CO-ORDINATION
SECTION
Co-ordination
section is the most important section of Data Control. It provides co-ordination among all other
sections of Data Control. Following important jobs are controlled through this
section:-
-
Industrial billing.
-
Processing of Dead Defaulter’s billing.
-
Processing of WAPDA Employees Departmental billing.
-
Processing of All Monthly Reports relating to billing.
-
Processing of Feeder Wise Line Losses Reports CP-22.
-
Processing of MIS Reports prepared at regional level.
-
Processing of Monthly Payroll of Employees of WAPDA
Offices.
-
Processing, printing and checking of all other reports
demanded by the authority from time to time.
INDUSTRIAL BILLING
A separate master file has been introduced for the
billing of industrial connections having peak load more than 5 KW. Following types of connection are billed
under this procedure:-
-
Industrial connections having peak load above 20 KW.
-
Domestic connections above 20 KW.
-
Domestic connections above 5 KW having TOU metering
tariff.
-
Commercial connections above 20 KW.
-
Commercial connections above 5 KW having TOU metering
tariff.
-
Bulk supply connections.
-
Tube-well connections (Scarp + Agriculture) above 20
KW.
-
Tube-well connections (Scarp + Agriculture) above 5 KW
having TOU metering tariff.
-
Street light connections.
-
Residential colonies attached to industrial premises
-
Railway tractions.
-
Co-Generations.
This
billing is also called as MDI Billing (i.e. maximum demand indicated). A separate procedure is adopted for the
processing and checking of MDI bills. Following in puts forms are used for this
purpose:-
- CP-137 Master Data Addition/ Change form
(connections above 20 KW).
- CP-140. Street Light Addition/ Removal/ Replacement
form.
- CP-142 Advice of Transfer between MDI & General
Batches.
- CP-052 Bill adjustment inputs form.
- CP-138 Meter data change form.
- CP-139 Un-identified cash/debtor’s adjustment form.
- GSTNO
“NTN” & “GST” Number addition/ updation File.
- Zero GST Data Addition/updation.
Meter reading lists and allied data
of MDI batch is received in the Computer Centre through Commercial
Superintendent of the Assistant Manager’s (C.S) Office. As for as nature of job
is concerned, MDI billing is very important. Following measures are adopted for
accurate receiving of data:-
-
Writing should be legible and there must be no
cutting/overwriting on inputs forms. If due to some reasons cutting/
over-writing is accepted, it must be signed and stamped be the Assistant
Manager (CS) concerned.
-
Each page of the data must be signed and stamped by the
competent authority.
-
Dispatch number and date must be written on the top of
each page.
-
Names and addresses must be recorded in capital letters
and within the limits of the fields.
-
Number of pages and entries must be in accordance with
CP-80.
Inputs data of CP-052, CP-138 and CP-139
is common in MDI billing and General billing. The “filling criteria” is same in
MDI billing as in General billing. However, the details of other inputs are as
below.
CP-137 MASTER DATA ADDITION/CHANGE FORM (CONNECTIONS ABOVE 40 KWs):-
This
input form is used for addition of new consumers on master file as well as for
any change, which may be required in this information at some later stage. Two
types of transactions are involved in this input form:-
“1” For
addition of new record.
“2” For
change in existing informations.
The
relevant transaction type must be encircled/ticked. Following checks are
implemented to ensure accuracy:-
-
In case of addition there must be a valid reference
number ( i.e. batch number, Sub Division code and account No.) keeping the
check digit column blank. In case of
change, a complete reference number ( i.e. Batch number, Sub division code,
Account number and check digit) is must. The reference number entered must be a
valid one existing on computer master file.
-
Two digits valid tariff code must be entered as per
purpose of connection. It means nature of business/industry, for which
connection is required.
-
Application number must be written in seven digits. First
character is alphabetic. (i-e A,B,C……)
-
Data of application must be as DD –
MM – CCYY.
-
There must be a valid security amount according to the
rate by taking into consideration tariff code, sanctioned load, rural/urban
code and seasonal code. It is ensured that:-
Security Amount
(Rounded in Rs.) = Sanctioned Load X Rate
per KW.
- Enter a
valid security date and connection date as DD-MM-CCYY. The dates
must be written as:-
Date of
application < Date of security <
Date of connection.
-
Enter sanctioned load with two decimal points. The
sanctioned load must be entered within the limits of tariff requirement.
-
The capacity of installed transformer must be recorded
in the relevant column. It is essential in case of B-3 connections only.
-
Enter ‘R’ for rural connection and ‘U’ for urban
connection in the respective column.
-
Enter ‘0’ for permanent connections and ‘1’ for
seasonal connections as seasonal supply code.
-
Electricity duty must be entered as per procedure given
below: -
Private connections exempted from ED coded as ‘0’.
Private connections paying ED coded as ‘1’.
Govt. connections exempted from ED coded as ‘5’.
Govt. connections paying ED coded as ‘6’.
- A five
digits Government department code must be entered in the column of Government
code for all Government connections having ED code as ‘5 or ‘6’. This must be a
valid code existing in Government Department Code Table.
- Standard
classification code is introduced to identify the various types of connections.
This is a five digits code. This code must be a valid one existing in Standard
Classification Code Table.
- There are
some categories of commercial or industrial consumers that are exempted from
GST & With-holding Income Tax as per Gazette Notification. For this
exemption income tax code is introduced. Income Tax code must be entered as:-
“0” No exemption.
“1” Income Tax exempted and GST
not exempted.
“2” Income Tax not exempted and
GST exempted.
“3” GST and Income Tax both
exempted.
“4” Income Tax not exempted and
GST exempted for large tax payers.
“5” GST and Income Tax both
exempted for large tax payers.
- Enter the
number of sets installed in the premises in the respective column. Maximum four
sets may be installed in the premises. To record meter information of 2nd,
3rd and 4th set, a separate CP-137 form is used for each
set keeping all other columns blank except meter information columns
- Total number of supply points must be
recorded in the respective column.
- Enter total number of ACs installed
in the premises in the respective column.
- Meter
rent/service rent must be recorded in the respective columns with two decimal
points.
- Enter the National Identity card
number of the consumer in the respective column.
- Five digits
transformer code is introduced to each transformer indicating the capacity and
serial number. First two digits of the transformer code are indicating the
capacity as:-
CODE TRANSFORMER
CAPACITY
‘01’ 10 KV transformer.
‘02’ 15
KV transformer.
‘03’ 25 KV transformer.
‘04’ 50 KV transformer.
‘05’ 75 KV transformer.
‘06’ 100 KV transformer.
‘07’ 150 KV transformer.
‘08’
200 KV transformer.
‘09’
400 KV transformer.
‘10’
630 KV transformer.
‘11’
Above 630 KV transformer.
Last
three digits are introduced for serial number in each category of the
transformer. Serial number must be in odd numbers. (i.e. 001, 003, 005,
007………).
For example 3rd
transformer having 75 kv capacity is coded as ‘05005’.
- Category and
line length columns are used only for street light consumers installed under
tariff code ‘72’ for the calculation of service rent as:-
Service rent = line length x line rate.
- Category indicates the line rate to
be charged. Four types of line rate are under operation:-
Under
category ‘1’ the rate applicable is Rs.253/- per KM.
Under
category ‘2’ the rate applicable is Rs.23/- per KM.
Under
category ‘3’ the rate applicable is Rs.158/- per KM.
Under
category ‘4’ the rate applicable is Rs.33/- per KM.
Line
length is entered in kilometers with two decimal points.
-
Name, Father’s Name, Address line-1 and address line-II
must be written in capital letters and within the limits of 30 columns each.
-
Meters are identified as “1” for KWH meters, “2” for
KVARH meters and “3” for MDI meters.
Meter ID must be entered accordingly.
-
Enter the number of set for which the information is
recorded.
-
The main/ sub-set code indicates that either meter is
main or a sub-set of main meter. Enter
“0” for main meter and “1” for sub-set of main meter.
-
A valid six digits feeder code must be entered in the
feeder code column. The feeder code must be available in the feeder code table
under same sub division.
-
Enter the meter number of the meter installed in 10
digits in the relevant fields.
-
Location code indicates the location of installed
meter. It must be “O” for outside, “P”
for on pole and “I” for inside.
-
Enter two digits manufacturing code, which indicates
the name of the company who has manufactured the installed meter in the
respective column. This code must be
from 01 to 33 as per manufacturing code table.
-
A six digits meter code must be entered in the meter
code column. First two digits identify the function of the meter and remaining
four digits identify base, volts, phase and wire.
