GST of all batches

(Billing Summary)                                           (batch 01 to 21, 26 ,27 & 99 )

-           Total income tax of CP-95      =                      Total income tax of all batches

(Billing Summary)                                           (batch 01 to 21, 26 & 27 )

-           Total Rounded factor of         =                      Total rounded factor of all batches

            CP-95 (Billing Summary)                               (batch 01 to 21, 26 & 27) + CP-88 S

-           Total units adjusted of            =                      Total units adjusted of all batches

CP-95 (Billing Summary)                               (batch 01 to 21, 26, 27) + Units

(Bill Adjustment Pages)                                  adjusted in CP-88 S

-           Total assessment of                 =                      Total assessment of all batches

CP-95  -  Surcharge levied                              (batch 01 to 21, 26, 27 & 99) 

+  Bill adjustment batch 99

 + Bill adjustment CP-88 S

 + GST Subsidy adjustment of CP-88 S

+ Other Subsidy adjustment of CP-88 S - round factor of CP-88 S - current installment MDI

-           Total assessment of                 =                      Net assessment of CP-110 list

CP-95  -  Surcharge levied                               

 

SURCHARGE SUMMARY BY BATCHES (CP-109): -

This list reflects the batch wise amount of surcharge levied at sub division and division level. Following checks are performed.

-           Check the month end printed in the list.

-           Total amount of surcharge levied of this report must be verified from total file list, CP-95 and CP-110.

OUTSTANDING EQUIPMENT REMOVAL ORDER LIST (CP-114):-

This is the list of those consumers who are issued equipment removal orders but remained un-actioned for a period of more than 67 days. Following Checks are performed.

-           Check the month end printed in the list.

-           Check random cases, where CP-138 for permanent disconnection is posted to ensure that these reference numbers are not appearing in CP-114 list.

-           Total number of outstanding EROs in CP-114 list must be equal to the total number of consumers printed in CP-114 A report.

-           Total outstanding amount on CP-114 list must be equal to the total outstanding amount on CP-114 A.

 

SUMMARY OF OUTSTANDING EQUIPMENT REMOVAL ORDER (CP-114-A):-

 

            This is the division wise summary of consumers appearing in CP-114 list. This list reflects the number of consumers and total outstanding amount in respect of each division. Following checks are implemented.

-           Check the total number of consumers and outstanding amount from the totals of

CP-114 list.

-           Check the month end printed in the list.

NOTE:-          CP-114 list is printed separate for Government and Private consumers. A combine list of CP-114 is also printed.

 

AGE ANALYSIS REPORT OF BILLING EXCEPTIONS (CP-87 A):-

It is an abstract of CP-87 containing age analysis of billing exceptions generated from batch wise billing exceptions during last month. The total count of consumers against each type of exception is listed at sub division/ division/circle and region level. Following checks are performed.

-           Check the billing month printed in the list.

-           Statistics of all exceptions in CP-87 of all batches should be confirmed with statistics of CP-87 A appearing at sub division / division level.

 

AGE ANALYSIS OF CASES OF ESTIMATED READINGS (CP- 90 A):-

            It is an age analysis monthly report of cases billed on estimated reading. This list is generated from batch wise billing of all batches processed during last year or more. It gives tariff wise detail of defective and lock cases with in sub division. Following checks are performed.

-           Check the billing month printed in the list.

-           Total number of records must be verified from reference number wise list CP-90.

-           Volume of CP-90 A should be compared to volume of previous month CP-90 A.

 

LIST OF CONSUMERS BILLED ON ESTIMATED READING (CP-90):-

This is the reference number wise list of all those consumers billed on estimated reading due to defective meters. This list is printed for the monitoring of field staff. Following checks are implemented.

-           Check the month end printed in the list.

-           Total number of consumers printed in the list must be equal to the statistics printed in CP- 90 A report.

 

MONTHLY BILL ADJUSTMENT REPORT (CP-111 A):-

            All the adjustments posted through CP-52 and CP-136 D in a calendar month are listed in this report. This list is printed reference number wise. Main dates against all adjustments are reflected. This list is sorted in order of batch number with in each division. Following checks are implemented.

-           Check the month end printed in the list.

-           Total adjusted units in this report must be equal to the total (detection + normal) units adjusted as recorded main date wise in bill adjustment register.

-           Total normal amount adjusted in this report must be equal to the total of normal adjustments recorded main date wise in bill adjustment register.

-           Total detection amount adjusted in this report must be equal to the total of detection adjustments recorded main date wise in bill adjustment register.

 

LIST OF CONSUMERS DISCONNECTED FROM POLE TEMPORARILY OR PERMANENTLY: -

           

            This is a consumer wise list of all those consumers having temporary or permanent disconnected status on master file. Following checks are implemented.

-           Check the billing month printed in the list.

-           Check random cases of this list with the posting list of CP-138 under card type “3” or “4” (temporarily and permanently disconnected respectively).

 

SECURITY DEPOSIT LIST (CP- 97):-

This list is required to be printed after one year. This list reflects the batches wise security deposited by various consumers. This report should be randomly checked by confirming security amounts, updated or added through CP-136 (Master Data Addition /Change form). Check the reference number wise adjustments in batch 26 affected through CP-116.

BATCH DEBTOR LEDGER (CP-110):-

            This is an important monthly report, which reflects batch wise opening balance, current assessment, surcharge levied, current installment, un-paid debt, deferred amount, Subsidies/Agency amounts, payments, transfer in-out amount, closing balance, spill over and net arrears. CP-110 file is generated during the execution of monthly statistical file, (i-e total file). Following steps are performed in the processing of this report.

POSTING OF PAYMENTS ON CP-110 FILE: -

In this step all type of payments consolidated in a single payment summary file, are posted on CP-110 file.

POSTING OF TRANSFER IN-OUT FILES ON CP-110 FILE:-

In this step all types of transfer in-out files, generated in change of reference steps at the start of billing cycle, are posted on CP-110 file. Consumers wise lists of transfer in & out named as CP-153 and CP-154 are also printed.

LISTING OF CP-110:-

In this step, listing of CP-110 (i-e, Batch Debtor Ledger) is processed. This list must be checked very carefully.

 Following checks are performed to ensure the accuracy of report.

-           Check the billing month printed in the list

-           Total consumer on CP-110     =          Total number of consumer on CP- 95

-           Opening balance of CP-110    =          Closing balance of previous month CP-110

-           Net assessment of CP- 110     =          Assessment – Surcharge levied of CP-95

-           Total assessment of CP-110    =          Net assessment + opening balance of

CP-110

-           Surcharge levied CP-110        =          Surcharge levied amount of Total File List,

                                                                        CP-95& CP-109

-           Current installment     of         =          Total current installment charged during the

CP-110                                                month as appearing in CP-88 A of all batches

-           Un-paid debt of CP- 110        =          Total un-paid debt of all batches in CP-88 A

 +  Total installment posted after billing of

 each batch.    

-           Deferred amount of CP-110   =         Deferred amount of previous month CP-110

 + Total advices posted during the month –

 Total with-drawls posted during the month.

-           Total Agency Amount of        =          Agency amount of CP-120 A

CP-110

-           Normal cash posted of            =         (i) Total general cash posted + Total

CP-110                                                     industrial cash posted of all main dates of

                 the month

                                                                        (ii) Total cash posted to own division + total

cash posted on behalf of other division as appearing in month CP-108.

-           Un-identified cash CP-110     =          Total un-identified cash posted in all dates

 of CP-139 Transaction type “1”

-           IOT. Cash of CP-110              =          (i) Total IOT cash appearing in monthly

                                                                              CP135 + Total IOT cash appearing in

                                                                               Special CP-135 (GST Subsidy Payment)                       

                                                                        (ii) Total IOT posted in all main dates of

CP-139 transaction type “7” + GST Subsidy Payment amount - total IOT reversed through CP-139 transaction type “8”

-           W/E IOT cash of CP-110       =          Total payment appearing in W/E CP-91 A

                                                                        report.

