BILLING SECTION
The
main function of the billing section is to prepare all computer inputs except
cash and CP-139 for entry and as well as processing by Machine Room. The input data received from the Liaison
section is distributed among the Data Coders by Supervisor. The allocation of data to different Data
Coders for checking and verification is done by an internal office order.
FLOW OF PRE-PRINTED METER READING
LIST FROM COMPUTER CENTRE TO A.M (OPERATION) THROUGH A.M (C.S) AND BACK TO
COMPUTER CENTRE:-
Pre-printed
batch wise meter reading lists (MR) are sent by Computer Centre to A.M (C.S)
for onward transmission to A.M (Operation) about seven days prior to the Meter
reading date of a batch. Before
dispatching the said list to A.M (C.S), number of pages of M.R of each division
is recorded in the register designed for this purpose. The meter reading staff enters the present
reading, units consumed and appropriate remarks such as “Defective, Round
Complete, Meter Replaced, O.K Meter, Reconnected, and disconnected” in remarks
column wherever required.
In all those cases where meters have
been replaced and against which “meter replaced” is also written in remarks,
the input form of Meter replacement (CP-138) should also be attached with the
meter reading list as supporting document.
Assistant Manager (Operation) will sign with stamp against the all
reference numbers which are declared defective first time or previous defective
meters declared as OK. He will also sign
and stamp all cuttings/over-writings on M.R List. In the computer centre, when the Meter
Reading lists are received back from the Assistant Manager’s (C.S) Office s, it
is first ensured that data is according to schedule. A register is designed to record Division wise
/ batch wise receipt of Meter Reading Lists.
When the data is OK in all respects, its entry is made in the register
with the date of receipt. Late receipts
are recorded in red ink whereas in time receipts are recorded in blue ink. The number of pages of Meter Reading list is
compared with the number of pages of Meter Reading list recorded at the time of
initial dispatch.
CODING OF METER READING LISTS IN
BILLING SECTION:-
Sub
division code, batch number, total number of pages, total numbers of entries,
Assistant Manager (C.S) memo No. & date are checked on CP-80 as a first
step. It is to be ensured that total count of the consumers at first page of
each subdivision must always be less than 21 otherwise it will automatically
assumed that a few starting pages of the sub division are missing. Similarly at
the last pages of each sub division, the “Sub Division Totals” are must. Then
the number of pages and entries written on CP-80 are confirmed with meter
reading list itself. It is ensured that
Meter Reading list pages are arranged in order according to their serial
numbers and no page is missing. It is
ensured that writing is legible and there is no cutting / overwriting on Meter
Reading lists. There must be the
signature and stamp of Assistant Manager (Operation) against new defective
cases and previous defective meters declared as OK. It is ensured that signature and stamp of
Assistant Manager (C.S) is available on first and last page of each sub
division. The consumption of all those
consumers where “meter replaced” is written and CP-138 of replacement is
attached, must be checked by adding the consumption of meter replaced and meter
installed.
In the cases where present reading
columns are left blank without any reason the reading as per previous must be
filled up.
Following codes must be entered in
the Meter status column in red ink as per remarks given in the remarks column.
Meter Replaced 2
Round complete of
Defective Meter 5
Defective Meter 6
Round complete 7
OK meter (incorrectly
declared defective) 8
After coding, the concerned Data
Coder will enter Sub Division Code, Batch No., Billing Month, Number of Pages
and Entries of Meter Reading list on a file cover. CP-80 and CP-138 of replacement cases are
detached from Meter Reading list. Meter
Reading List is placed in the relevant file cover of the sub division. Division
wise files are handed over to Data Control Supervisor for onward submission to
Data Entry Section.
Note:- In case of status code “7” the range of meter
should be considered to ensure the correct round completion and reading is
according to the range.
PROCESSING OF MISCELLANEOUS INPUT
DATA IN BILLING SECTION:-
All
the input data received on any working day is arranged in the order of Sub
division code and current date is allocated to the bundle of each input
form. This date is referred to as “Main
Date”. Hereafter this data is identified
and controlled through this main date upto the final step. Following types of miscellaneous inputs are
received in the Billing Section.
CP-136 Master Data Addition / Change Form.
CP-052 Bill Adjustment input form.
CP-136-D Detection for Direct Hooking cases.
CP-138 Meter Data change form.
CP-93 WAPDA Employee updating form.
CP-52 T TV Addition / Updation form.
GSTNO NTN & GST Number Addition /
Updation form.