-
Multiplying factor for KWH and KVARH meters must be
entered with two decimal points.
Multiplying factor of MDI meter must be entered with three decimal
points.
-
Enter maximum range of KWH and KVARH meters from “4” to
“9” in the respective column.
-
The reading at the time of installation of KWH and
KVARH meters must be recorded as initial reading.
-
Enter one digit KVARH / KVAH code in the relevant
columns as:-
“1”
for KVAH meter
“2” for
KVARH meter
-
Enter re-set number and cumulative MDI reading at which
meter is installed. Cumulative MDI reading is recorded with two decimal points.
-
There is a facility to record 12 months history of
current MDI recorded. Enter month as MM-CCYY.
It must always be in descending order.
-
If transaction type “2” is ticked/ encircled, it means
that change in existing information is required. Only that information is
filled which is required to be changed.
-
In change of reference case, new reference number
having a valid batch, sub division code and account number must be entered
keeping the check digit column blank.
BASIC DATA ADDITION FOR TOD (TIME OF DAY)TARIFFS:-
The
Authority has provided the facility of TOD tariff to industrial consumers.
Under this tariff two sets are installed in the premises and two different
rates are applicable. From “24” hours of
the day, “20” hours are considered as off-peak hours and “04” hours are
considered as peak hours. The energy
consumed during off-peak hours is recorded on off-peak meter and energy
consumed during peak hours is recorded on peak meter. A lower rate is applied
to the units recorded on off-peak meter and a higher rate is applied to the
units recorded on peak meter as compared to normal industrial tariff. The following timings shall be observed as
peak and off-peak hours.
SEASON PEAK TIMING OFF-PEAK TIMING
Dec.
to Feb. 5 PM to
9 PM Remaining 20 hours
Mar.
to May. 6 PM to 10 PM
----------do-----------
Jun.
to Aug. 7 PM to 11 PM
----------do-----------
Sep.
to Nov. 6 PM to 10 PM
----------do-----------
Following procedure is adopted for addition of such
consumers:-
-
Tariff code must be entered as:-
“12” for B-2 TOD
“14” for
B-3 TOD
“17” for
B-4 TOD
-
Total number of meter sets and supply point must be
entered as “2”. First set is considered
as off-peak meter and second set is considered as peak meter.
-
Meter numbers of KWH, KVARH and MDI meters of both sets
are same.
-
Meter codes of KWH, KVARH and MDI meters must be
entered as “50504” in case of off peak set and “50604” in case of peak set.
-
Multiplying Factor of all the meters (i-e KWH, KVARH
and MDI) will be entered with two decimal points.
-
Present reading of KWH and KVARH meters will be entered
with two decimal points, while current MDI reading and Cumulative MDI reading
will be recorded with three decimal points.
-
A separate form of CP-137 will be used to record the
information of peak set.
-
In case of second set (i-e Peak set) meter codes and
initial readings are only recorded, while remaining information is considered
same as in off-peak set.
This
form is used at the time of addition of a streetlight connection along with
CP-137 to record the number of ordinary lamps, tubes, mercury lamps and total
wattage information. This form is also used for removal/ replacement of
existing streetlights. Following checks are applied to ensure accuracy.
- The reference number must be same as
entered in CP-137 form including check digit.
- Enter type
as “A” for addition of streetlights, “D” for removal of existing streetlights
and “R” for replacement of existing streetlights.
- Wattage must
be entered as per following table:-
“40”
for tube light
“40, 60, 100, 120, 200
and 500” for ordinary
lamp.
“125, 150, 160, 250,
400, 500 and 1000” for mercury lamp.
- Enter total
number of tubes, ordinary lamps or mercury lamps as installed at the site of
connection.
- Enter total
wattage as the sum of wattage of each category. Wattage of each category is
calculated by applying following formulae:-
Total Wattage =
Wattage X Total number of tubes/
category ordinary lamps/ mercury/ lamps
CP-142
ADVICE OF TRANSFER BETWEEN MDI & GENERAL BATCHES:-
- Enter sanctioned load with two
decimal points in the respective column.
- Meter rent/
service rent must be entered with two decimal points in the relevant fields.
- Installed transformer capacity must
be filled in “B-3” connections only.
- Meter
information is recorded as per procedure discussed in the instructions of CP-137
Master Data Addition/ Change Form.
- For change
from General Batches to MDI Batch, fill in complete information of KWH, KVARH
and MDI meters.
- For change
from MDI Batch to General Batches, fill in the information of KWH meter only,
if it is replaced otherwise leave these columns blank.
CP-138
METER DATA CHANGE FORM:-
While
filling CP-138 Meter Data Change Form for Replacement, Reconnection, Temporary
Disconnection and Permanent Disconnection, following points must be strictly
considered:-
- In case of
replacement of single meter of a set (i-e KWH meter, KVARH meter or MDI meter),
removed and installed information of that meter must be filled in, which is
actually replaced and not for the complete set.
- In case of
reconnection of TDISC consumers installed meter information is not required and
all columns after RCO Execution Date must be left blank however in case of
reconnection of PDISC consumers, installed meter information of complete set
(i-e KWH, KVARH, and MDI meters) is required to be entered.
- In case of
Temporary/ Permanent Disconnection, removed meter information of complete
set (i-e KWH, KVARH and MDI meters)
must be entered.
The
remaining “filling criteria” for CP-138 of Industrial Consumers is same as in
General Consumers.
NTN
& GST NUMBER ADDITION/ UPDATION FORM:-
NTN
& GST numbers are allotted by the Taxation Department to all the
individuals existing on the Tax Net for the purpose of General Sales Tax and
Income Tax. At the end of financial year, the amount of General Sales Tax paid
through Electricity Bills is required to be adjusted from payable General Sales
Tax amount. For this purpose “Allotted General Sales Tax number” printed on the
Electricity Bill. A “NTN” & “GST” number file is prepared and used parallel
in billing of General & MDI batches. A special input form is used for
addition of consumers in this file. Following filling criteria is required to
be observed:-
-
Enter a complete reference number having a valid Batch,
Sub Division Code, Account Number and Check Digit.
-
Name, Father’s/ Husband’s name, Address Line-I
and Address Line-II is required to be entered same as on Master File.
-
National Tax Number and General Sales Tax Number as
allotted must be entered in the relevant columns.
All
the inputs forms received for this purpose are arranged in the order of sub
division and are bundled with the help of tags. Current date is allocated as
“Main Date”. After entry of a main date the proof list is obtained from the
machine room. This list is edited 100 % from the source data. Corrections/
errors (if any) are got corrected through manual entry. When it is ensured that
entered data is 100 % correct as per source data the posting is requested. Two
copies of posting report are got printed. 1st copy is retained in
the Computer Centre as office record and 2nd copy is sent to field
offices. So in this way a consumer is added in the “NTN” & “GST” number
file.
ZERO GST
DATA ADDITION/ UPDATION:-
There
are some Industrial Consumers that falls in the category of “Large Tax
Payers”. These consumers are
exempted from GST in electricity bills. The Income Tax Code of such consumers
is required to be updated as “4”. This code is entered, listed and posted
through a special command file i-e GSTPOST.com. The entry of Batch, Sub
Division and Reference number is required. Check digit will be created
automatically. GST number in 13 digits is to be entered. The entered GST number
is compared with the GST number of GSTNO file. The posting step is executed. If
entered GST number and GSTNO file GST number is same, the Income Tax Code will
automatically be updated as “4 “.
SUPPLY OF PRE-PRINTED METER READING LISTS (INDUSTRIAL) CP-34C TO FIELD OFFICES THROUGH ASSISTANT MANAGERS (CS):-
Two types of
pre-printed Meter Reading Lists (CP-34 c) are prepared in the Computer Centres
as:
-
For the consumers having sanctioned load up to 500 kw.
-
For the consumers having sanctioned load above 500 kw.
These meter
reading lists are supplied to Assistant Managers (Operation) of all sub
divisions through Assistant Managers (CS) at least seven days prior to the date
of reading or as per Billing Schedule circulated by the Manager Commercial.
After recording the meter readings, CP-34 C is received in the Computer Centre
through Commercial Superintendents of Assistant Manager’s (C.S) Office.
Following checks are performed in the Computer Centre:-
- A.M. (CS) memo number and date is written on first page of
CP-34 C and CP-80.
- Number of pages/ entries
recorded on CP-80 is in accordance with meter reading list CP-34 C.
- There must be the
signature and stamp of A.M. (CS), A.M. (Operation) and Dy: Manager (operation)
on each page of CP-34 C.