-           Scarp Tube well IOT of          =          Total payment appearing on Scarp tube well

CP-110                                                list.

-           Security adjusted of CP-110  =          Total security adjusted in all main dates of

 CP-139 transaction type “4”.

-           Journal adjustment  (credit)    =          i):  Total amount appearing as debit and

and journal adjustment                             credit in Monthly Cp-130 report.

(debit) of CP-110                                ii)   Total journal adjustment (credit or debit)

posted in all main dates of  CP-139           “transaction type 3” (debit and credit amounts are always equal).

-           Inter divisional normal cash    =          i) Total amount appearing in monthly

CP-110.                                                   CP-128 report.

                                                            ii) Total inter-divisional cash of all weeks

     as recorded in Cash Posting register.

-           Inter division un-identified     =          Total amount appearing in monthly CP-132

            cash CP-110                                        report.

-           Inter division journal               =          Total debit and credit amount appearing in

            adjustment debit/ credit                      monthly CP-131 report.

            CP-110

-           Total payments of CP-110      =          Total cash posted during the month as appearing

in CP-108 and CP-139 as well as W/E IOT & Scarp IOT.

-           Written off amount of            =          Total written off amount posted in all main

CP-110.                                               dates of CP-139 transaction type “6”.

-           Amount transfer in-out must be equal to the amount appearing in CP-153.

-           Closing balance is the cumulative physical outstanding amount of all consumers on computer master file at the end of the month including the set-aside and unpaid debt amount.

-                      Spillover amount should be reconciled with the spillover amount appearing in CP-120A report.

-                      Net arrear on CP-110 should be equal to the (closing balance – spillover amount) as on CP-110.

DIFFERENCE IN BALANCES:-

Closing balance in CP-110 are calculated by applying the following formula:-

Closing Balance          =          Opening balance + Net Assessment + Surcharge levied – Total

payment + Amount transfer in – Amount transfer out – Bad debts written off.

If this equation does not tally, difference appears in CP-110 resultantly.  In normal circumstances there should be no difference.  If any difference appears, it must be got investigated in the following ways.

-                      Ensure that all routine checks of CP-110 as listed above have been proved and verified.

-                      Ensure that WAPDA Employees departmental billing and dead defaulter’s billing have been processed successfully before processing of monthly reports.

-                      Ensure that the reply at the time of change of reference number step at the start of the month was correctly given.  It must indicate the month for which billing is to start.

-                      The transfer-in and transfer-out amounts in CP-110 (if any) should be confirmed from CP-153 at batch, sub division, division and circle level.

-                      It is to be ensured that all payment summary files (i-e Normal, 139, WAPDA Employee and GOP) are properly merged.

-                      Locate the batch (s) where the difference is appearing.  Confirm that opening balance of that batch on CP-110 is equal to the closing balance of the same batch in last month CP-110.

-                      Check the assessment list of batch showing difference in CP-110 list.  Ensure that no erroneous record with “$” sign is appearing on CP-88 A report. In case there is a record with “$*, investigate the case under intimation to Dy: Manager (C.O) & Dy: Manager (P/SA).

-                      CP-88L should be confirmed by using following formulas:-

i) Closing balance = Net + Surcharge levied – Payments

ii) Closing balance = Net + Surcharge levied – Payments – Unpaid debts – Set-aside

                                    + Withdrawal.

Second formula is used in case if some set-aside or installment transactions have been effected.

If this equation does not tally investigate at individual consumer level in CP-88L to find the reasons of difference and determine the type of error.

CP-120A (ENERGY DEBTORS RECEIVABLES ANALYSIS:-

This is a detailed report of arrears analysis along with their ages.  In this report, receivables are categorized into Government, Private, Disconnected and WAPDA Employees.  Total arrears as well as tariff wise arrears are given against each category according to their ages.  Following checks are performed to ensure the accuracy:-

-                      Check the billing month printed in the list.

-	Assessment of CP-120A	=	Net assessment of CP-110
-	Progressive un-identified of      CP-120 A	=	Closing balance of CP-107 of last week ending of the month
-	Spillover amount (CP-120A)	=	Spillover amount of CP-110
-	Unpaid debt (CP-120A)	=	Unpaid debt of CP-110
-	Deferred amount of CP-120A	=	Deferred amount of CP-110
-	Agency amount of CP-120A	=	Agency amount of CP-110
-	Arrears of CP-120A	=	Closing balance of CP-110 + Credit balances of CP-120A – unpaid debt – deferred amount – spillover – Agency amount.
-	Net Arrear of CP-120A	=	Arrears – Progressive un-identified
-	Receivable of CP-120A	=	Net arrear + Spillover + unpaid debt + deferred amount + Agency amount.
-	Net receivable of CP-120A	=	i)                    Receivable – credit balances of CP-120A ii)                  Closing balance of CP-110 – progressive un-identified

CP-120A SUMMARY “ENERGY DEBTORS RECEIVABLE ANALYSIS” (ABSTRACT):-

This list is an abstract of the detailed CP-120A report.  In this report all statistics appearing in D-CP-120 A report are summarized according to their ages.  These statistics are rounded and decimal points are ignored.  Following checks are implemented:-

-                      Check the billing month printed in the list.

-                      Unpaid debt, Deferred amount, Agency amount, Spillover amount, Progressive un-identified, Total arrears, Credit balances and Receivables of CP-120A summary must be compared to the detailed CP-120A report.

GOVERNMENT DEPARTMENT REPORTS:-

Following reports are generated at the end of each month for Government departments:-

-           G-STAT-P List

-           Government Assessment & Realization report (division wise) and (sub division wise)

-           Age analysis Arrears report

-           Government department list (Summary of assessment, realization & arrears).

G-STAT-P LIST:-

This list reflects the statistics of Government file consumers.  These statistics must be reconciled with the statistics of previous month to ensure correctness of report.  Following checks are required to be performed:-

-           Check the month end printed in the list.

-           Records “read form balance file” must be compared with the previous month Government reports.

-           Records written on Government file   =   Records read from balance file +

                                                                              Records transferred in

-           Records written on Balance file         =   Record written on Government file -

     Records transferred out

-           Transferred-in and transferred-out records and amount must be verified from Government Assessment & Realization report.

-           Units sold, Payments, Assessment, Surcharge levied, Opening balance and Closing balance must be compared to the Government Assessment& Realization report.

-           Opening balance  =     Previous month closing balance + Amount Transferred

in – Amount transferred out.

-           Payment posted at source must be equal to the “adjuster amount + Scarp payment” posted during the month.

GOVERNMENT ASSESSMENT & REALIZATION REPORT (DIVISION WISE & SUB DIVISION WISE):-

This is the most important detailed report of Government department reflecting consumer number wise assessment, realization and receivable.  This report is printed in the order of Federal Government departments, Autonomous Bodies under Federal Government, Provincial Government departments, Autonomous Bodies under Provincial Government, Local Bodies under Provincial Government, Local Bodies under Federal Government, City District Government, TMAs under City District Government and other departments.  This list is printed division wise as well as sub division wise at the same pattern.  Government consumers with invalid Government department codes (if any) are listed separately.  Following checks are performed to ensure accuracy of the report.

-           Check the month end printed in the list.

-           Total records, Units, Opening balance, Current assessment, Payment, Surcharge levied, Closing balance, Transfer-in, Transfer-out records and Amount must be equal to the statistics printed on G-STAT-P list.

-           Opening balance  =     Closing balance of previous month GASS_ list +

Amount transferred-in – Amount transferred-out

-           Closing balance   =      Opening balance + Current assessment – Total payment

 + Surcharge levied.