The replacement data detached from
the Meter Reading list must be placed with the data of Reconnections and
Disconnections, So that a main date should be allocated to complete CP-138
input forms.
The input forms where multiple
transaction types are involved the data should be arranged transaction wise and
Sub Division wise. CP-80s are detached from the source data. After this arrangement, each input data should
be bundled with the help of tags. All
the pages of each input are numbered in red ink. Main Date and total number of pages are
written on the top page. The data is sent
to Data Entry Section through movement register. After intimation from the data entry
supervisor that data entry is complete, request for proof list is sent to the
Machine Room.
The proof lists are exactly like
input data. All records of the proof
list must be checked with the source data and corrections, wherever required,
must be marked in red ink. The missing
records (if any) must also be written on proof list so that their addition can
be made. All error messages should be
removed from the proof lists by marking corrections. Duplicate records should be encircled for
deletion purpose. Then the proof list should
be sent to Data entry section for correction.
After corrections the 2nd
proof list be obtained from Machine Room.
This practice must be repeated upto 100% correctness. When it is ensured that all corrections are
made and all records of source data is appearing in the proof list then a
request for finalization, posting and transfer to History for a main date is
sent to Machine Room. This practice is
done with all types of inputs. After successful posting of each input, the
posting lists are received from the Machine Room. These lists must be checked carefully to
ensure:-
- Printing
Quality
- Normal end
of job
- Sub division
/ Division codes, names
- No. of pages and copies of each posting report
- Statistics
on the last page must be tally with the O.K list, final and History page.
Normally,
two copies of each posting report are printed.
First copy is retained in the Computer Centre and 2nd copy is
sent to Liaison section for onward submission to field offices.
In
case of posting list of CP-136 (Master Data addition / change), three copies of
posting report are got printed. First
copy is kept in computer centre, second for Assistant Manager’ (C.S) concerned
and third for Sub-division.
DETAIL OF INPUT FORMS
MASTER DATA ADDITION / CHANGE FORM FOR
CONNECTION UPTO 20 KW
LOAD CP-136:-
This form is used for basic data
addition on Master File as well for any change, which is required in this
information at some later stage. Two
types of transactions are involved in this input:-
“1” For addition of new records
“2” For change in existing information
Following checks are implemented for
checking:-
-
Relevant transaction type must be ticked / encircled.
-
There must be a valid Batch No. Sub Division and
Account Number in seven digits.
-
For addition of new record check digit column must be
left blank. For change correct check
digit is required in this column.
-
Enter a two digits Tariff Code existing in the Tariff
Code Table as per nature of the connection in the Tariff Code column.
-
Application number must be written in seven
digits. First character is alphabetic.
(i.e. A, B, C …. Etc). For WAPDA
employees allowed free of cost & security connections, the first character
must be “W”.
-
Application date should be valid as DD-MM-CCYY
-
Security amount (Rounded in rupees) must be in
accordance with the tariff code, sanctioned load, rural/urban code and type of
meter i.e. single phase or three phase).
-
Security date and connection date should be valid as
DD-MM-CCYY. These dates must be in
accordance with the application date in the following way:-
Connection date > Security deposit date > Application
date.
-
Sanctioned load in KW should be entered with two
decimal point upto 20 KW.
-
Enter “R” for rural and “U” for urban connection
-
In Punjab, F/P code must be left blank
-
Enter “1” for seasonal connection and “0” for
non-seasonal connection as seasonal code.
-
A five digits Transformer code has been introduced to
each transformer indicating the capacity and serial number. First two digits indicate the capacity as
under:-
CODE Transformer Capacity in KV
01
10 KV
02
15 KV
03
25 KV
04
50 KV
05
75 KV
06
100 KV
07
150 KV
08
200 KV
09
400 KV
10
630 KV
11
Above 630 KV
Last three digits indicates the serial
number in odd numbers as 001, 003, 005 etc.
-
ED code must be “0” or “1” for private connection and
“5” or “6” for Govt. connections as under:-
Private connections exempted from ED coded as “0”
Private connections paying ED
coded as “1”
Govt. connections exempted
from ED coded as “5”
Govt. connections paying ED
coded as “6”
-
For Govt. connections having ED code “5” or “6” a valid
Govt. department code existing in Govt. department Table must be entered.
-
A five digits Standard Classification Code is
introduced to identify the nature of connection. Standard classification codes
must be entered according to the nature of connection. It is to be ensured that the entered code is
existing in the Standard Classification Code table.