- It must be ensured that readings are
properly filled in and are legible. There must be no cutting/ overwriting on CP-34
C. If, due to some reasons cutting/ overwriting is accepted, it must be signed
by the A.M. (CS)/ A.M. (Operation) concerned.
RECORDING OF
READINGS ON METER READING LIST CP-34 C:-
Present
reading of KWH/ KVARH meters must be recorded in accordance with their
respective ranges. Current MDI reading and Present Cumulative MDI readings are
recorded with two decimal points. In case of TOD Tariff, KWH and KVARH readings
are recorded with two decimal points while current MDI reading and present
Cumulative MDI readings are recorded with three decimal points. Present reading
recorded must always be greater than previous reading except in case of
replacement, round completion or updation of previous reading through CP-52.
Re-set number is must in case where MDI meter is installed. Re-set number
recorded must be the next higher to the re-set number of previous month where
current MDI reading is recorded. In case where Present Cumulative reading is
recorded same as per previous, re-set number of previous month is entered. In
new defective cases, the remarks “defective” must be written in the remarks
column along with signature and stamp of the A.M. (Operation) concerned.
Similarly remarks “OK” must be written against meters erroneously declared as
defective along with signatures and stamp of A.M. (Operation) concerned. In all
the cases where any one of the KWH or KVARH meter has completed its round, the
remarks “Round Complete” must be written in the remarks column. Similarly
remarks “ MCO/RCO/TDC/PDC” must be written in the remarks column accordingly
against the consumers for which Replacement/Reconnection/Temporary
Disconnection/Permanent Disconnection is attached.
PROCESSING OF CP-34 C &
MISCELLANEOUS DATA IN COMPUTER CENTRE:-
After
receipt of MDI reading lists (CP-34 C) and other inputs data from all
divisions, the data is entered in the inputs register. The miscellaneous data
is arranged transaction type wise at first stage and then in the order of sub
division in each transaction. Main date and number of pages are written on the
first page of each input.
Following
status codes are entered in red ink in the status code’s columns on MDI Meter
Reading List (CP-34 c):-
“4”
for defective meters
case.
“5” for round completion cases.
“6” for meter replacement cases.
“7” for replacement of MDI meters
where multiplying factor is updated and
load is charged according to new multiplying factor.
“8” for previous defective meters
declared as OK.
The MDI
meter reading lists (CP-34 C) and miscellaneous data is submitted to data entry
section through data movement register.
After
completion of data entry of MDI miscellaneous, proof lists are requested in the
machine room. These lists are edited/checked from the source data. Error
messages are got cleared. Errors are marked in red ink. All missing entries are
also added in the proof lists. Then proof lists are sent to data entry section
for correction purpose. After rectification of errors through data entry
section, fresh proof lists are obtained from the machine room. This practice is
repeated again and again upto 100 % correctness. When it is ensured that all
the corrections and missing entries have been entered, the posting of
miscellaneous data is requested in the machine room. Two copies of each posting
report are got printed. Posting statistics are verified from the source data as
well as final and history page of each output. First copy is retained in the
office as office record and second copy is separated for dispatch to Assistant
Manager’s (C.S) Office s.
METER READING LIST ENTRY & PROOF LISTS:-
When
Meter Reading List (CP-34C) in respect of all divisions is received in Data
Entry Section, “Pre-entry file creation” step is to be executed by the
Supervisor Data Entry Section.
In this
step two types of pre-entry files are created as under:-
- IBEFMR_B27MCCYYMM-UPTO500KW.dat
- IBEFMR_B27MCCYYMM-ABOV500KW.dat
First file is for the consumers having
sanctioned load up to 500 kw and second file is for the consumers having
sanctioned load above 500 kw. The readings are entered on these files.
CHECKING OF PROOF LIST OF
INDUSTRIAL METER READING LIST CP-34C:-
After
completion of entry of all Meter Reading Lists, the proof list for the
consumers having sanctioned load up to 500 kw and above 500 kw are obtained
separately from the machine room. Each Meter Reading list is required to be 100
% checked from meter reading files. Current MDI reading, present cumulative MDI
reading, re-set number, present KWH/ KVARH readings and status codes of each
reference number must be compared with actual CP-34 C source data. Meter
reading list is checked in accordance with “ list of error messages and codes”
printed at the end of the list as below:-
ERROR CODE ERROR
MESSAGE
CD MDI
status code invalid
CE KVARH
status code invalid
CF KWH
status code invalid
R1 Reference
number not found on MF
M1 KWH
reading invalid
M3 KWH
consumption invalid
M7 KVARH
reading invalid
M9 KVARH
consumption invalid
MD MDI
reading invalid
MI Supply
point number invalid
MJ Main/
sub-set code invalid
MK Total
number of sub-sets invalid
ML Total
number of main sets invalid
PROCESSING & CHECKING OF “
DATA EDITING OF METER CONSUMPTION” LIST (CC EDIT LIST):-
After
successful posting of all miscellaneous inputs data and when it is ensured that
all proof lists of CP-34 C are 100 % checked and new cc records have been made
for new consumers added through CP-137, “cc-edit listing step” is executed. In
this step, two types of cc-edit lists named as “Data editing of meter
consumption” are printed. First list is for the consumers having sanctioned
load up to 500 kw and second list is for the consumers having sanctioned load
above 500 kw. At the same time following two consumption files are also created:-
-
IBCC_B27MCCYYMM-FILE-UPTO500KW.dat
-
IBCC_B27MCCYYMM-FILE-ABOV500KW.dat
These lists
shows the present and previous readings of KWH and KVARH meters along with
computed/supplied consumptions in respect of all consumers. These also give
current MDI reading, present & previous cumulative MDI readings and load
charged to the consumers. Following error messages appear in the lists, which
are required to be checked:-
CODE MESSAGE TEXT ACTION
REQUIRED
C-19 Consumption KWH missing. In all such cases consumption must
be verified
from
the meter reading list and correct consumption be entered in existing cc
record.
C-20 Consumption
KVARH missing. --------- ---do--------------
C-21 KWH
supplied consumption --------- ---do-------------- does not tally with computed consumption.
C-22 KVARH
consumption supplied --------- ---do-------------- does not tally with computed consumption.
M-39 Replacement code KVARH given In such cases, check the source data of
CP-138.
CODE MESSAGE TEXT ACTION
REQUIRED
without
replacement record. If
replacement data is available, replacement record must
be got posted
through CP-138,
otherwise
replacement code must be got omitted
in existing cc record.
M-40 Replacement code KWH given --------- ---do--------------
without
replacement record.
M-41 Replacement
code MDI given --------- ---do--------------
Without
meter replacement.
M-42 Replacement record KVARH Confirmation is required
from source data of available but code missing. CP-138
and replacement code must be entered
in
existing cc record.
M-43 Replacement record KWH is --------- ---do--------------
available
without replacement
code.
M-44 Replacement
record MDI is --------- ---do--------------
Available
without replacement
code.
M-50 Meter status code KVARH Confirm from meter reading list
and correction invalid. made in existing cc
record.
M-51 Meter status code KWH invalid. --------- ---do--------------
M-52 Meter status code MDI invalid. --------- ---do--------------
M-53 Defective code missing against Confirmation required from the meter
reading
previous
defective KVARH. list.
Defective code must be entered in the
meter. existing
cc record.
M-54 Defective code missing against --------- ---do--------------
previous defective KWH meter.
M-55 Defective code missing against --------- ---do--------------
previous defective MDI meter.
M-56 Defective code given against In all such cases, confirm the
status from meter
previous
OK meter (KVARH). reading list
and correction may be done, if it is due to error. Otherwise no action is
required
CODE MESSAGE TEXT ACTION
REQUIRED
M-57 Active code given against --------- ---do--------------
previous
defective meter
(KVARH).
M-58 Defective
code given against --------- ---do--------------
previous
OK meter (KWH).
M-59 Active code given against --------- ---do--------------
previous defective KWH meter.
M-60 Defective code given against --------- ---do--------------
previous
OK meter (MDI).
M-61 Active code given against --------- ---do--------------
previous defective MDI meter.
R-03 Reading
of KVARH meter > Reading
must be confirmed from meter reading
Range. List.
If reading is incorrect then correction of reading is required in existing cc
record
otherwise
concerned A.M. (CS) be informed accordingly.
R-05 Reading
of KWH meter > --------- ---do--------------
Range.
R-15 Present
reading of KVARH Correction
of reading is required in existing cc
meter
< previous reading. record.
R-16 Present
reading of KWH --------- ---do--------------
Meter
< previous reading.