-           Net arrears            =     Closing balance – Spillover.

-           Adjuster payments of this report must be equal to the sum of Adjuster amount and Scarp payment posted during the month.

AGE ANALYSIS ARREARS REPORT:-

This report shows age analysis of arrears outstanding against Government department connections.  This report is printed in the order of category (i.e. Federal, Provincial, Autonomous bodies, Local bodies, City district and TMAs etc) within the division.  Following checks are performed.

-           Check the month end printed in the list.

-           Total arrears excluding credit balances of this report must be equal to the net arrears of Government Assessment and Realization report at division level and circle level.

Note:-  Rounded arrears are printed in this report, so a  difference of insignificant amount may be due to rounding and is required to be ignored.

GOVERNMENT DEPARTMENT LIST (SUMMARY OF ASSESSMENT, REALIZATION & ARREARS):-

This report reflects the assessment, realization and arrears of each Government department.  The invalid Government departments are also listed at the top of this table.  Following checks are implemented:-

-           Check the month end printed in the list.

-           Grand total of each component of this report must be reconciled with the total of Government Assessment and Realization report.

VAX-PC-STAT LIST:-

This list shows the General statistics for PC files generated from Vax.  This is a very important report indicating the performances of field offices.  This list has three sections and reflects the number of defective meter cases, lock meter cases, same to same reading cases, new connections delayed, position of outstanding EROs (CP-114) and the details of units and amount adjusted in respect of each sub division.  Following checks are performed to ensure accuracy:-

-                      Check the billing month printed in the list.

-                      Total consumer + B26 consumer = consumer on CP-95.

-                      Number of defective and lock meter must be compared to the CP-90A statistics.

-                      Number of EROs and closing balance must be equal to the same information in CP-114A report.

-                      Total amount and units adjusted must be compared to the units and amount adjusted of CP-95.

-                      As adjustments of units without any amount are not allowed as per procedure.  So the columns relating to the “adjustment of units only” must be equal to zero.

P-DEF-LIST:-

This list shows the circle wise analysis of arrears against private consumers having permanent disconnected status on Master File at the end of the month.  Check the date printed in the list as the last date of the month ending. Total amount of this list must be equal the arrears after subtracting credit balances against Private “P-DISC.” consumers as shown in CP-120 A summary list.

GST RETRIEVAL & LISTING:-

In this step two types of lists are generated.  First is printed tariff wise and second is printed sub division wise.  These lists show the amount of GST billed (protected & non protected) and collected (protected & non protected) during the month. Following checks are performed to ensure accuracy:-

-                      Check the month end printed in the list.

-                      Protected GST amount must be equal to the amount printed in the GST Subsidy column of Net Assessment of CP-110 or CP-41.

-                      Non protected GST amount  =  Total GST amount – GST Subsidy amount

-                      Total GST of this report must be equal to the amount printed in the GST column of net assessment of CP-110 or CP-41.

-                      Payment against Protected GST must be equal to the payment posted as GST Subsidy at month end.

-                      Payments against “Non protected” GST of this report must be equal to the amount printed in the GST column of total payments of CP-110 or CP-41.

-           Total “GST collected” must be equal to the sum of GST collected against Protected and GST collected against “Non protected” of CP-110 or CP-41.

CP-112 A (SUMMARY OF OUTSTANDING EROs):-

This is the summary of outstanding disconnection orders against which, equipment is required to be removed. This list shows the number of EROs and amount of arrears outstanding.  This list provides opening balance of EROs at the start of the month, total number of EROs issued during the month, total number of EROs paid / executed during the month and the closing balance of EROs at the end of the month.  Following checks are performed:-

-                      Check the month end printed in the list.

-                      Opening balance of this report must be equal to the closing balance of previous month CP-112A report.

-                      Number of EROs issued during the month must be equal to the total of “EROs issued during the month” from CP-112 of all batches.

-                      Number of EROs executed must be compared with the statistics of CP-138 posted during the month.  (CP-138 transaction type “4”).

CP-41 RETURN OF CONSUMER BILLING AND COLLECTION OF DIVISION:-

This is the most important operational report, which reflects opening balance, billing, collections, and closing balance in respect of each division.  Following steps are required to be performed before processing of this report:-

-           CP-152 “Cost of service connection and reconnection fee received through demand notices, cash books and IOT credit advices” entry and proof listing.

-           Cash file creation.

-           Merging of Miscellaneous transaction files.

-           Posting of Miscellaneous transaction files.

-           CP-41 listing.

CP-152 “COST OF SERVICE CONNECTION AND RECONNECTION FEE RECEIVED THROUGH DEMAND NOTICES, CASH BOOKS AND IOT CREDIT ADVICES” ENTRY AND PROOF LISTING:-

This is an input form received at the month end from each Assistant Manager’s (C.S) Office.  This form provides the amount of security received through cash and IOT, service cost, reconnection fee, remittance of cost received, security deposits adjusted, refunded and credited through IOT.  This information is required to be entered.  Proof list of CP-152 is checked 100% from the source data.  It is ensured that all statistics on CP-152 list are correct.  An input file named as “41S” is generated, which is used in processing of CP-41.

            CREATION OF CASH FILES:-

In this step all the cash files used as input files in processing of CP-41 list are created.

            MERGING OF MISCELLANEOUS TRANSACTION FILES:-

In this step all the miscellaneous transaction input files created in the above step are merged.

            POSTING OF MISCELLANEOUS TRANSACTION FILES:-

                        In this step all the files merged in the above step are posted on CP-41 file.

CP-41 LISTING:-

In this step CP-41 listing is processed.  Two types of CP-41 listing is processed.

-           CP-41 list with difference in which CP-41 file information is compared to the information of CP-110 file and difference is calculated.

-           CP-41 list-new for circulation in field offices.

CHECKING OF CP-41 LISTING:-

Following are the routine checks of CP-41 listed section wise:-

 

-           Check the month end printed in the list.

SECTION “A” BILLING & COLLECTION:-

 