-
There are some categories of Industrial and Commercial
consumers that are exempted from Withholding Tax as per Gazette Notification.
Income Tax Code, which is actually Income Tax Exemption Code is introduced for
such exemption and must be entered as:
-
“0” For no
exemption.
“1” For Income Tax exempted
and GST not exempted.
“2” For Income Tax not
exempted and GST exempted.
“3” For GST and Income Tax
both exempted.
“4” For Income Tax not
exempted and GST exempted for large Tax
Payers.
“5” For GST and Income Tax
both exempted for large Tax Payers.
-
Enter number of meters and number of A/Cs installed in
the premises. In case where the capital cost is required to be recovered
through installments, Number of total installments is to be entered in No. of
Acs column.
-
Enter Meter Rent, Service Rent in the respective column
in rupees with two decimal points. In case where the capital cost is to be
recovered through installments, the installment amount is to be entered in
Meter Rent Column without considering decimal position.
-
Enter National I.D Card number of the applicant in the
respective column.
-
Name, Father/Husband name, address 1 and address 2
should be filled in capital letters and with in the limits of 30 columns each.
-
Enter set number as per number of Meter set installed
in the premises as “1”or “2”or “3” or “4”.
-
Meter I.D is used to identify the type of meter as under:-
KWH Meter as “1”
KVARH Meter as “2”
MDI Meter as “3”
-
Enter proper feeder code in six digits. The feeder code must be available in the
Feeder Table under the same subdivision.
-
Enter 10 digits numeric Meter Number.
-
Location code must be “O” for outside, “I” for inside
and “P” for pole.
-
Manufacturing code must be according to the make
(manufacturing company) and within the limits of “01” to “33”.
-
Enter six digits meter code indicating the function,
base, volt, phase and wire of the meter. First two digits indicate the function
of meter and last four digits indicate the base, volt, phase and wire of meter.
-
Multiplying Factor of meter is entered with two decimal
points.
-
Enter the maximum range of meter from 4 to 9 in the
range column.
-
Enter reading of the meter at the time of installation
as initial reading.
-
If number of sets installed at the premises is grater
than one, Meter information (i-e meter number, location code, manufacturing
code, meter code, multiplying factor, range and initial reading) is required to
be entered for each set.
-
If transaction
type “2” is ticked / encircled i.e. the transaction is for change. That column must be filled-up only where the
change is required.
-
For change of reference cases, a valid batch number
sub-division code and account number in seven digits must be entered as new
reference. Check digit column must be left blank.
MASTER DATA ADDITION/CHANGE
(CP-136) FOR AGRICULTURAL CONSUMERS HAVING TOU TARIFF (47):-
The Authority has provided TOU (Time
Of Use) facility to the Agricultural Consumers for their tube well connections.
For this purpose a new tariff code “47” is introduced. Under this tariff a
simple TOU set having three KWH meters is installed at the premises. These
meters are called as “T1”, “T2” and “T3”. The energy consumed during the day is
recorded on these meters according to the following schedule timing.
Duration “T1” METER “T2” METER “T3”
METER
DEC
– FEB 05 PM to 09 PM. 09 PM to 05 AM. 05 AM to 05 PM.
MAR – MAY 06 PM to 10 PM. 10
PM to 06 AM. 06 AM to 06 PM.
JUN – AUG 07 PM to 11 PM. 11
PM to 07 AM. 07 AM to 07 PM.
SEP
– NOV 06 PM to 10 PM. 10 PM to 06 AM. 06 AM to 06 PM.
The
consumption recorded on “T2” meter is considered as Off-Peak consumption. The
consumer is billed as per normal “49” tariff however a rebate @ Rs. 0.75 per
unit is given to the consumer on Off-Peak consumption. The Fix Charges are
calculated on the basis of Sanctioned Load as per normal “49” tariff. Following
procedure is adopted for addition/change of TOU Agricultural Tube Well
Connections.
-
Tariff Code must be entered as “47”.
-
Enter total number of KWH meters as “3”.
-
In case of addition of new record the meter information
of all three meters i-e “T1”, “T2” and “T3” must be entered in the respective
columns. It must be ensured that basic information i-e feeder code, meter
number, location code, manufacturing code, meter code, multiplying factor and
meter range must always be same in respect of ”T1”, “T2” and “T3” meters.
However initial meter reading may differ in this respect. The filling procedure
of all other columns is same as in normal “49” tariff.