R-17 Present
reading of new KVARH In such cases
correction of reading is required
meter
< initial reading. in
existing cc record after confirmation from
(Replacement
record). reading
list and replacement data CP-138.
R-18 Present
reading of new KVARH --------- ---do--------------
Meter
> range. (Replacement
record).
R-19 Present
reading of new KWH --------- ---do--------------
Meter <
initial reading.
(Replacement
record).
CODE MESSAGE TEXT ACTION
REQUIRED
R-20 Present
reading of new KWH --------- ---do--------------
Meter
> range. (Replacement
record).
Some
other abbreviations such as “MPC” and “MRN” are also printed as message in
these lists. “MPC” indicates that current MDI reading entered is not the
difference of present and previous cumulative MDI readings. The reading of MDI
meter is verified from respective “meter reading list (CP-34 C source data)”
and correction is marked if so required. The term “MRN” indicates that re-set
number given is not in accordance with the re-set number of previous month.
(i-e It must be the next higher to the previous month.) It must be verified from the respective meter
reading list as well as assessment list of previous month and correction must
be done in the cc record.
After
going through both cc data listings, all marked corrections are entered in the
existing cc records through manual entry in meter reading entry file. After
making corrections, fresh cc data listings are requested in the machine room
and this practice is repeated again and again up to 100 % correctness. The OK
lists of “ Data editing of meter consumption” are retained as office record and
are used in further checking of MDI billing.
NOTE:-
Whenever an existing cc record
is updated due to any reason for any category of consumer i-e (either up to 500
kw or above 500 kw) and cc edit listing step of any category is repeated, the
merging step must be repeated for creation of new/updated consumption file.
MERGING OF CC FILES:-
In
this step latest version of CC files i-e “IBCC_B27MCCYYMM-FILE-UPTO500KW.dat” and “IBCC_B27MCCYYMM-FILE-ABOV500KW.dat”
are merged in to a single consumption file named as “IBCC_B27MCCYYMM-FILE.dat”. This file
is used as main consumption file in billing.
PROCESSING OF RFB CREATION & LEDGER LISTING CP-88 L:-
After
posting of all miscellaneous inputs relating to MDI batch on Industrial Master
File, RFB creation step is executed. In this step MDI ledger listing is
processed and printed along with creation of RFB File. This RFB file is used as
master file in billing step. Ledger listing (CP-88 L) of MDI consumers shows
the tariff codes, opening balance, net/gross payable amount, payments along
with bank codes & payment dates, surcharge levied, unpaid debt, set-aside
and component wise up to date outstanding balance of each industrial consumer.
Following checks are implemented to ensure accuracy:
- Check the billing month of ledger
listing as previous billing month.
- Last month due date must be verified
from the billing schedule of previous month.
- There must
be no “$” against any consumer in ledger listing. If there is any consumer with
“$”, It indicates that there is a problem in the balancing. Find out the reason
of “$” by using following formulae and make the remedy.
Closing balance = Net + Surcharge levied – Payment
Or
Closing balance = Net + Surcharge levied – (payment, unpaid
debt, set-aside)
- Cash considered dates must be
verified as under:
Cash considered from = Cash posted date of previous month
Cash considered to = Cash posted date of current month
- Dates must be printed as DD-MM-CCYY
- Total cash
posted on MDI ledger listing must be equal to the total industrial cash posted
in between the previous month MDI restore step and current month MDI ledger
processing.
- Set-aside and unpaid debt amounts of
ledger listing must be checked as under:
Set-aside amount on CP-88 L = Previous month set-aside +
Total advices
posted during the month – Total
with-drawl
posted during
the month
Unpaid debt amount on CP-88 L = Unpaid debt on previous month
CP-88 A +
Total MDI installments posted during
the
month.
PROCESSING OF INDUSTRIAL
BILLING:-
When it is
ensured that Ledger Listing is 100 % correct in all respects, MDI billing is
requested in the machine room.
Industrial
Billing is processed as per normal operational procedure by using main
consumption file “IBCC_B27MCCYYMM-FILE.dat”
and “RFB-FILE.dat”
along with other input files
and tables required in billing step. KIOSK
file and PC files are generated in the billing step along with other files.
KIOSK file
created in the Industrial Billing Step is transferred to PC through FTP and
loaded on the website of NADRA and other Commercial Banks providing on-line
cash transfer facility to WAPDA Computer Centers.
Following
PC files are generated in the billing steps for printing of bills on Laser
Printers.
-
Industrial Billing Main File.
-
Industrial Billing Meter File.
-
History File.
-
DCN File.
-
Detection Bill File.
These files
are transferred to PC through FTP and uploaded for printing of bills on
Laser
printer.
NOTE:-
Same Sub Division Table,
Feeder Table, Tariff Table and GSTNO File are used in printing of General as
well as Industrial Bills on Laser Printers.
CHECKING OF INDUSTRIAL BILLS AND
ALLIED OUTPUTs:-
Following
outputs are received from the machine room after MDI billing.
- MDI bills
- Detection bills
- Billing exception list
CP-87
- Assessment list CP-88 A
- Disconnection notices
- List of consumers issued
DCNs CP-112
- Heavy and credit balances
list CP-89
- Defective meter list
- KVARH < KWH list
- Master file list
MDI BILLs:-
MDI bills
are required to be checked very carefully before dispatch to field offices.
Following checks are must to ensure the accuracy of billing:
- It
is ensured that complete bills are received from the machine room.
- Quality
of printing is satisfactory.
- It
is ensured that all fields are printed in the proper columns.
- Check billing month, date of reading,
issue date of bills and due date of bills from the current month billing
schedule. These dates must be in accordance with the billing schedule.
- Check
all the bills of new consumers billed for the first time.
- Check all the bills where
reconnection and disconnection (temporary/ permanent) is affected.
- Check at least one bill of each
tariff and category to ensure proper application of tariff.
- Random cases of all miscellaneous
inputs such as bill adjustment, disconnections, reconnections, court order’s
cases, installments, changes and additions must be checked.
- Electricity duty and other rates of
all the tariffs must be checked.
- Income
tax amount of few consumers must be verified from income tax table
TYPES OF ELECTRICITY BILLS:-
Following
types of bills are normally issued to the consumers.
NORMAL BILLS:-
These are the bills, issued to the consumers
under normal conditions. The consumers are billed for the consumption of
current month as per normal billing procedure.
DISCONNECTION
NOTICE BILLS:-
Consumers,
who have not paid the bills of previous month and having arrear amount above
Rs. 500/-, are issued disconnection notice bills on special bill forms.
Disconnection notice is pre-printed on such forms. Through this notice prompt
payment is requested.
FIRST BILL FROM
DATE OF CONNECTION:-
First bill
is issued to the new consumers by taking into account the date of connection
and the date of meter reading. The first bill may have the consumption of more
than one month when forwarding of basic data to computer centers has been
delayed (If billing period exceeds 34 days). So consumption is proportionately
divided and billed if it exceeds one month. Average monthly consumption is
calculated by dividing total consumption by total period of bill. Average
Variable Charges are calculated on the basis of average monthly consumption in
respect to tariff rates of that period and is compared to minimum charges.
Income tax is calculated on the basis of total bill. The date of connection is
also printed on the bill.
RECONNECTION
BILL:-
Reconnection
bill is always issued on the basis of date of reconnection and date of meter
reading. Billing period is calculated in months according to the date of
reconnection and date of meter reading. The reconnection date is also printed
on the bills. The calculation treatment is the same as in case of first bill.
FINAL BILL UP TO
DISCONNECTION:-
At the time
of execution of permanent disconnection, meter reading is intimated and a final
bill upto disconnection is prepared and issued to the consumer as per
applicable tariff.
ESTIMATED
BILLS:-
Estimated
bills are issued in case where it is not possible to record correct meter
reading as in case of defective meters. In such cases, estimated consumption is
worked out as below.
Average consumption
is calculated for previous “11” months and is compared to corresponding month
consumption of previous year. The higher of the two consumptions is charged for
calculation of estimated bills.
MDI DETECTION BILLs:-
MDI
detection bills must be 100 % checked from the source data of CP-52. It must be
ensured that complete bills are printed, for which detection adjustments are
posted. Check the billing month, issue date and due date of detection bills as
per billing schedule.
BILLING EXCEPTION LIST CP-87:-
Checking
criteria of billing exception list “CP-87” of MDI batch is same as in general
billing. Only one additional message, i-e current MDI reading is not equal to
the difference of present cumulative MDI reading and previous cumulative MDI
reading, is printed. This message is printed for the attention of field offices
and no action is required by computer centre.