1.	Balance outstanding at the start of the month in CP-41	=	i)                    Closing balance of the last month CP-41 ii)                  Opening balance of CP-110 – progressive un-identified amount at the start of the month.
2.	Billing for the month of CP-41	=	i)                    Total Assessment of CP-95 ii)                  Net Assessment + Surcharge levied of CP-110 iii)                Grand total of section “B and C” of CP-41.
4(i)	Collection during the month of CP-41	=	i)                    Cash posted to own Division + un-identified cash as appearing in Cp-108 ii)                  Total Gen cash posted + Total Industrial cash posted + un-identified cash – Cash posted to other division (total of CP-127 of all weeks) as per cash posting register.
4(ii)	Adjustment against consumer’s Security deposit of CP-41	=	i)                    Security adjusted amount of CP-110 ii)                  Total security adjusted in all main dates of CP-139 transaction type “4”.
4(iii)A	Inter Division Normal Cash of CP-41	=	i)                    Inter Division normal cash of CP-110 ii)                  Total amount of CP-127 of all weeks
4(iii)B	Inter Division Journal Adjustment (CR) of CP-41	=	i)                    Inter Division Journal adjustment credit amount of CP-110 ii)                  Journal adjustment amount (credit) of CP-131
4(iii)C	Inter Division Un-identified cash adjustment of CP-41	=	i)                    Inter division un-identified cash of CP-110 ii)                  Total amount appearing in CP-132
4(iii)D	I.O.T cash of CP-41	=	i)                    IOT cash appearing in CP-110 ii)                  Amount in CP-135 + Amount in Special CP-135 (GST Subsidy) iii)                Total IOT posted in all main dates of CP-139 transaction type “7” + Payment posted as GST Subsidy – Total IOT amount reversed in all main dates of CP-139 transaction type “8”
4(iii)E	W/E IOT amount of CP-41	=	i)                    W/E IOT amount appearing in CP-110 ii)                  Total payment appearing in CP-91A
4(iii)F	Tube well IOT against ED of CP-41	=	i)                    Tube well IOT against ED amount of CP-110 ii)                  Total amount appearing in scarp tube well list.
4(iv)A	Within Division journal adjustment (credit) of CP-41	=	i)                    Journal adjustment credit amount in CP-110 – Inter Division Journal adjustment (credit) amount in CP-110 ii)                  Credit amount in CP-130
4(iv)B	Within Division un-identified cash adjustment of CP-41	=	Un-identified cash of CP-110 –              Inter division un-identified cash            of CP-110
4(v)	Bad debts written off amount of CP-41	=	i)                    Written off amount appearing in CP-110 ii)                  Total written off amount posted in all main dates of CP-139 transaction type “6”
6	Inter Division transfer-in amount of CP-41 at division level	=	Amount transfer-in of CP-110 at division level
7(i)	Inter Division Jouranl adjustment (debit) of CP-41	=	i)                    Inter Division Jouranl adjustment (debit amount) of CP-110 ii)                  Journal adjustment amount (debit) of CP-131
7(ii)	Inter Division un-identified issued of CP-41	=	i)                    Inter Division un-identified cash of CP-110 ii)                  Total amount appearing in CP-132
7(iii)A	Within division Journal adjustment (debit) of CP-41	=	i)                    Journal adjustment (debit amount) in CP-110 – Inter Division Journal adjustment (debit amount) in CP-110 ii)                  Debit amount in CP-130
7(iii)B	Within division Un-identified cash adjustment of CP-41	=	Un-identified cash of CP-110 – Inter division Un-identified cash of CP-110
8	Un-identified cash deletion of CP-41		Total amount of un-identified cash deleted in all main dates of CP-139 transaction type “2”
9	Inter Division transfer-out amount of CP-41 at division level	=	Amount transfer-out of CP-110 at division level

Note:   Inter Divisional transfer-in and transfer-out amount of CP-41 must be compared to the transfer-in and transfer-out amount of CP-110 at Divisional level. (CP-154)

10        Balance at the end of the month is calculated as:-

            Balance           =          1 + 2 – 4 + 6 + 7 + 8 - 9

11        Actual balance of CP-110                   =          Closing balance of CP-110 – progressive

un-identified amount at the end of the month.

12        This is the difference of amount at serial number 10 and 11 i.e. the difference of CP-41 balances with physical balances of CP-110.

13        Subsidies amount in CP-41     =          Agency total amount of CP-110

            In normal circumstances there should be no difference in item No.10 and 11.  However, in case there is some difference as shown in item No.12, the same amount should be appearing in the difference column in CP-110.  This difference may arise due to either or all of the following reasons:-

                        -           Operational problem

                        -           Programming problem

                        -           Out of procedure operation

            In order to locate this difference same techniques should be adopted as in CP-110 difference.

            Apart from all routine checks as already specified, Manager (MIS) will have to be very vigilant in sorting out the difference appearing in item 12 of section “A”. CP-41 is one of the most sensitive management report presented to the Authority. It is absolutely essential that if any difference appears in item 12, it must be personally investigated by the Manager (MIS).

            Although un-identified cash balance and adjustments are included in the items as mentioned above, the detail of information about un-identified cash is listed at the end of section A to facilitate the Assistant Manager’s (C.S) Office in reconciliation.  These are checked in the following manner:-

-	Progressive un-identified at the start of the month	=	i)                    Opening balance of CP-107 of first week. ii)                  Progressive un-identified at the end of the month of “last month CP-41”
-	New un-identified during the month	=	i)                    Un-identified amount appearing in CP-108 ii)                  Total un-identified amount appearing in the CP-107 of all weeks.
-	Un-identified adjusted during the month	=	i)                    Total amount posted in all main dates of CP-139 transaction type “1” ii)                  Total identified amount as appearing in CP-107 of all weeks
-	Un-identified adjusted during the month with “D”	=	Total amount posted in all main dates of CP-139 transaction type “2”
-	Progressive un-identified at the end of month	=	i)                    Closing balance of CP-107 of last week of the month. ii)                  Progressive un-identified at the start of the month + new un-identified during the month – un-identified adjusted during the month - un-identified deletions.
-	Federal Govt. Liabilities + Provincial Govt. Liabilities + Prime Minister Subsidy of CP-41 List	=	Agency total amount appearing in the “other” column of CP-110 List.
-	GST Subsidy of CP-41 List	=	Agency total amount appearing in the “GST” column of CP-110 List

SECTION “B” ANALYSIS OF ENERGY BILLED:-

This section reflects the tariff wise analysis of energy billed as appearing in CP-95.  Tariff wise unit rate charged is also calculated.

-           No. of consumer in CP-41      =          No. of consumer on CP-95 & CP-110

-           Units sold in CP-41                =          Net units billed on CP-95 (balance page)

-           Variable charges of CP-41      =          Variable charges + season charges – Round

factor of CP-95 (balance page)

-           Fix charges, LPF penalty        =          Fix charges, LPF penalty and ED of CP-95

            and ED of CP-41                                (balance page)

SECTION “C” ANALYSIS OF OTHER CHARGES:-

This section reflects the other charges as appearing in CP-95

-           Meter rent of CP-41                            =          Meter rent of CP-95 (balance page)

-           Public Lighting + Service                   =          Service rent of CP-95 (balance page)

            Rental of CP-41

-           Surcharge Levied, Income Tax           =          Surcharge Levied, Income Tax, GST,

            GST, PTV Fee & NJSUR of                          PTV Fee & NJ Surcharge of CP-95

            CP-41                                                              (balance page)

-           GST Subsidy amount in section C      =          Current GST Subsidy batch 01 to 21, 26

of  CP-41                                                        &27 (Assessment Register) + GST Subsidy adjusted through CP-88 S

-           Total of secton:B and Section:C should be equal to the total billing amount as appearing in section:A of CP-41

Note:   The contents of Section “B” and “C” are not same in CP-41 list & CP-41-NEW list, but total of section “B” and “C” is always equal to the total billing amount as appearing in section:A of CP-41.

SECTION “D” ANALYSIS OF FREE ELECTRICITY:-

This section reflects the analysis of WAPDA Employees and free electricity units& amount credited to the employees.  The information in this section must be reconciled with the CP-91A report.

SECTION “E” SECURITY DEPOSITS:-

This section reflects the security deposits information as provided by the Assistant Manager’s (C.S) Office in CP-152 every month.

-	Opening balance of Security deposits of Cp-41	=	Closing balance of security deposits on last month CP-41
-	New deposit received during the month as per CP-41	=	Security received through cash + Security received through I.O.T as per proof list of CP-152
-	Security deposit adjusted and refunded of CP-41	=	Security deposit adjusted and refunded as per proof list of CP-152
-	Balance at the end of the month	=	Balance at the start of the month + new deposits received – deposit adjusted – deposit refunded.

SECTION “F” ABSTRACT OF CASH COLLECTION:-

This section reflects the abstract of cash collection in two accounts known as billing cash collection and demand notices cash collection.

BILLING CASH COLLECTION:-

-	Balance at the start of the month of CP-41	=	i)                    Balance at the end of the month of last month CP-41 ii)                  Balance at the start of the month of CP-104
-	Consumer billing collection + RCO fee + installment (RCO) + Installment (cost of meter) of CP-41	=	Total collection of CP-104
-	Remittance of CP-41	=	Net remittance appearing in CP-104
-	Balance at the end of the month of CP-41	=	Balance at the start of the month + consumer billing collection + RCO fee + Installment (RCO) + Installment (cost of meter) - remittances

DEMAND NOTICE CASH COLLECTION:-

-	Balance at the start of the month of CP-41	=	Balance at the end of the month of “CP-41 of last month “.
-	Service connection cost, security deposits and RCO fee of CP-41	=	Service cost, security deposit through cash and RCO fee as per proof list of CP-152
-	Remittance of CP-41	=	Remittance of cost received as per proof list of CP-152
-	Balance at the end of the month of CP-41	=	Balance at the start of the month + Service cost + Security deposits + RCO fee – remittance.