-
In case of change of tariff from “49” to “47”, the
tariff code must be entered as “47”. Total number of meters must be entered as
“3”. The meter information of “T2” and “T3” meters must be entered in their
respective columns. The meter information of “T1” meter is required to be
updated through CP-138 as MCO.
MASTER
DATA ADDITION (CP-136) FOR CONSUMERS ELECTRIFIED UNDER“KHUSH-HAL PAKISTAN
SCHEME”:-
Government
of Pakistan is showing keen interest in providing electricity facility for each
sector of general public. For this purpose a scheme named as “Khush-Hal
Pakistan Scheme” is initiated for the consumers having low-income level. Under
this scheme electricity connection is immediately installed at the premises
without recovering any material cost from the consumer. Later on this cost is
being received from the consumers in easy installments through electricity
bills. Following procedure is adopted to add such consumers on master file:-
- First
character of application number will be alphabetic as “I”, i-e application
number must be entered as “I------“.
- Total number
of installments for recovery of material cost will be entered in the “Number of
ACs” column.
- The
installment amount calculated as (Material cost/ Number of installments) will
be entered in meter rent column after rounding in rupees without considering
any decimal point.
The
remaining filling procedure of CP-136 is same as adopted for additions of
normal consumers.
RECOVERY
OF POLE RENT FROM “CABLE NET WORK” CONNECTIONS:-
Some
commercial consumers are operating “cable net work system”. WAPDA poles are
being used for this purpose. Pole rent is recovered from such consumer for use
of WAPDA poles. Following are the conditions for recovery of pole rent.
- The tariff
code of such consumers must be A-2 (I), i-e “04” (Commercial).
- Standard Classification Code must be
“3207”.
- Enter number
of poles in “Service Rent” column without considering the decimal position as
pole rent is calculated as “Number of polls X Rate per pole”.
BILL ADJUSTMENT INPUT FORM
(CP-052):-
This is the input form used to
adjust the bills of the consumers wrongly issued in subsequent months. Following checks are performed in checking:-
-
There must be a valid reference number consisting of
Batch, Sub division, Account number and check digit existing on master file.
-
A “four digits” Adjustment Note number must be entered
in the respective column. The first character of Adjustment Note Number column
is called as Card Type and must be entered as:-
“A” Where units and
amount both adjusted.
“B” For the adjustment of
amount only.
“C” Detection charged by
company or AEB.
“D” Detection charged by
General Manager.
“E” Detection
charged by Managing Director.
“F” Adjustment
charged by local audit party.
“G” Adjustment charged by
Director General WAPDA Audit.
“H” Extension of due
dates required
“R” Debit adjustment
charged against permanent disconnected consumers.
“W” For WAPDA Employees where
departmental adjustment involved.
The remaining three digits are reserved for actual adjustment
note number.
- A
valid Adjustment Date as DD-MM-CCYY should be entered in the respective
columns.
-
A valid billing month as MM-CCYY and due date as DD-MM-CCYY
is essential for adjustment of category “A”, “H” and “W”.
-
Extended due date as DD-MM-CCYY is must for category
“H”
-
Component wise amount as charged in the bill and
required to be charged as a result of correction of bill must be written in the
respective columns.
-
Component wise and total amount, which is the
difference of the amount as charged and to be charged must be written in the
amount adjusted columns with a sign of “+” or “-”.
-
“GST SUBSIDY” column
is required to be filled for adjustment of General Sales Tax amount of those
consumers to whom GST Subsidy is given as per schedule of tariff.
-
Enter the set number and I.D of the meter.
-
Enter present reading as charged and to be charged in
the respective columns if category is “A”.
Units adjusted being the difference of reading as charged and to be
charged must be entered in the adjusted units column with “+” or “-” sign. For category “C, D, E, F & G” only units
adjusted are required.
-
Units charged against which the bill is adjusted must
be written in the respective column for proper slabing.
-
Enter the number of months in the respective column
where the adjustment for more than one month is required for proper slabing.
-
For category “W”, enter the drawing and disbursing code
with right zero for departmental adjustment of WAPDA Employee. The Drawing
& Disbursing code must be a valid one existing in WAPDA Department Code
Table.
-
Component wise amount and units adjusted to the
department with “+” or “-” sign along with total adjusted amount must be
written in the respective columns in category “W”.
-
All the amounts are marked with two decimal points
except Income Tax and GST.
-
CP-052 is to be signed by the concerned Assistant
Manager (C.S) only. Any other person
cannot use his authority.
