RE-NUMBERING AND RE-ROUTIFICATION

RE-NUMBERING AND RE-ROUTIFICATION

Re-numbering/Re-routification becomes due at the time of bifurcation of a Sub Division or at any time at the desire of Authority. In this process new reference numbers based upon the feeder, transformer and easy walk order are allotted to all the consumers of a Sub Division. Assistant Manager Operation will arrange preparation of base map for the area of the Sub Division indicating the feeders, transformers, streets and bazaars etc and also the location of bank branches collecting the bills.

Re-numbering/ Re-routification work is completed as per schedule prepared by the Manager Commercial in conjunction with Manager MIS, Circle DCMs and Deputy Managers Operation.

SUPPLY OF PRE-PRINTED RE-NUMBERING LIST:-

Before start of re-numbering work all pending installed connections data (SCOs, MCOs, RCOs and EROs) will be immediately provided to the Computer Centres. Computer Center will arrange the immediate posting of above data. Then pre-printed re-numbering lists indicating the existing reference number (i-e Batch number Sub Division code, Account Number and Check Digit), tariff code, load, feeder code name and address of the consumers are got printed in duplicate along with the creation of pre-entry files in respect of all Sub Divisions. The columns for new reference numbers indicating New Batch Number, New Sub Division Code and New Account Number having seven digits are left blank for entry by field staff. After recording the number of pages in respect of each Sub Division in dispatch register, these list are sent to Assistant Manager’s (CS) office for onward dispatch to Sub Divisions.

ALLOTTMENT OF ACCOUNT NUMBERS BY SUB DIVISION:-

Meter reading supervisor will prepare re-numbering/ re-routification register CP-FORM-73 feeder wise and attend the office of the Assistant Manager (CS). He will carry out reconciliation of connections as per CP-FORM-73 with the consumers being billed by the computer in conjunction with the commercial superintendent. Meter reading supervisor will prepare the list of variances in duplicate and bring it to the notice of Assistant Manager (O) and Assistant Manager (CS). They will jointly investigate the variances and ensure corrective action before the start of re-numbering and re-routification by the Sub Divisional staff.

New reference numbers are allotted by Sub Divisions. Five digits are reserved for allotment of Account numbers along with two digits reserved for supplementary account numbers for such consumers who may get connection in between two consecutive Account Numbers already allotted. The serial number for allotment of account number will be 00001 to 99999 for each sub division irrespective of the feeders

Re-numbering and Re-routification must be carried out in easy walk order such that any person walking along a 11 KV feeder in a natural way may be able to locate the account number easily. The distribution system has to be laid down.  In case it is already laid down, it should be modified and re-aligned before re-routifications that two 11 KV feeders or LT feeders from same transformer or separate transformers may not exist in the way of each other during the allotment of Account Numbers. To make it clear, in walk order the consumer must be fed by the same feeder and same distribution transformer. This is necessary in order to account for the losses transformer wise and feeder wise.

After allotment of account number to all consumers of a Sub Division, new allotted account number is filled in the re-numbering lists in the columns left blank for entry of new reference numbers. Five digits account numbers are entered along with two right zeros in the columns reserved for supplementary account numbers. After completion, the re-numbering lists are supplied to Computer Centres through Assistant Manager (CS).

ENTRY OF RE-NUMBERING LISTS:-

At the time of receiving in Computer Centres, the number of pages of re-numbering lists in respect of each Sub Division must be verified from the pages as recorded at the time of initial dispatch. Then these lists are sent to Data Entry Section for entry of new reference numbers. New reference numbers are entered in the pre-entry files, created Sub Division Wise at the time of processing of re-numbering lists.

CHECKING OF RE-NUMBERING PROOF LISTS:-

After completion of entry, proof lists are requested in the machine room. Following error messages may appear in the lists which are required to be got cleared.

-           Batch Invalid

-           Sub Division Invalid

-           Account Number Invalid

-           Feeder Code Invalid

These proof lists are got edited/checked from the source re-numbering lists with the assistance of meter reading supervisors of all Sub Divisions. Errors/ omissions are marked in red ink. Then these proof lists are sent to Data Entry Section for correction purposes.

SUB DIVISION WISE EXCEPTION CREEATION/ ENTRY/ POSTING:-

When it is ensured that all the corrections are entered and proof lists are 100 % error free, Exception Creation & List (Sub Division Wise) step is executed. In this step exception files are created along with printing of exception lists. Following types of exceptions are created in these lists.

-           Not Found On Re-numbering File

-           Not Found On Master File

-           Duplicate Old Reference Number

-           Duplicate New Reference Number

It is very important step during the processing of re-numbering so these exceptions are required to be got cleared with the consultation of Assistant Managers Operation and Meter Reading Supervisors. These exceptions are entered on exception files. After entry of all the exceptions, proof lists are requested in the machine room. These proof lists are edited 100 % from the source. When it is ensured that exception lists are 100 % error free, exception files are posted on renumbering files for up-dation of re-numbering file. Then Exception Creation & List (Sub Division Wise) step is again repeated. This practice is required to be continued until the 100 % clearance of exceptions.

MERGING OF ALL RE-NUMBERING FILES & FINAL EXCEPTION CREATION:-

In this step re-numbering files of all Sub Divisions are merged in to a single re-numbering file. Then Exception Creation & List Step is executed on this merged re-numbering file. In this step total exception file is created along with printing of exception list. The similar messages may appear in the list and required to be got cleared with the help of field staff. The corrections are entered on exception file. The proof list is obtained and checked. When the list is error free the exception file is posted on re-numbering file. This practice is required to be continued until the 100 % clearance of exceptions.

CREATION OF CHECK DIGITS AGAINST NEW REFERENCE NUMBER:-

In this step Check Digits against new reference numbers are created in the re-numbering file. Now re-numbering file is ready to post

.

CRATION OF RE-NUMBERED MASTER FILE:-

In this step re-numbered new Master File is created. After creation of re-numbered master file, Indexation step is executed. In this step Sequential Re-numbered Master File is converted in to Indexed Master File. The following miscellaneous files are also required to be re-numbered after completion of re-numbering steps.

-           Bill History File

-           Government Balance File

-           Detection Bill File

-           Month End File

-           GSTNO file

-           RCO file

-           Residual File (at the time of bifurcation of Sub Division)

-           CP-110 Balance File (at the time of bifurcation of Sub Division)

-           CP-107 Balance File (at the time of creation of new Division)

-           CP-104 Balance File (at the time of creation of new Division)

-           CP-41 Balance File (at the time of creation of new Division)

Following Outputs lists are also generated at the time of re-numbering of Master File.

-                      Old vs New List

-                      New vs Old List

-                      Meter Reading List according to new reference numbers

When re-numbering steps are completed, billing program is required to be modified in order to print word “NEW” on the stub portion. New cash entry/ posting procedure required to be implemented to control the proper posting of payments to correct consumers. In cash entry program code “N” is included for entry of new reference numbers. All the cash programs (i-e Correction, Compare, Cp-100, Circle Wise Separation and Cash Posting) are modified accordingly.