ASSESSMENT LIST CP-88 A:-
Assessment
list is a true picture of bills issued to the consumers. It shows type/ status,
standard classification code, tariff, minimum load, sanctioned load, date of
connection, multiplying factor, present reading, consumption, billable units,
component wise opening balance, opening subsidies balance (Tariff & GST),
opening agency amount, seasonal period, power factor, component wise
assessment, current subsidies (Tariff & GST), agency amount, component wise
bill adjustment, current installment, net, late payment surcharge, gross amount
payable, unpaid debt, set-aside, previous & present cumulative MDI readings,
re-set number, name and address of each consumer. Check the billing month, date
of reading, issue date and due date printed on assessment list from the billing
schedule of current month. Components of bill printed in the assessment list
are as under:-
UNITS (KWH,
KVARH):-
It is the difference of present and previous
readings.
UNITS CONSUMED/
BILLABLE UNITS:-
It is the
sum of units appearing against each meter of a consumer.
VARIABLE
CHARGES:-
It is the
cost of energy consumed by a consumer. It is calculated as:
Units
consumed X Rate per unit
LOAD CHARGED:-
It is the load, which is to be charged for
calculation of fix charges. Under normal conditions load charged means the load
calculated as under:
Current
MDI reading X Multiplying factor
However in
cases where MDI meters are declared as defective, load charged is considered as
the highest of the following:
a):- Current MDI reading X Multiplying factor
b):- 50 % of sanctioned load
For D
tariffs sanctioned load is considered as charged load
FIX CHARGES:-
Fix charges
are calculated as under:
Load
charged X Rate per KW
ELECTRICITY
DUTY:-
In this
column, the duty, which is collected from the consumers and is payable to
Provincial Governments, is printed. The rate of ED is different in each
province. ED is calculated on the basis of variable charges. Some consumers
such as charitable institutions, mosques etc and some Government consumers are
exempted from electricity duty.
In Punjab
the rates of ED are as under:
1.5
% of variable charges from tariff “01”, “03”, “04”, “05”, “06”, “73”, “76” and “79”.
1 % of
variable charges from all other
connections.
For
seasonal connection ED is calculated as under:
Energy
charges X 125/100 X Rate
METER RENT:-
Meter rent
is printed on the bill as per Master File information.
SERVICE RENT:-
Service
rent is also printed on the bill as per Master File information. For
streetlight connections it is a part of energy charges and is calculated as
under:
Line
length X Line rate
POWER FACTOR
& LOW POWER FACTOR PENLTY:-
Average
power factor of a consumer at the point of supply shall not be less than 90 %.
A penalty is charged when power factor of a consumer falls below 0.90. Power
factor is calculated by using following formulae:-
|
KWH Units Charged
Ö (KWH Units)2 + (KVARH
Units) 2
Low Power
factor penalty is calculated by using following formulae:-
Low Power Factor penalty = (0.90 – P.F) X 2 X Rate of fix charges X
Current
MDI load supplied.
GST SUBSIDY:-
GST subsidy is
granted to the domestic residential consumers having monthly consumption less
than 100 units and agricultural tube well connections. GST calculated in the
bills of such consumers is kept aside as GST Subsidy in the assessment and is
being payable by Govt. of Pakistan to all DISCOS.
SEASONAL
CHARGES:-
Seasonal
charges are collected from the consumers having seasonal connections. Seasonal
charges are calculated on the basis of 25 % of supply charges as:
(Variable
charges + Fix charges + NJ Surcharge + LPF Penalty) X 25 / 100
INCOME TAX:-
Income tax
is received from all commercial and industrial consumers except those consumers
who are exempted from Income Tax, on the basis of “Taxable Amount” as per Income Tax
Table amended from time to time. “Taxable Amount” is calculated as under:
= Variable charges + Fix charges + LPF Penalty
Meter
Rent + Service Rent + Seasonal Charges
If “Taxable Amount” exceeds Rs. 20,000/-, then
“Income Tax Table” is not considered and income tax is calculated @ of 10 % of “Taxable Amount”.
GENERAL SALES
TAX (GST):-
General
sales tax is also received from all the consumers on the basis of total bill
excluding income tax and NJSUR amount and is calculated as:
(Variable
charges + Fix charges + ED + Meter rent
+ Service rent + LPF Penalty + Seasonal
charges) X (16 / 100)
INSTALLMENT
AMOUNT:-
In this column, current month installment amount is printed,
which is being included in the bill.
BILL ADJUSTMENT:-
In this column total of all type of adjustments is printed. Bill Adjustment amount is the part of Current Assessment. This may either be debit or credit.
ARREAR:-
This is the amount of previous bills, which is unpaid and has been included in the current bill.
AMOUNT PAYABLE WITHIN DUE DATE:-
This
is the net amount of the bill and is the total of all components.
LATE PAYMENT SURCHARGE:-
If a consumer does not pay the bill with in due date or part payment is made by the consumer a 10 % surcharge is levied on the amount payable and is called as late payment surcharge (L.P. Surcharge). LP Surcharge is calculated @ of 10 % of Variable Charges, Fix Charges, LPF Penlty and NJSUR.
AMOUNT PAYABLE AFTER DUE DATE:-
In this column the gross amount, which is the sum of amount payable within due date and late payment surcharge is printed and is payable after due date.
UNPAID
DEBT:-
It is the sum of the remaining installments to be recovered
from the consumer in subsequent months.
AMOUNT SET -ASIDE:-
This
is the disputed amount set-aside by some court or departmental orders and has
not been included in the current bill.
The statistics
printed at the last page of assessment list must also be checked as under.
- Opening balance of CP-88 A must be
equal to the closing balance of CP-88 L.
- Amount paid
printed on CP-88 A must be equal to the total payment amount of CP-88 L.
- Adjusted
units and amount must be equal to the sum of current month CP-52 posted and
remaining detections of previous month.
- Set-aside amount of CP-88 A must be
equal to the deferred amount of CP-88 L.
- (Current
installment amount + Unpaid debt amount) of CP-88 A must be equal to the unpaid
debt amount of CP-88 L.
- Units billed
KWH & KVARH and MDI load charged of CP-88 A must be verified from OK “Data
editing of meter consumption” list.
- There must
be no consumer on CP-88 A with “$” sign. If there is any “$” sign in the
assessment, It shows that there is any problem in the billing of that consumer.
Calculation of bill in such cases must be checked. The assessment list will be
dispatched only after clearing the “$” sign.
DISCONNECTION
NOTICES:-
All
the industrial consumers, who have not paid the bills of previous month and
having arrears, are issued disconnection notices printed on special forms.
Notice for disconnection is printed on the forms. Check the billing month, date
of reading, issue date and due date of DCNs from current month billing
schedule.
LIST OF CONSUMERS ISSUED DCNs (CP-112):-
It
is the list of all those consumers who are issued DCNs. Check the billing month
printed on the list. The statistics ( i-e Total number of DCNs ) must be
verified from the serial number of last DCN bill.
RESTORE STEP:-
When
the industrial billing is 100 % checked and found satisfactory, assessment
restore step is processed. In this step status of master file is updated by
restoring assess-out file on master file. As a result of this step, a list
named as restore list, is printed and checked in the following way:-
- Billing month printed on the list
must be verified.
- Verify the due date from current
month billing schedule.
- Total number
of records on restore list must be equal to the total number of consumers on
assessment list.
- Total amount
restored must be equal to the net amount/ closing balance printed on assessment
list.
- Processing date and time must also be
verified.
Note:- Posting
of cash or any other miscellaneous input data is not allowed after
the
processing of ledger and before the restore step.
POST BILLING STEPS:-
After
successful execution step, following post billing lists are got processed and
printed and checked to ensure the accuracy of MDI Billing.
HEAVY & CREDIT BALANCES LIST CP-89:-
This
is the list of all those consumers, who are issued the bills of heavy amounts.
Check the billing month printed on the list. Verify the closing balances of few
consumers from assessment list. In MDI billing it is the part of post-billing
step and processed after the restore step.
DEFECTIVE METER LIST:-
This
is the list of all those consumers, who are issued bills on estimated readings
due to defective meters. Check the billing month printed on the list. The
status of such consumers must be verified from the meter reading list.
KVARH < KWH LIST:-
This
is the list of all such consumers having KVARH consumption less than KWH
consumption. Verify the consumption of few consumers from “Data editing of
meter consumption” list.
MASTER
FILE LIST:-
This
is a list of Master File, which shows the up to date status in respect of each
consumer. Verify the changes and additions posted through master data addition/
change form (CP-137). Check the billing month printed on the list.