CP-136-D DETECTION BILL CHARGED
IN DIRECT HOOKING CASES:-
Some times detection bills are
required to be charged to those persons who are not regular consumers of
WAPDA. These persons are involved in
theft of energy by direct hooking from main line without any meter. This input form is used for addition of such
consumers. These consumers are added on
Master File just before the billing and a dummy reference number is allotted to
them. After issuance of detection bill
the status is automatically converted as P-DISC. Following checks are implemented for checking
this input form:-
-
There must be a valid Batch number and Sub-division.
-
First three digits of A/C Numbers are 888 and last four
digits indicate the serial number.
-
Check digit is to be created as per procedure and must
be left blank.
-
An adjustment note number, starting from U ---, must be
written on input form.
-
Enter the date of adjustment in the date column as
DD-MM-CCYY.
-
Enter a valid tariff code as per nature of the
connection.
-
Enter number of months where the adjustment for more
than one month is required.
-
Feeder code must be written in the respective
column. This should be a valid feeder
code existing in feeder code table and also belong to the same sub division.
-
Units charged and amount of bill must be written in the
respective column.
-
Enter NID Card number of the consumer.
-
Name, Father/Husband name, address line 1 and address
line 2 must be written in capital letters and also within the limits of 30
columns each.
METER DATA CHANGE FORM (CP-138):-
This input form is used for
incorporation of replacement, reconnection, temporary disconnection and
permanent disconnection of meters. Four
types of transaction are involved as under:-
- Replacement
- Reconnection
- Temporary
Disconnection
- Permanent
Disconnection
Relevant
transaction type must be ticked / encircled.
Following checks are involved in each transaction:-
REPLACEMENT:-
- There
must be a valid batch No., sub-division code, account number and check digit
existing on Master File.
-
Write MCO number, issue date, date of implementation of
MCO (execution date) in the respective columns. The dates must be written as
DD-MM-CCYY. It is ensured that:-
Issue Date < Execution date.
-
Enter Meter I.D in the type column as “1” for KWH
meter, “2” for KVARH meter and “3” for MDI meter.
-
Enter set number in the respective column.
-
Meter number, Final reading and advance units of meter
replaced must be written in the respective columns of meter removed. Correct advance units must be written as per
final reading.
-
Meter number, location code, manufacturing code, meter
code, multiplying factor with three decimal points, meter range and initial
reading of the new meter installed must be written in the respective column as
per procedure discussed in the checking instructions of CP-136.
RECONNECTION:-
-
There must be a valid batch No., Sub-division code,
account number and check digit existing on Master File.
-
Write RCO number, issue date, date of implementation of
RCO (execution date) in the respective columns. The dates must be written as
DD-MM-CCYY. It is ensured that:-
Issue date < execution date.
-
Enter total number of meters at the time of
disconnection in the column appearing under head “Total number of meters old”.
-
Enter total number of meters at the time of
reconnection in the column appearing under head “Total number of meters new”.
-
Enter meter I.D in the type column as “1” for KWH
meter, “2” for KVARH meter and “3” for MDI meter.
-
Enter set number in the respective column.
-
Enter complete installed meter information as discussed
in the instructions of replacement.
TEMPORARY
DISCONNECTION:-
-
There must be a valid batch No., Sub division code,
account number and check digit existing on master file.
-
Enter TDCO / PDCO number, issue date, date of
implementation of DCO (execution date) in the respective columns. These dates must be as DD-MM-CCYY. It is ensured that:-
Issue date < execution date.
-
Enter meter ID in the type column as “1” for KWH meter,
“2” for KVARH meter and “3” for MDI meter.
-
Enter set number in the respective column.
-
Meter number, final reading and advance units must be
written in the respective columns of removed meter. Correct advance units must be written as per
final reading.
Note:- Temporary
disconnection is allowed in case of seasonal connections only for seasonal
disconnection purposes.
PERMANENT
DISCONNECTION:-
-
There must be a valid batch No., Sub division code,
account number and check digit existing on master file.
-
Enter TDCO / PDCO number, issue date, date of
implementation of DCO (execution date) in the respective columns. These dates must be as DD-MM-CCYY. It is ensured that:-
Issue date <
execution date.
-
Enter meter ID in the type column as “1” for KWH meter,
“2” for KVARH meter and “3” for MDI meter.
-
Enter set number in the respective column.