SECTION “G” BREAKUP OF BALANCES CATEGORY WISE:-

This section reflects the abstract of Opening balance, Assessment, Surcharge levied, Realization, Closing Balance, Spillover and Net arrear for different category of Government consumers as well as private consumers.

-                      All components of each category of Government departments as well as total governments must be reconciled with the Assessment and Realization report.

-                      Opening balance of CP-41 must be equal to the closing balance of “CP-41 of previous month”.

-                      Opening progressive un-identified must be equal to the closing progressive un-identified of “CP-41 of previous month”.

-                      Assessment, closing balance, progressive un-identified of CP-41 must be equal to the assessment, receivable and progressive un-identified of CP-120A report.

-                      Payments, written off and surcharge levied amount of CP-41 must be reconciled with CP-110 report.

-                      Net arrear of CP-41 must be equal to the net arrear of CP-110 after subtracting the progressive un-identified amount.

 

PTV FEE MONTHLY PROCEDURE:-

            Television License Fee has been collected from Residential and Commercial Consumers through electricity bills since July, 2004. At the end of every month a PTV procedure is to be executed. As a result a PTV file is created from month-end General & Industrial Master files. At the same time a statistical report is also generated.

            Following are the main steps of Monthly PTV Procedure.

-                      Creation of Sequential PTV file.

-                      Conversion of Sequential PTV file to Indexed PTV file.

-                      Payment Posting on PTV file.

-                      Statistical Listing.

CREATION OF SEQUENTIAL PTV FILE:-

            In this step, a Sequential PTV file is generated from month-end General and Industrial Master Files. Reference Number, Tariff Code, Name & Address, Old Reference Number, Standard Classification Code, Rural/Urban Code, Govt. Code, Number of TV, Current Due Date, Consumption, Opening Balance of PTV Fee, Current Assessment of PTV Fee, Closing balance of PTV Fee, PTV Fee deferred, PTV Fee adjusted and Disconnection Status are retrieved in this Sequential PTV File.

CONVERSION OF SEQUENTIAL PTV FILE TO INDEXED PTV FILE:-  

            The Sequential PTV File generated in the above step is converted into indexed PTV File in this step.

PAYMENT POSTING ON PTV FILE:-

            In this step, payment received against PTV License Fee is posted on newly created Indexed PTV file by using monthly PAYM-FILE-MMCCYY.srt. A PTV-PAY-POST list is also generated in this step. In this file total number of records and total payment posted against PTV Fee is reflected. The amount reflected in this list must be equal to the payment reflected in PTV column of CP-110 or CP-41 list.

STATISTICAL LISTING:-

In this step, a division-wise statistical summary list is printed. In this list PTV Fee Amount billed and adjusted, Payments, Receivable and Spillover against PTV Fee are reflected. Each component is to be verified from CP-95, CP-110 or CP-41 reports of relevant month.

SPECIAL DEFAULTER BILL PROCEDURE (SPLDEF):-

The Authority has provided an incentive package for defaulters having defaulter age five years (60 months) and above to motivate them for payment. For this purpose 50% rebated bills are issued to such defaulters after every six months. 50% of arrear is shown as due amount in these bills. At the same time a special bill file named as “SPLDEF” is also created for monitoring of payment made by such consumers. At the end of every month “SPLDEF” file is got re-numbered from CH file of relevant month. Payments and Adjustments are also posted on this “SPLDEF” file. Following lists are also printed at the same time:-

-                      SPLDEF-REF-LIST-MMCCYY.dat

-                      SPLDEF-STAT-LIST-MMCCYY.dat

SPLDEF-REF-LIST-MMCCYY.dat is printed reference number wise. Actual Balance Amount, Rebate Amount, Rebated Bill Amount, Payment (i-e Full, Part or Exception Cases) and Closing Balance (i-e Actual and Rebated) against each consumer are printed in this list. Remarks (i-e Full or Part Payment) are also printed. The closing balances of all the consumers who have paid 50% rebated bill as per SPLDEF-REF-LIST-MMCCYY.dat is required to be written off through CP-139 Transaction Type “6”.

 

In the SPLDEF-STAT-LIST-MMCCYY.dat list, abstract of above-mentioned information is printed sub division wise.

 

Total number of consumers and actual bill amount must be verified from the list initially created at the time of freezing the arrear file.  

 

MONOTORING OF ARREARS AGAINST FROZEN FILE:-

 

            Frozen files named as “CURPVT120-REG-MMCCYY.dat” may be created from arrear file of any month at any time at the desire of Authority. In this file arrears against running defaulters (Private and Govt.) are freezed at the level of frozen month as desired by the authority. After being freezed, the arrear amount is to be monitored every month. For this purpose frozen file is renumbered from “TRANSFER-INOUT-CCYYMM.dat” of relevant month. Then the balances are posted on frozen file from month-end General as well as Industrial Master File. The statistical lists are processed in different ways and submitted to the Authority for monitoring purposes. The arrear status for the month for which the arrears are freezed is required to be verified from “S-CP120A-LIST-MMCCYY.dat” of relevant month.

            Closing balance must be verified as per following formulae.

Closing Balance                 =               Arrear Freezed – Payment + or – Bill Adjustment

CHANGE OF REFERENCE STEPS

After successful completion of month end reports, backup of all month end file and master file is performed on cartridge and retained in the Computer Centre as a reserve.  After completion of backup, change of reference steps are processed.  These steps are listed below:-

-           General transactions posted at month end.

-           Industrial transactions posted at month end.

-           Deletion of Miscellaneous transactions from the main file.

-           CP-116 processing.

-           Reconnection posting of batch No.26.

-           Posting of CP-142

-           Monthly WAPDA Employee updating.

-           Monthly WAPDA Employee EPF Level Posting Steps.

GENERAL TRANSACTIONS POSTED AT THE MONTH END:-

In this step transactions such as change of references, tariff codes, ED codes, Rural / urban codes and Government department codes which are kept pending at the time of posting of CP-136, are posted on Master File after the completion of billing cycle and before the start of next billing cycle.  As a result of this processing change of reference list is printed and transfer in-out file is generated which is required to be used in the monthly steps of next billing month.  Change of reference list is checked in the following way:-

-                      Check the billing month in the report (i-e. the month for which billing is to be started”.

-                      Check the random cases of all types of month end transactions from the source data.

-                      Remarks column should be observed in case of rejection.

-                      Region / Circle codes of new reference numbers must be valid.

INDUSTRIAL TRANSACTIONS POSTED AT MONTH END:-

In this step MDI transactions, which are kept pending at the time of posting of CP-137, are posted on Industrial Master File.  Processing and checking criteria is same as discussed in the above step.

DELETION OF MISCELLANEOUS TRANSACTIONS FROM THE MAIN FILE:-

In this step General & Industrial transactions posted in step “1” and “2” are deleted from the main file.  Ending month is given as reply in the processing of this step.  Sub division wise statistics are printed as a result.

            CP-116 PROCESSING:-

Security adjustment records posted in all main dates of CP-139 transaction type “4” are accumulated in a file which is used to process CP-116 before the start of new billing cycle.  This report reflects the detailed information of each posted record.  The new reference numbers in batch No.26 are also listed. In Batch number 26, new reference numbers are to be allotted by the computer automatically in seven digits. It is the next number falling in the serial of sub division. The check digit is calculated as per formulae.