WAPDA
EMPLOYEES DEPARTMENTAL BILLING
When all
the batches of General Billing have been billed, miscellaneous inputs (i.e;
CP-52, CP-138 and CP- 139) received during the month have been posted and cash
of the last date of month have also been posted, WAPDA Employees Departmental
Billing steps are performed. These steps include the billing of WAPDA employees
departments. For this purpose, a unique code number is assigned to each WAPDA
Employees Drawing and Disbursing officer. These steps are as below.
ASSESSMENT POSTING FILE CREATION:-
The
first step executed in WAPDA employees departmental billing, is called as
assessment posting file creation. In this step an output file having the
information like WAPDA employees consumption of free units, balance units,
credit amount etc, is created. This file is further used for departmental
billing of batch number “99”. At the completion of this step a list is printed,
which shows the successful completion of this step with a summary of records
posted. Following checks are implemented to ensure accuracy.
- Check the billing month printed in
the list.
- Total
records printed in this list must be greater than the total of WAPDA employees
appearing in the last pages of assessment lists of batches (01 to 21). (i-e
from assessment register).
RETRIEVAL AND PROOF
LISTING OF DEPARTMENTAL ADJUSTMENTS POSTED THROUGH CP-52:-
All
the adjustments posted through CP- 052, under card type “ W ” against all
Drawing & Disbursing officers during the month, are retrieved. These
adjustments may either be debit or credit. A list of these adjustments along
with drawing & disbursing codes is printed. Totals printed at the end of
the list must be equal to the totals of adjustments posted against drawing
& disbursing officers as per bill adjustment register.
WAPDA EMPLOYEES FREE
ELECTRICITY SUMMARY OF ALLOWANCES BY BATCHES (CP-92):-
This
list reflects the batch wise total free units consumed by WAPDA employees and
credit amount in respect of these units. This list is printed sub division
wise. Following checks are implemented.
- Check the billing month printed in the list.
- Total free units printed
on this list must be equal to the total of WAPDA employees units recorded batch
wise in assessment register.
- Total amount of this
list must be equal to the total credit amount (batch 01 to 21) as recorded in
assessment register.
ASSESSMENT LIST OF WAPDA EMPLOYEES (RFB):-
In this step the current month
assessment posted file and current month department file is used. A new file
named as “W/E RFB.” is created. A detail
list is printed department wise with in a sub division along with “posted
un-posted bill adjustment list”. Divisions and circle totals are also printed.
This list shows previous month closing balance, previous month payments posted,
current month opening balance, units, assessment, adjustment and Closing
balance at the end of the month. This list also gives component wise current
assessment. This is the most important list created in WAPDA Employees
Departmental Billing. Following checks are implemented.
- Check the billing month printed in
the list.
- Previous
closing balance printed in this list must be equal to the closing balance from
previous month assessment.
- Payments
must be verified from the payments of last month CP–91 A (Free Electricity
Assessment Summary)
- Current month opening balance =
Previous closing balance -
Previous month
payments
- Current month closing balance = Opening
balance + Assessment (+ or -)
Adjustments.
- Total (posted + un-posted) adjustments =
Total of proof list of CP- 93 A
- Posted adjustment of Assessment =
posted adjustment of “posted un-posted list”.
- Units printed in W/E assessment = Total Free units recorded in assessment
-
register.
- Total assessment =
Total credit amount (batch 01 to 21) as recorded in the
assessment register.
WAPDA
EMPLOYEES RESTORE:-
After successful completion of
all above steps, the restore of WAPDA employees department file is performed.
It must be ensured that the restore step has been proceeded successfully and no
record has been rejected. Following checks are implemented to ensure accuracy.
- Check the billing month printed in
the list
- Total record in restore list = Total
record in assessment list.
WAPDA EMPLOYEES FREE ELECTRICITY ASSESSMENT SUMMARY (CP-91):-
In this report the detail of each WAPDA employee i-e,
reference number, free units consumed, balance units, name of WAPDA employee
and the amount credited and posted as payment, is listed for each department in
a particular division.. Following checks are implemented to ensure validity.
- Check the billing month printed in
the list.
- Total
employees, units charged and amount must be reconciled with the total WAPDA
employees, free units and credit amount of all batches recorded from last pages
of CP-88 A of general billing.
DEPARTMENT WISE PAYMENT POSTED
LIST (SP-WE):-
This is a special report, which
shows opening balance, adjustment, current assessment, net and payment posted
against each department in a division. Four digits department code is converted
in to complete reference number having batch as “ 99” in each sub division. Two
zeros are added in the left side, one zero is added on the right side and check
digit is calculated accordingly. Following checks are performed.
- Check the billing month printed in
the list
- Opening
balance, adjustment, current assessment and net printed in SPWE list must be
verified from W/E assessment (CP- 88).
- Payment must
be verified from CP–91 A report. This payment is appeared as WAPDA Employees
IOT in CP-110 and other monthly outputs.
DEAD
DEFAULTER BILLING BATCH NO. “26”
When the connection of a consumer is permanently
disconnected and the equipment installed is removed due to non-payment or on
consumer’s own request, arrear bill is issued to the consumer. If this arrear
bill remains un-paid for a period of three years, the consumer is declared as
dead defaulter. The security paid by the consumer is adjusted against arrear
and consumer is shifted in the dead defaulter batch i-.e, (batch number 26). The billing of batch
number 26 is called as “Dead Defaulter’s” billing and is processed just before
the start of monthly steps. Following steps are performed in the dead defaulter
billing.
LEDGER LISTING & RFB CREATION:-
In this step RFB File is created
which is used for onward billing steps. Ledger listing is printed in this step.
Following checks are implemented.
- Check the billing month of the ledger
listing as previous month.
- Component
wise closing balance must be compared to the component wise opening balance of
assessment list.
BILLING & ASSESS-OUT FILE CREATION:-
The
second step is the processing of billing of batch 26. An out-put file called as
“ASSESS-OUT FILE” is created as a
result of billing.
PRINTING OF ASSESSMENT LIST (CP- 88 A):-
In
this step assessment list is printed. This list is required to be 100 % checked
in the following ways.
- Check the billing month printed in
the list as current billing month.
- Total number
of records in CP- 88 A must be equal to the total number of records in CP- 88
L.
- Component
wise opening balance in CP-88 A must be equal to the component wise closing balance
of CP- 88 L.
- Set-aside
amount of CP- 88 A must be verified from deferred amount in CP- 88 L.
- Total
adjusted units and amount appearing in CP-88 A must be equal to the total
adjusted units and amount of batch number 26 as recorded in the bill adjustment
register.
- Total
Assessment = Total Bill Adjustment Amount
NOTE:- There
must be no “$” sign in CP- 88 L OR CP-
88 A. If “$” sign is appearing in CP-88
A or CP-88 L, balance or billing computation of reference number with “$” sign
must be manually verified and needful must be done if so required under the
intimation of Dy: Manager (CO) and Dy : Manager (P/SA).
RESTORE ON MASTER FILE:-
After Successful completion of
billing steps of Batch No.26, when it is ensured that billing is 100 % correct
and accurate, the restore step is executed. In this step assess- out file is
restored on master file in order to update the status of master file. A restore
list is printed. Following checks are implemented.
- Check the billing month printed in
the list
- Verify the total number of records
printed in the restore list from assessment list.
- Total
restored amount must be equal to the net amount printed in assessment list CP- 88 A.
PROCESSING
OF MONTHLY REPORTS.
After successful completion of bills
of all batches, posting of all miscellaneous inputs data, complete cash posting
of all dates and successful completion of WAPDA employee departmental billing
and dead defaulter’s billing, monthly statistical file is generated to process
month end reports. These reports are considered to be very important and are
used for accountability of performances at different level. Following special
steps are required to be run before generating statistical files.
MONTHLY BILL ADJUSTMENT POSTED LIST (CP-88 S):-
All the “after billing adjustments” are accumulated in
monthly reports except “after billing detection adjustments” posted under card
types “C, D, and E”. These adjustments are processed at month end and as a
result, a list named as CP–88 S, is printed. This list reflects the units
adjusted, component wise amount adjusted, and closing balance before and after
the posting of adjustments in respect of each consumer. This list is printed
batch wise in each sub division. An abstract of above information is also printed
at sub division, division and Circle level. Following checks are implemented to
ensure the accuracy.
- Check the billing month printed in
the list.