-
Meter number, final reading and advance units must be
written in the respective columns of removed meter. Correct advance units must be written as per
final reading.
WAPDA EMPLOYEE UPDATING FORM
(CP-93):-
This is the input form used to
incorporate and control the free electricity supply facility to WAPDA Employees
of different cadres. Following checks
are implemented to perform proper checking:-
-
There must be a valid batch number, sub-division code,
account number and check digit existing on Master File.
-
The action code must be:-
§
“A” for addition of free supply on Master File.
§
“C” for any change required in existing
information.
§
“D” for deletion of free supply.
-
There must be a valid department code having 4 digits
and must be available in WAPDA Department Code Table.
-
Fill in name and designation of WAPDA Employee in
capital letters.
-
Enter the date on which the WAPDA Employee had started
his service in WAPDA. The date must be as DD-MM-CCYY
-
Enter the correct basic pay scale according to which
free units are allowed to him.
-
Enter a valid employee code as below:-
0
For normal employees.
1
For generation employees.
2
For widows.
5 For
retired power wing distribution.
6 For
retired power wing (T & G).
7
For retired power wing generation.
8
For water wing.
9
For common services.
-
Enter free units allowed per month according to the
table. Normally two tables are
used. First for normal and second for
generation employees. The tables are as under:-
NORMAL EMPLOYEES
BPS FREE
UNITS ALLOWED
05
to 10 150
units
11
to 15 200
units
16 300
units
17 450
units
18 600
units
19 880
units
20 1100
units
21 to 22 1300 units
GENERATION EMPLOYEES
BPS FREE UNITS ALLOWED
01 to 04 300 units
05
to 16 600
units
17 650
units
18 700
units
19 1000
units
20 1100
units
21 to 22 1300
units
Retired employees
and widows are allowed free units per month at the rate 0f 50 % of their
respective cadres.
-
Enter balance units remaining in the credit of an
employee for a year.
-
Enter seven digits EPF/GPF number for regular employees
in the respective column. For contract employees, 1st digit of this
number will be “2”, next two digits represent the circle code and last four
digits represent the serial number. For retired/widows 1st digit
will be “9” and remaining six digits represent the PPO Book number.
-
For change of free supply facility from one account
number to another account number, enter a valid new reference number consisting
of batch No., Sub Division, Account number and check digit.
Fill in complete information in case of change of free
supply from one account number to another account number.
TV ADDITION/ UPDATION FORM CP-52 T:-
The Govt. of Pakistan has decided to
collect the television license fee through Electricity Bills. The above
decision was implemented in the billing month of July-2004. Since then TV
License Fee has been collected from all the Domestic Consumers having
television sets @ Rs. 25/- per television and from all the Commercial Consumers
having television sets @ Rs. 50/- per television on monthly basis. For this
purpose a new field named as “Number of TV” is created on General as well as
Industrial Master File. “TV Addition/updation form CP-52 T” is used for addition/updation
of number of television on Master File as well as adjustment of television fee
already received through electricity bills. Following procedure is adopted for
filling of this input form.
-
A valid reference number consisting of Batch No., Sub
Division, Account No. and Check Digit existing on Master File must be entered
in the reference number column.
-
A four digits adjustment note number is required
to be filled in the adjustment note number column. The first character of the
adjustment note number must always be “T” and the remaining three digits must
be numeric as 001 to 999.
-
Adjustment date must be entered as DDMMCCYY in
the adjustment date column.
-
Enter the number of television sets for which
the fee is to be collected in the “Number of TV” column in three digits. It
must be ensured that in case of credit adjustment of PTV fee, the number of
television sets must always be zero.
-
Enter the number of month for which the TV Fee
is to be adjusted in the respective column in two digits.
-
In the amount column, the adjusted PTV Fee along
with “+” or “-“ sign is to be entered in such a way that:-
For Domestic Tariff Amount =
No. of TV Sets X No. of Months
X 25
For Commercial Tariff Amount =
No. of TV Sets X No. of Months
X 50
NTN & GST NUMBER ADDITION/ UPDATION FORM:-
.
All the consumers of WAPDA, Who pays
General Sales Tax through Electricity Bills on monthly basis and are also
existing on the Tax Net for the purpose of General Sales Tax at the end of any
financial year, the amount of General Sales Tax recovered through Electricity
Bills is required to be adjusted from the General Sales Tax payable by them at
the end of Financial Year. For this purpose allotted General Sales Tax number
is printed on the Electricity Bill. A “NTN” & “GST” number file is prepared
and used parallel in billing of General and MDI batches. A special input form
is used for addition of consumers in this file as well as updation of existing
GST number. Following filling criteria is required to be observed:-
-
Enter a complete reference number having a valid Batch,
Sub Division Code, Account Number and Check Digit.