 CP-116 list also gives the detail of security amount on Master File, Security amount adjusted and closing balance.  These reference numbers are also added in the transfer in-out file generated in change of reference step.

            RECONNECTION BATCH NUMBER 26:-

All the reference numbers, which are reconnected from batch No. 26 are also processed before the start of new billing cycle.  CP-138 of all reference numbers is entered in the single main date, which is got listed and edited as per normal procedure.  At the time of posting all records relating to General batches are reconnected in their respective batches while rec-status “D” is added against the reference No. of batch 26.  A separate transfer in-out file is generated in this step and is to be used in the monthly steps of next month.  As for as reconnection of MDI consumer is concerned, reconnection is affected in batch No.26 and later on these consumers are transferred to Industrial batch through CP-142.

Note:   Reconnection of consumers existing in batch number 26 is allowed at the start of billing cycle only.

            CP-142 PROCESSING:-

All the account numbers, which are required to be transferred from General batches to Industrial batch and vice versa, are processed in the single main data of CP-142.   CP-142 is got entered, listed and edited as per normal procedure.  The posting of CP-142 is requested at the end of billing cycle and before the start of new billing cycle.  A separate transfer-in-out file is generated in this step and is required to be used in the monthly steps of next month.

            WAPDA EMPLOYEE MONTHLY UPDATING:-

In this step deletions of free electricity supply facility of WAPDA Employees and change of reference numbers regarding free electricity facility as a result of shifting of free electricity facility from one place to another, which are kept pending at the time of posting of CP-93, are affected.  Ending month is given as reply in the processing of this step.

Note:   WAPDA employee’s balance units are required to be updated at the start of billing cycle in the month of July according to the maximum free units allowed to each employee in a year as per basic pay scale.

            WAPDA EMPLOYEE LEVEL POSTING STEPS:-

As per procedure, A WAPDA Employee can avail free electricity facility up to the prescribed units limit but only at one place anywhere in Pakistan. This means free supply facility is not allowed more than one place at a time. Some dishonest employees try to avail this facility more than one place. In order to control the misuse of this facility, free supply is controlled through EPF/ GPF Numbers. At the start of billing cycle, following WAPDA Employee Level Posting steps required to be executed.

W/E COMPLETE LIST & PRE-ENTER CREATION:-

In this step a pre-entry file is created from General Master File and EPF File. All the consumers whose free electricity facility is added first time either by addition or by change of reference number through CP-93 and W/E flag is zero, are retrieved. At the same time a list named as “WE-COMPLETE LIST” is also generated. This list reflects the EPF number, complete reference number (i-e Batch Number, Sub Division Code, Account Number and Check Digit), W/E flag pre-printed as zero, name of WAPDA employee on W/E file and name of WAPDA employee on EPF file. Names on both files are compared with each other. If the names on both files are same W/E flag is required to be updated as “1” and if these are differing W/E flag is required to be updated as “2” which means the stoppage of free electricity facility.

            SORTING OF PRE-ENTRY FILE:-

In this step pre-enter file created in above step is sorted in the order of batch number at the first stage and then in the order of sub division in each batch.

           

ENTRY/ UP-DATING:-

In this step W/E flags are being updated as “1” or “2” after reconciliation as discussed in first step through manual entry.

           

            PROOF LIST:-

In this step proof list is obtained after entry. This proof list is required to be checked from the complete list where the up-dated W/E flags are marked. Errors/ Correction (if any), are got corrected.

           

            POSTING ON MASTER FILE:-

In this step pre-entry file is posted on Master File. W/E flags of all the consumers existing as zero are up-dated as “1” and “2” during this posting

DUPLICATE FREE SUPPLY LISTING:-

In this step all the consumers availing free electricity facilities at two places in a Circle or in a Region or throughout at WAPDA level are retrieved. The files retrieved at circle level are posted on Master File. During posting W/E flag is up-dated as “3”. The files retrieved at regional level (if any), is posted on Master File. During posting W/E flag is up-dated as “4”. At WAPDA level the duplicate free supply consumer ‘s file, called as “ALL-DUP” file, is created at WCC (HQ), Lahore. Then this file is sent to all regional computer centers from where these files are sent to each circle for posting. At circle level these files are posted on Master File. During posting W/E flag is up-dated as “5”.

CP-22 LINE LOSSES REPORTS

            The electricity, generated in Power Houses, is distributed among the consumers via grid stations through 11 KV Feeders.  The total electricity generated in Power Houses is not 100% assessed in the billing.  Some losses may occur due to the following reasons:-

          TECHNICAL LOSSES:-

           

These are the losses, which may occur due to continuous sparking on sub-standard lines.  This is merely because of obsolete transmission system.

          ADMINISTRATIVE LOSSES:-

           

Some dishonest consumers involve in the theft of electricity i.e. physically the electricity is consumed but not taken into account for the purpose of billing.  These losses are called as administrative losses.

            A procedure has been introduced for accumulation of such losses. Line losses reports called as CP-22 reports are prepared in the computer centres. These reports reflect monthly/progressive number of units received, billed and lost in respect of each feeder. Percentage losses are calculated on the basis of units received at feeder, sub division, division, circle and company level. 

UNITS RECEIVED:-

These are the units sent out by the grid stations for the purpose of distribution among the consumers.  For this purpose meters are installed against each 11 KV feeder at the grid stations.  The reading is recorded by the SSO / in-charge of the grid station on the last date of the month exactly at 24:00.  Units received are the difference of present reading and the reading recorded in the previous month after proper application of multiplying factor. 

UNITS BILLED:-

The units, which are accounted for the purpose of billing in one billing cycle, are called as units billed.  These are the units actually sold to the consumers and are taken from the monthly billing statements at the end of each billing cycle.

UNITS LOST:-

            This is the difference of units received from grid stations and units billed in that billing cycle in respect of each feeder.  These are the units, which are actually lost during transmission due to technical / administrative reasons.

The reading of each feeder of the grid is recorded at the grid stations and is supplied to the computer centre through following inputs:-

            CP-22 B                      11 KV Feeder wise units sent out from Grid Stations.

            CP-22 C                      Grid station meter change/meter reading correction statement.

DISPATCH OF CP-22B PRE-ENTRY LIST:-

After processing the additions / changes received (i.e. allotment of new feeder or any change in feeder particulars) CP-22B pre-entry list is processed at least five or six days prior to the date of reading.  This list acts like blank meter reading list having feeder code, name of feeder, previous reading, meter range and multiplying factor pre-printed and keeping the present reading, units sent out, round completion code and meter status code column blank.  CP-22B pre-entry list is checked in the following manner before dispatch to S.S.&T. divisions:-

-           Check the billing month printed in the list as current billing month ended

-           Confirm that all the changes / additions have been effected successfully.

-           Verify the previous reading in few cases from the readings of CP-22B of previous month.

-           Check the printing quality of the list.

CP-22B pre-entry list is printed grid station wise.  This list is sorted according to the jurisdiction of S.S.&T. divisions.  The page numbers are recorded in the dispatch register and sent to concerned S.S.&T. division by mail.

RECORDING OF READINGS IN CP-22B PRE-ENTRY LIST:-

After receiving from computer centre the concerned S.S.&T. division handed over the CP-22B pre-entry list to the SSO/In-charges of grid stations.  They record present reading in the respective columns against each feeder on last day of the month at 24:00.  Units sent out are calculated after proper application of multiplying factor and entered in the relevant column.  Round completion code “C” is also entered in the round completion code column where the meter has completed its round.  In case, where the old meter replaced by new one, code “R” is entered in the meter status code column. Each page of CP-22 B pre-entry list is to be signed by the Deputy Manager, S.S.&T. division concerned.  Meter readings are recorded as per range of the meter upto maximum 13 digits keeping the right three digits as decimal points.  Units sent out are recorded upto maximum 13 digits and have no decimal point at all.