- Circle
totals, i-.e number of records, units adjusted and amount adjusted in respect
of each batch must be verified from the totals of “remaining adjustment
(normal)” as recorded batch wise in the bill adjustment register, after
addition of PTV Fee adjusted through CP-52 T and subtraction of W105 adjustment
in the following ways:
a) Units adjusted of each =
Normal unit adjusted of each batch from
batch (CP-88 S) adjustment register
b)
Amount adjusted of each = Normal amount adjusted of each batch +
After batch (CP- 88 S) billing PTV fee adjusted through
CP-52 T of
each batch - W105
adjustment created.
SCARP IOT POSTING:-
A
Special procedure has been introduced for the payment of electricity dues
against scarp tube-wells of provincial Government. In this step total
outstanding amount against scarp connections is retrieved and posted as IOT
payments on the master file. The amount posted in this step is adjusted out of
the electricity duty payable to Provincial Government. The following reports
are printed.
- Single page summary of amount
retrieved.
- Page showing posted statistics.
- Reference number wise list of scarp
tube wells.
Check the
billing month printed in these lists. Total amount printed in above lists must
be same.
POSTING OF PAYMENTS AT SOURCE (Adjuster):-
Some Government departments (Federal as well as provincial) pay their electricity bill through adjuster. These payments are called as “at source payment”. The adjuster files are prepared at WAPDA Computer Centres (HQ) WAPDA House Lahore at the format of CP-139 entry file i-e “X139TEF1.dat”. The payments are posted on computer master file as IOT under special Adjustment Note number and bank codes as “80000”, “82000”, “90000” and “92000”. The “at source payment” of each department is distributed among its electricity connections throughout the country on the basis of last month outstanding amount as appeared in the previous month Master Files (General & Industrial) of each DISCO available at WCC, (HQ) Lahore. Then these adjuster entry files are sent to the regional computer centers of all DISCOs. At regional computer centers these files are sorted Circle-wise and are sent to circle computer centers for onward posting on master file of current month. The adjuster payments are posted before the processing of weekly cash reports of last week ending. These payments must be posted 100 % and it is ensured that no record of adjuster is rejected. Any error message (if appearing) must be got cleared as per normal procedure of CP-139. In case of change of reference, old reference number is required to be corrected by new reference number. Adjuster amount cannot be posted against consumer appearing in Batch number 26. In such cases the said amount is posted against any other reference of same department. When a consumer is converted from Government to private, the adjuster amount is posted against any other reference of same department.
POSTING OF
PAYMENT MADE BY GOVERNMENT OF PAKISTAN AGAINST SUBSIDY (GOP PAYMENTS:-
Government of Pakistan is providing
subsidy for GST calculated in the electricity bills of following consumers:-
- Residential
consumers falling under tariff A-1 having monthly consumption up to 100 units.
- Agricultural
Tube wells falling under tariff D-2 (i).
When
Government of Pakistan make some payments against GST subsidy amount, Company
wise sharing of this amount is done on the basis of outstanding subsidy amount
existing on the Master Files of previous month available at WAPDA Computer
Centres (HQ) WAPDA House Lahore and Company wise share files are sent to
Regional Computer Centres. At Regional Computer Centres, share files of all
Computer Centres are created and newly created share file along with a list
indicating the GOP Subsidy payment of each circle is sent to each Computer
Centre of the DISCO.
The
step-wise posting procedure of GOP payment is as under:
SHARE FILE UPDATION:-
In this step GST Subsidy Receivables are updated on share file as per
current Master File. A single page statistical list reflecting the up-to date
GST Subsidy receivable amount is also printed in this step.
GST SUBSIDY FILE CREATION:-
In this step, the payment received against GST Subsidy
Receivables, is shared consumer-wise by using updated share file and current
Master File. A payment retrieval file is created as a result of this step.
GST SUBSIDY PAYMENT FILE LISTING:-
The payment retrieval file created in the above step is
sorted and listed in this step. The payment shown in this list must be equal to
the amount appearing in the list of share file received from WCC, (HQ), Lahore.
GST SUBSIDY POSTING ON MASTER FILE:-
In this step, the payment shown in the payment retrieval file
is posted on General as well as Industrial Master File of current month. A
payment summary file is created in this step and is required to be merged in
the monthly PSUM-MERG-MMCCYY.dat before sorting step.
SPECIAL CP-135 LISTING:-
In this step, a special listing at the pattern of monthlyCP-135 is printed from payment summary. This list reflects the sub division wise amount posted against GST Subsidy. The total amount of special CP-135 must be equal to the payment shown in the list of share file received from WCC, (HQ), Lahore.
INVALID FEEDER STEP:-
In
this step a list is printed showing all reference numbers added on master file
with invalid feeders. A feeder is said to be invalid if it does not exist in
feeder table under same sub division code. Feeder codes of such consumers must
be updated according to the sub division code. After updation this step is
repeated. Before starting the month end proceedings, this list must be printed
with nil reference number.
EXECUTION OF MONTHLY STATISTICAL FILE
After completion of steps
mentioned above, monthly statistical file creation step, generally known as
“Total File” step, is executed. In this step opening balance, current assessment,
closing balance and all other allied information in respect of all the
consumers existing on master file are added up. All month end reports are based
on total file generated in this step.
Contents
of each monthly report and checks implemented are given below.
FEEDER WISE UNITS BILLED LIST (CP-94): -
This report is printed sub
division wise and reflects the total connected load and net units billed in
respect of each feeder. Following checks are implemented to check this report.
- Check the billing month printed in
the List
- Units sold of CP-94 = Units billed
(General & MDI) + Units adjusted (General&
MDI) as per assessment register
& CP-88 S
- Units sold of CP-94 = Units billed
(CP-95) + Units adjusted (CP-95)
- Total load of CP-94 =
Total load of CP- 95
BILLING SUMMARY (CP- 95):-
This report is generated from total
file and reflects the component wise billing, adjustment and balances. In CP-95
all batches of each sub division are displayed with full information added
batch wise. Tariff wise summary of each sub division is displayed along with
the additional summaries of bill adjustment and balances. All these summaries
are added at division, circle and region level. Following Checks are performed.
- Check the billing month printed in
the list
- Total number of consumer (i) =
Total number of consumer in
of CP-95 (Billing Summary) CP-110 and CP-41
(ii) > Total number of consumer of all
batches
(i-e batch 01 to 21, 26 & 27)
- Total Sanctioned Load =
Total Connected Load
of CP-94
(Rounded)
of CP-95
(Billing
Summary)
- Unit billed of CP- 95 = Total
units billed of all batches.
(Billing
Summary) (Batch
01 to 21,26 & 27)
- Total NJSUR of CP-95 = Total
NJSUR of all batches
(Billing
Summary) (batch 01 to 21,
26,27 & 99 )
- Total Variable Charges of = Total Variable Charges all
batches
CP-95 (Billing Summary) (batch
01 to 21, 26 27 & 99)
- Total Fix charges of = Total Fix charges of all
batches
CP-95 (Billing Summary) (batch
01 to 21, 26 & 27)
- Total PF. penalty of = Total
PF. penalty of batch No. 27.
CP-95
(Billing Summary)
- Total season charges of =
Total season charges of batch No. 27.
CP-95
(Billing Summary)
- Total meter rent of CP-95 = Total meter rent of all
batches
(Billing
Summary) (batch 01 to 21, 26 ,27)
- Total service rent of CP-95 = Total service rent of all
batches
(Billing
Summary) (batch
01 to 21, 26 ,27)
- Total ED of CP-95 = Total ED of all batches
(Billing
Summary) (batch 01 to 21, 26 ,27)
- Total adjustment amount of = Total
Adjustment amount of all
CP-95
(Billing Summary) batches
(batch 01 to 21, 26, 27 & 99)
+ CP-88 S adjustment amount + GST
Subsidies adjustment of CP-88 S + Others
Subsidies adjustment of CP-88 S
- Surcharge levied of CP-95 = Surcharge
levied of total file list,
(Billing
Summary) CP-109 and CP-110
- Total PTV Fee of CP-95 = Total
PTV Fee of all batches
(Billing
Summary) (batch 01 to 21, 26 & 27 )
- Total GST of CP-95 = Total GST of all batches
(Billing
Summary) (batch
01 to 21, 26 ,27 & 99 )
- Total income tax of CP-95 = Total
income tax of all batches
(Billing
Summary) (batch
01 to 21, 26 & 27 )
- Total Rounded factor of = Total
rounded factor of all batches
CP-95 (Billing Summary) (batch 01 to 21,
26 & 27) + CP-88 S
- Total units adjusted of = Total
units adjusted of all batches
CP-95
(Billing Summary) (batch
01 to 21, 26, 27) + Units
(Bill
Adjustment Pages) adjusted
in CP-88 S
- Total assessment of = Total
assessment of all batches
CP-95 -
Surcharge levied (batch
01 to 21, 26, 27 & 99)
+ Bill adjustment
batch 99
+ Bill adjustment
CP-88 S
+ GST Subsidy
adjustment of CP-88 S
+ Other Subsidy adjustment of CP-88 S - round factor of CP-88 S - current
installment MDI
- Total assessment of = Net
assessment of CP-110 list
CP-95 -
Surcharge levied
SURCHARGE
SUMMARY BY BATCHES (CP-109): -
This
list reflects the batch wise amount of surcharge levied at sub division and
division level. Following checks are performed.