-
Name, Father’s/ Husband’s name, Address Line-I
and Address Line-II is required to be entered same as on Master File.
-
National Tax Number and General Sales Tax Number as
Allotted must be entered in the relevant columns.
All the
inputs forms received for this purpose daily are arranged in the order of sub
division and are bundled with the help of tags. Current date is allocated as
“Main Date”. After entry of a main date the proof list is obtained from the
machine room. This list is edited 100 % from the source data. Corrections/
errors (if any) are got corrected through manual entry. When it is ensured that
entered data is 100 % correct as per source data the posting is requested. Two
copies of posting report are got printed. 1st copy is retained in
the Computer Centre as office record and 2nd copy is sent to field
offices. So in this way a consumer is added in the “NTN” & “GST” number
file.
PREPARATION OF BILL ADJUSTMENT
REGISTER:-
A
register is prepared batch wise in the control section to have a complete
record of bill adjustment posted. The
units and amount adjusted in each batch is recorded Main date wise in the
register. The specimen of register is
given below:-
BATCH No. ----
|
Main
Date
|
Normal
Adjustment
|
Detection
Adjustment
|
||||
|
Records
|
Units
|
Amount
|
Records
|
Units
|
Amount
|
|
|
|
A=
Normal
adjustment posted in billing
|
B=
Detection
adjustment posted in billing
|
||||
|
Total
upto Billing date
|
Total
upto Billing date
|
|||||
|
C
=
Normal
adjustment posted in CP-88S
|
D=
Remaining
Detections to be posted in next month billing
|
|||||
|
Total
after Billing date upto the end of
month
|
Total
after Billing date upto the end of month
|
|||||
The
adjustment of each main date is recorded from the last page of posting list
showing the statistics of each batch. In
the same way main date totals are also recorded at the same pattern. These statistics are used to check the
adjusted units and amount in CP-88A, monthly CP-88S and monthly CP-111A
reports. Following formulas are used:-
Adjustment of
CP-88A = A+B (current month) + D (previous month) + Current month PTV
Fee adjusted
through CP-52 T up to billing + Detection adjustment
posted
through CP-136 D of the batch – CP-105 adjustment.
Adjustment of
CP-88S = C (current month) + PTV fee adjusted through CP-52 T after billing
up to month
end – CP-105 adjustment.
CP-111 A = Total of all main dates of the month.
PRELIMINARY LOG:-
After successful posting of all
input data and complete entry of meter readings of a batch, all exceptions /
errors existing either on Master File or consumption data are listed. This list is called as DRY-RUN-1. In dry run, Master file and consumption file
are compared and are listed with a specific error code number. These records are checked and correct
information is entered in the Re-bill list and updated through re-bill data for
correct billing. Whenever, cc record needs
to be replaced/added, enter code “9” in column No. 47. This is also must when new replacement record
is required in the re-bill. Error
messages and action required is as under:-
ERROR CODE & MESSAGE ACTION TO BE REQUIRED
CC.010 – No CC. Check
from the reading list and enter correct present reading if available otherwise
reading will be entered as per previous reading
CC.020 – Extra
CC. Confirm from
M R lists. No action required.
CC.030 – Card
Type Wrong. A new cc record
is required with code “9” in column 47
CC.040 – Invalid
Reference No. -do-
CC.050 – Meter
Sequence wrong. -do-
CC.080 – No. of meters on Confirm from M.R list and
prepare the missing card
CC < on MF.
with code “9” in column 47.
CC.090 – No. of meters on It may be due to updation of
total number of meters on
CC > on MF.
Master File. Message is ignored
after confirmation.
CC.100 – Status code invalid. Prepare a new cc record with proper code in column 42
(if required) and code “9” in column 47.
CC.120 – Check present reading. Enter correct reading
from Meter reading
list
(if available) otherwise enter reading as per previous.
CC.130 – Reconnected but reading Confirm about reconnection.
Enter correct present
Missing. reading
from CP-21C (if available) otherwise
enter
Reading as per previous.
CC.140 –
Disconnected on M.F. This message
is to be ignored.
CC.150 –
Multiplying factor on Write letter
to Assistant Manager (C.S) concerned, no
Master File is Zero. action
is required. To be assumed as “1”.