FILLING OF CP-22C GRID STATION METER CHANGE/METER READING CORRECTION STATEMENT:-

CP-22C Grid Station meter change / meter reading correction statement is filled in all the cases where old meter is being replaced by a new one.  Following procedure is adopted to fill in the CP-22C statement:-

-           Enter the billing month on the top of CP-22C as current billing month ended.

-           The name of grid station must also be entered on the top of the form.

-           Enter a valid feeder code existing in the feeder table as well as in CP-22 master file.

-           Name of the feeder is also entered.

-           Meter number of the new meter installed must be filled in the meter number column.

-           Two digits maximum range of the meter is required to be entered in the meter range column.  The range of the meter must be from “04” up to “10”.

-           Multiplying factor of new meter installed upto maximum “9” digits must be entered in the respective column.  The right three digits represent the decimal points.

-           Enter the reading at which the old meter is removed as final reading.  The reading must be entered upto maximum “13” digits keeping the last three digits as decimal points.

-           Enter the initial reading of new meter installed upto maximum “13” digits keeping the right side three digits as decimal points.

-           CP-22C statement must also to be signed by the Deputy Manager S.S. & T. division concerned.

RECEIPT OF CP-22B AND CP-22 C IN COMPUTER CENTRE:-

After recording the reading in CP-22B pre-entry list and after proper filling of CP-22C statement, these inputs are received in the Computer Centre upto 3^rd day of each month.  Following checks are performed in computer centre while receiving the CP-22 inputs:-

-           Check the month end printed in the list as the current billing month ended.

-           The signatures of concerned Deputy Manager S.S.&T. division must be available along with stamp in case of 66 KV/132 KV grid stations on each page of CP-22B Pre-entry list.  In case of 220 KV grids these pages are to be signed by the Senior Engineer.

-           The writing must be legible and there should be no cutting / over writing in the present reading and units sent out recorded.  If due to some reason, cutting / overwriting is accepted, it must be signed by the Deputy Manager S.S.& T. division, Senior Engineer or any other official authorized by them.

-           The number of pages in respect of each S.S.&T. division must be checked as recorded in the dispatch register at the time of initial dispatching of CP-22 B pre-entry list.  It must be ensured that no page of CP-22 B pre-entry list is missing.

-           Present reading and units sent out as recorded in the CP-22 B pre-entry list must be verified in respect of each feeder in the following manner:-

Units sent out  =  (Present reading – Previous reading) x multiplying factor.

In case of any discrepancy matter must be consulted with the official of S.S.&T. division concerned.

-           It must be ensured that readings are recorded with three decimal points and are within the limits of maximum “13” digits according to the meter range.

-           It must be ensured that recorded readings are not greater then their respective ranges in any case.

-           The present reading recorded must always be greater than or equal to the previous reading except in case of round completion or replacement.

-           The present reading should not be left blank in any case.

-           The units sent out must always be recorded within the range of maximum “13” digits.

-           The total of units sent out in respect of all the feeders of a grid Station is entered at the bottom of the page as page total.

-           Calculation of units sent out must be verified in case of round completion code “C”.

-           It must be ensured that complete information in CP-22C statement is properly recorded in all the cases where meter status code “R” is entered.

-           Check the feeder codes entered in the CP-22C statement.  These feeder codes must be valid existing in feeder table as well as present on CP-22 master file.  It must also be ensured that status code “R” is entered in CP-22B pre-entry list against the feeder codes entered in CP-22 C statement.

-           The range of new meter recorded in CP-22C statement must be within the range of “04 to 10”.

-           The multiplying factor of the new meter recorded in CP-22C statement must be upto the maximum “9” digit with “3” decimal points.

-           The final reading of meter removed in CP-22C must be greater than or equal to the previous reading.  It must be recorded upto maximum “13” digits with 3 decimal points.

-           The initial reading of new meter recorded in CP-22C must be less than or equal to the present reading recorded in CP-22B pre-entry list.  It must be recorded upto maximum “13” digits with 3 decimal points.

-           The units sent out in case of meter replacement must be verified in the following manner:-

A “Units sent out of removed meter” =  (Final reading of old meter – Previous

    reading) X Multiplying factor of old

    meter.

B “Units sent out of installed meter” =  (Present reading of new meter – Initial

    reading of new meter) X Multiplying

    factor of new meter.

Total units sent out by the feeder        =         A + B

When CP-22B and CP-22C is received and checked 100% in respect of all S.S.&T. divisions. CP-22 B is arranged in the order of page number.  Then complete CP-22B pre-entry list along with CP-22 C of all divisions is sent to data entry section for entry purposes.  When it is intimated by the Data Entry Supervisor, that entry of CP-22 B and CP-22 C is completed, proof lists are requested in the machine room.

NOTE:-          For each entry of CP-22 C, the code “R” must be entered against the relevant feeder during the entry of CP-22 B other wise the record will not be created in CP-22 C entry file.

 

CP-22 C PROOF LIST CHECKING:-

After receiving the proof list of CP-22C “Grid Station meter change / meter reading correction statement” from the machine room, it is required to be got edited 100 % from the source data. Complete information regarding the “replaced meter” is to be checked.  Billing month printed in the list must also be checked.  Data entry errors must be marked in red ink.  The following types of error messages may appear in the proof list.

           

ERROR CODE	MESSAGE TEXT	ACTION REQUIRED
01	Feeder code not available in feeder table.	It may be due to the wrong entry of feeder code or replacement code “R” is not entered in CP-22B pre-entry list against the respective feeder code.  The feeder code may be got corrected in CP-22C after consulting from source data or enter the replacement code “R” against the relevant feeder code.
02	Previous (Final) reading must be greater than zero.	Correct the reading as per source data.  Previous (final) reading in CP-22C must be greater than zero as well as pervious reading in CP-22B
03	Multiplying factor should not be less than “1.000”.	Correct the multiplying factor of new meter installed in CP-22C after consulting the source data.  However, multiplying factor of digital meter having range as “8” is acceptable less than “1.000” as “0.500”
16	CP-22C record must be given if meter status code is one of “R”, “U” and “N”.	Status code “U” and “N” are not in use.  If meter status code “R” is given, CP-22C record must be added after consulting from source data.
17	Non of the fields in CP-22C is left blank when meter status code is “R”.	If the meter status code is “R”, all columns of CP-22C i.-e. meter number, range, multiplying factor, final reading and initial reading must be filled.
22	Adjusted units incorrect according to new reading.	Not in use.

            After marking all the errors / corrections in CP-22C proof list and after making additions of all missing entries, proof list is sent to data entry section for correction purpose.  When it is intimated that corrections / additions are got entered, a fresh proof list is again requested.  This process is repeated again and again till the 100% correctness is ensured.  When it is ensured that CP-22C is error free and no error message is appearing in the final proof list, it is retained as office record.

CP-22B PRE-ENTRY PROOF LIST CHECKING:-

After receiving the proof list of CP-22B from the machine room, 100% checking of present reading and units sent out from the source data is required.  The billing month printed in the list is also checked being the current billing month ended.  It must be checked that entries are available in the proof list for all the new feeder codes allotted. Round completion code “C” is required to be checked where the meter has completed its round.  Units sent out in such cases must also be checked.  Meter status code “R” is also checked against the feeders reflecting in CP-22C proof list.  Units sent out in replacement cases must also be got checked from the source data of CP-22B.  Data entry errors must be marked in red ink.  Following errors messages may appear in the proof list and are required to be removed.