ERROR CODE & MESSAGE ACTION TO BE REQUIRED
CC.151 –
multiplying factor < 1. Write
letter to Assistant Manager (C.S) concerned, no
action
is required. To be assumed as “1”.
CC.160 – Reading is > Range. Check from the M.R List. If this message is appeared as a
result of incorrect reading, prepare a new cc record for correction, otherwise
intimate to A.M.(C.S) concerned about the matter.
CC.170 – Present reading is < Check reading from MR files and take necessary action
previous reading. with
the consultation of section Supervisor.
CC.180 – Meter status mismatch. The status code of all the meters must be
“4” in Lock cases. New card for all the meters along with correct meter
sequence is required.
CC.190 –
Defective code missing Enter code “6”
in column 42 after proper verification.
against previous defective
meter without replacement.
CC.195 – New
defective case. Confirm from
source, no action required.
CC.200 – Lock code against The status code must be got corrected as “6”.
previous
defective case.
CC.205 – Defective code against Confirm the status from MR list and status code must
previous
lock case. be got corrected if
so required otherwise no action required.
CC.210 – Heavy bill. Present
reading should be checked from M.R list. If it
is correct then enter code “2” in column 47 and code “1” in column 48,
otherwise correct reading will be
entered with code “9” in column 47.
CC.220 – Heavy bill for lock Present reading should be checked from M.R list. If it
open case. is
correct then enter code “2” in column 47 and code
“1” in column 48, otherwise correct reading will be entered with code “9” in column
47.
CC.270 –
Replacement CT-4 Confirm
replacement record from the source
data. If
Missing. replacement record
is available, prepare
the
replacement
CT-4 record in the rebill with code “9”
in
column 47 along with
a new cc record with code “2”
ERROR CODE
& MESSAGE ACTION
TO BE REQUIRED in
column 42 and code “9” in column 47. If
replacement record is not available in source data, cc
record will be prepared keeping
the column 42 blank and code “9” in column 47.
CC.280 – Extra replacement. Confirm replacement record from the source data and if
available there, a new cc record with code “2” in column 42 and code “9” in
column 47 will be prepared otherwise no action is required.
CC.281 –
Reconnection and This is
the confirmatory message
and no action
is
replacement in the required. Only confirmation of
reconnection and repla-
same month. cement
is required.
CC.290 – Reading
of old meter In all these cases a
new replacement record (CT-4) with
Non- numeric. code
”9” in
column 47 is
required after confirmation
from
the source data.
CC.300 – Range
of new meter
-do-
invalid.
CC.310 – Old
meter reading < -do-
previous reading.
CC.320 – Initial
reading of new -do-
Meter non-numeric.
CC.330 – New
multiplying factor -do-
Invalid.
CC.340 – New
meter range invalid -do-
CC.350 – Present
reading of new Check present reading
from M.R list and prepare a new
meter < initial reading. cc record with code “2” in
column 42 and code “9” in
column 47 after consultation with section supervisor.
CC.360 – Present
reading of new -do-
meter > range.
CC.370 –
Replacement status code Prepare a new
cc record with code “2” in column 42 &
Invalid. code
“9” in column 47.
CC.460 – Entered
advance units are Check present
reading from Meter
reading list and
ERROR CODE & MESSAGE ACTION TO BE REQUIRED
not equal to calculated replace
the cc record with correct reading if required.
advance units.
After reconciliation of the Dry
Run-1 (Preliminary log), all the records which are required to be re-billed are
filled in computer printed re-bill list according to re-bill filling
instructions. After entry of these
re-bill records a proof list is printed.
This proof list is checked 100% with the log list. After editing all errors from the re-bill
list, dry run-2 printing step is requested.
The Dry Run-2 must also be reconciled on the same pattern as adopted in
preliminary log. Following warning
messages, which can be passed in Dry Run-2, are CC-10, CC-30, CC-80, CC-90,
CC-150, CC-160, CC-190, CC-195. Some additional messages such as CC-380,
CC-390, CC-400, CC-410, CC-420, CC-430, CC-440 and CC-450 may appear in Dry
Run-2. These error messages are due to invalid information entered in new
records of re-bill list. In such cases the re-bill record must be got
corrected.
Dry Run-2 is a repeatable step and
must be repeated up to 100% correctness of billing. When it is ensured that all the error
messages in the log lists are edited properly the Billing is requested in the
Machine Room.
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