           

01	Feeder code not available in feeder table.	Add the feeder code in the feeder table if it is allotted first time, otherwise the record must be got deleted from CP-22B proof list.
02	Previous reading must be greater than zero.	If a new record is added in CP-22 B proof list, previous reading must be greater than zero. Correction required after consultation from source data.
03	Multiplying factor should not be less than “1.000”.	If a new record is added, multiplying factor should not be less than 1.000.  However, in case of digital meter. 0.500 MF is also acceptable.  Correction required after consultation from source data.
04	Previous reading should not be greater than final reading.	Check the final (present) reading from the source data and reading must be got corrected in CP-22B proof list.
05	Present reading must be equal to the previous reading if meter status code is “D”.	Meter status code “D” is not in use
06	Units sent out / computed must be equal to the units given.	Check the present reading as well as units sent out from the source data and correction must be made accordingly if it is due to data entry error otherwise present reading must be entered as per source data of CP-22 B pre-entry list.
07	Round completion code must be either “C” or left blank.	Check the round completion code column. Enter “C” if the round is completed otherwise left blank.
08	Meter status code must be “R”, ”U”, ”N” or “D”.	Check the meter status code column.  Enter “R” in case of replacement of meter otherwise left blank as codes “U”, “N” and “D” are no more in use.
09	First Sub Division code cannot be left blank.	Check the column of first sub division and enter the relevant valid Sub division code of the feeder.
10	Sub division code should be available in sub division table.	Check the sub division code and correction must be made accordingly
11	% age of share should be equal to or less than 100.	If a feeder is shared by two sub divisions the sum of % ages of all sub divisions must be equal to 100.
12	% age of share not provided for the sub division.	If a feeder is shared by more than one sub division  % age share must be given for each sub division according to the share.
13	% age of share should be left blank for blank sub division.	If a feeder is not a sharing feeder, % age column should be left blank and computer will charge 100% to the relevant sub division.
14	% age of share should be greater than zero.	In case of sharing of feeder, % age share of each sub division must be greater than zero
15	Sum of all % ages should be equal to 100.	In case of sharing of feeder, sum of % ages of all sub divisions must be equal to 100.
16	Verified reading or not numeric for adjustment.	Adjustment of units is no more in use
17	Verified reading incorrect for adjusted units.	-do-
18	Adjusted units blank or not numeric.	-do-
19	Units sent out not numeric.	Check the units sent out from the source data and required to be entered in the respective column.
20	Units sent out incorrect after adjustment.	Adjustment of units is no more in use.

NOTE:-          In case of sharing feeder, Sharing sub division code & relevant % must be entered in CP-22 B entry file and principal sub division must not be updated in any case.

After removing all the error messages, CP-22B list is sent to data entry section for correction purposes.  When all the marked corrections and additions are entered, proof list of CP-22 B is again requested.  This process is repeated again and again upto 100 % correctness.  When it is ensured that CP-22 B proof list is error free and no error message is appearing, % ages of shares in respect of each sub division is properly entered in case of all sharing feeders and in case of creation of new sub division or bifurcation, the sub division codes are properly updated in feeder table as well as CP-22B entry file, final proof list of CP-22B is obtained and retained as office record. 

PROCESSING OF CP-22A AND CP-22 REPORTS:-

            When it is ensured that CP-22B and CP-22C are error free, feeder codes and sub division codes are got corrected in feeder table as well as in CP-22B entry file, and total files from all the circles are received and merged in the re-tot step, CP-22A list is requested in the machine room.

CP-22A FEEDER WISE LINE LOSSES ANALYSIS:-

This is an important report, which reflects line losses in respect of each feeder relating to a division.  This report provides load in KW, total number of consumers, monthly units received and billed, progressive units received and billed, monthly % age losses and progressive % age losses of all the feeders.  This report projects the feeder wise losses at each division.  At the end of each division, an abstract showing the sub division wise load, number of consumers, units received, units billed, units lost and % age losses is printed.  Totals are also printed at division, circle and company level.  Following checks are performed to ensure the accuracy of report:-

-           Check the month printed in the list as current billing month ended.

-           Verify the names of Sub Divisions, Divisions, Circles and Company from the tables.

-           Load in KW must be equal to the load printed in CP-95 (balance pages) of all the circles.

-           Units received must be equal to the units received as per OK proof list of CP-22B.

-           Units billed / sold must be equal to the sum of units billed as per CP-94, CP-95 (balance section) and CP-41 section “B” of all the circles.

-                      Units lost         =          units received  – units sold

-                      % age losses = units lost / units received x 100

-                      Progressive Units received     =          Progressive units received of previous month + Current month units received

-                      Progressive Units billed          =          Progressive units billed of previous month + Current month units billed

-                      Progressive Units lost             =          Progressive units received – Progressive units billed

-                      Progressive % age losses         =          Progressive units lost / progressive units

received x 100

-                      Total number of consumers must be equal to the sum of total consumers as per CP-95, CP-110 of all the circles.

-                      It is ensured that new feeders added (if any), are included in the CP-22A report. Progressive units received, billed and lost against new feeders must also be verified from source data.

-                      Check the % age of the units in case of sharing feeders.

            When CP-22A report is found satisfactory, it is presented to the Manager Commercial for confirmation.  After confirmation from the Manager Commercial, four copies of this report are sent to Assistant Managers (C.S) for onward submission to field offices.

Note:-  If any invalid feeder code is appearing in CP-22A report, the matter may be got resolved with the help of programming section.

                        Feeder code 666666 represents the batch “26”

                        Feeder code 888888 represents the un-identified feeder

                        Feeder code 999999 represents the WAPDA Employee

CP-22 LINE LOSSES, BILLING AND ARREAR ANALYSIS:-

After successful processing of CP-22A report and merging of payments of all the circles, CP-22 “Line Losses, Billing and Arrear Analysis report” is requested in the machine room.  This is an important report which reflects the monthly and progressive units received, billed, adjusted and lost as well as calendar month assessment, payments, spillover, and receivable in respect of each feeder.  Tariff wise break-up of receivables are also reflected.  This list is printed sub division wise.  Sub division / Division / Circle and Company totals of these information are also printed.  Unit rate is also calculated by dividing total assessment by net units billed.  Following checks are performed to ensure the accuracy of this report:-

-                      Check the billing month printed in the list as current billing month ended.

-                      Monthly units received, billed and lost must be equal to the CP-22A report.

-                      Progressive units received, billed and lost must also be compared with the CP-22A report

-                      Monthly and progressive % age losses must be equal to the monthly and progressive % age losses printed in the CP-22A report.

-                      Total units adjusted must be equal to the sum of units adjusted as per CP-95 (bill adjustment section) of all the circles.

-                      Progressive units adjusted       =         Progressive units adjusted of previous month + Current month units adjusted

-                      Average unit rate                    =          Assessment / Net units billed

-                      Total assessment must be equal to the sum of the assessments of all the circles as per CP-41 section “A”.

-                      Total payment must be equal to the total payment of MIS-RPT 1 & 3.

-           Spillover must be equal to the spillover amount as per MIS-RPT 1 & 3, CP-41 or CP-120A of the region.

-                      Total receivable amount must be equal to receivable amount as per MIS-RPT 1 & 3, CP-41 or CP-120A of the region.

-                      Total number of consumers must be equal to the sum of consumers of all the circles as per CP-95, CP-110 and CP-41 of the region.

-                      Total connected load in KW of CP-22 report must be equal to the sum of load of all the circles as per CP-95 (balance section).

When CP-22 report is found 100% correct, it is required to be dispatched to field offices through circle computer centers. 

NOTE.

i):         There must be no feeder in CP-22 reports with zero consumer, which  resulting 100 % losses. This may be due to the reason that new feeder is physically energized and consumers have been shifted to new feeder but their feeder codes are not updated on General & Industrial Master files. Necessary updation on billing Master Files is required before processing of CP-22 reports.

ii):        For line losses purpose July to June is considered as financial year.  Progressive information at any stage are considered as total from the month of July to date in each year.