- Check the month end printed in the
list.
- Total amount
of surcharge levied of this report must be verified from total file list, CP-95
and CP-110.
OUTSTANDING
EQUIPMENT REMOVAL ORDER LIST (CP-114):-
This
is the list of those consumers who are issued equipment removal orders but
remained un-actioned for a period of more than 67 days. Following Checks are
performed.
- Check the month end printed in the
list.
- Check random
cases, where CP-138 for permanent disconnection is posted to ensure that these
reference numbers are not appearing in CP-114 list.
- Total number
of outstanding EROs in CP-114 list must be equal to the total number of
consumers printed in CP-114 A report.
- Total
outstanding amount on CP-114 list must be equal to the total outstanding amount
on CP-114 A.
SUMMARY OF OUTSTANDING EQUIPMENT REMOVAL ORDER (CP-114-A):-
This is the division wise summary of
consumers appearing in CP-114 list. This list reflects the number of consumers
and total outstanding amount in respect of each division. Following checks are
implemented.
- Check
the total number of consumers and outstanding amount from the totals of
CP-114 list.
- Check the month end printed in the
list.
NOTE:- CP-114 list is printed separate for Government and
Private consumers. A combine list of CP-114 is also printed.
AGE
ANALYSIS REPORT OF BILLING EXCEPTIONS (CP-87 A):-
It
is an abstract of CP-87 containing age analysis of billing exceptions generated
from batch wise billing exceptions during last month. The total count of
consumers against each type of exception is listed at sub division/
division/circle and region level. Following checks are performed.
- Check the billing month printed in
the list.
- Statistics
of all exceptions in CP-87 of all batches should be confirmed with statistics
of CP-87 A appearing at sub division / division level.
AGE ANALYSIS OF CASES OF ESTIMATED READINGS (CP- 90 A):-
It is an age analysis monthly
report of cases billed on estimated reading. This list is generated from batch
wise billing of all batches processed during last year or more. It gives tariff
wise detail of defective and lock cases with in sub division. Following checks
are performed.
- Check the billing month printed in
the list.
- Total number of records must be
verified from reference number wise list CP-90.
- Volume of
CP-90 A should be compared to volume of previous month CP-90 A.
LIST OF CONSUMERS BILLED ON
ESTIMATED READING (CP-90):-
This
is the reference number wise list of all those consumers billed on estimated
reading due to defective meters. This list is printed for the monitoring of
field staff. Following checks are implemented.
- Check the month end printed in the
list.
- Total number
of consumers printed in the list must be equal to the statistics printed in CP-
90 A report.
MONTHLY BILL ADJUSTMENT REPORT (CP-111 A):-
All the adjustments posted through
CP-52 and CP-136 D in a calendar month are listed in this report. This list is
printed reference number wise. Main dates against all adjustments are
reflected. This list is sorted in order of batch number with in each division.
Following checks are implemented.
- Check the month end printed in the
list.
- Total
adjusted units in this report must be equal to the total (detection + normal)
units adjusted as recorded main date wise in bill adjustment register.
- Total normal
amount adjusted in this report must be equal to the total of normal adjustments
recorded main date wise in bill adjustment register.
- Total
detection amount adjusted in this report must be equal to the total of
detection adjustments recorded main date wise in bill adjustment register.
LIST OF CONSUMERS DISCONNECTED FROM
POLE TEMPORARILY OR PERMANENTLY: -
This is a consumer wise list of all
those consumers having temporary or permanent disconnected status on master
file. Following checks are implemented.
- Check the billing month printed in
the list.
- Check random
cases of this list with the posting list of CP-138 under card type “3” or “4”
(temporarily and permanently disconnected respectively).
SECURITY
DEPOSIT LIST (CP- 97):-
This
list is required to be printed after one year. This list reflects the batches
wise security deposited by various consumers. This report should be randomly
checked by confirming security amounts, updated or added through CP-136 (Master
Data Addition /Change form). Check the reference number wise adjustments in
batch 26 affected through CP-116.
BATCH
DEBTOR LEDGER (CP-110):-
This is an important monthly
report, which reflects batch wise opening balance, current assessment,
surcharge levied, current installment, un-paid debt, deferred amount,
Subsidies/Agency amounts, payments, transfer in-out amount, closing balance,
spill over and net arrears. CP-110 file is generated during the execution of
monthly statistical file, (i-e total file). Following steps are performed in
the processing of this report.
POSTING OF PAYMENTS ON CP-110 FILE: -
In this step all type of payments consolidated in a
single payment summary file, are posted on CP-110 file.
POSTING OF TRANSFER IN-OUT FILES ON CP-110 FILE:-
In this step all types of transfer in-out files,
generated in change of reference steps at the start of billing cycle, are
posted on CP-110 file. Consumers wise lists of transfer in & out named as
CP-153 and CP-154 are also printed.
LISTING OF CP-110:-
In this step, listing of CP-110 (i-e, Batch Debtor
Ledger) is processed. This list must be checked very carefully.
Following checks are
performed to ensure the accuracy of report.
- Check the billing month printed in
the list
- Total consumer on CP-110 = Total
number of consumer on CP- 95
- Opening balance of CP-110 = Closing
balance of previous month CP-110
- Net assessment of CP- 110 = Assessment
– Surcharge levied of CP-95
- Total assessment of CP-110 = Net
assessment + opening balance of
CP-110
- Surcharge levied CP-110 = Surcharge levied amount of Total File
List,
CP-95
& CP-109
- Current installment of = Total current installment charged
during the
CP-110
month
as appearing in CP-88 A of all batches
- Un-paid debt of CP- 110 = Total
un-paid debt of all batches in CP-88 A
+ Total installment posted after billing of
each batch.
- Deferred amount of CP-110 = Deferred
amount of previous month CP-110
+ Total advices
posted during the month –
Total with-drawls
posted during the month.
- Total Agency Amount of = Agency
amount of CP-120 A
CP-110
- Normal
cash posted of = (i) Total general cash posted + Total
CP-110 industrial cash posted of all main dates
of
the month
(ii) Total cash posted to own
division + total
cash posted on behalf of other division as appearing in month CP-108.
- Un-identified cash CP-110 = Total
un-identified cash posted in all dates
of CP-139
Transaction type “1”
- IOT. Cash of CP-110 = (i)
Total IOT cash appearing in monthly
CP135 + Total IOT cash appearing in
Special CP-135 (GST Subsidy Payment)
(ii) Total IOT posted in all
main dates of
CP-139 transaction type “7” + GST Subsidy Payment amount - total IOT
reversed through CP-139 transaction type “8”
- W/E IOT cash of CP-110 = Total
payment appearing in W/E CP-91 A
report.
- Scarp Tube well IOT of = Total
payment appearing on Scarp tube well
CP-110 list.
- Security adjusted of CP-110 = Total
security adjusted in all main dates of
CP-139
transaction type “4”.
- Journal adjustment (credit) = i):
Total amount appearing as debit and
and
journal adjustment credit in Monthly Cp-130 report.
(debit)
of CP-110 ii) Total journal adjustment (credit or debit)
posted in all main dates of
CP-139 “transaction type
3” (debit and credit amounts are always equal).
- Inter divisional normal cash = i)
Total amount appearing in monthly
CP-110. CP-128 report.
ii)
Total inter-divisional cash of all weeks
as recorded in Cash Posting
register.
- Inter division un-identified = Total
amount appearing in monthly CP-132
cash CP-110 report.
- Inter division journal = Total
debit and credit amount appearing in
adjustment debit/ credit monthly CP-131 report.
CP-110
- Total payments of CP-110 = Total
cash posted during the month as appearing
in CP-108 and CP-139 as well as W/E IOT & Scarp
IOT.
- Written off amount of = Total
written off amount posted in all main
CP-110.
dates of CP-139 transaction type “6”.
- Amount
transfer in-out must be equal to the amount appearing in CP-153.
- Closing
balance is the cumulative physical outstanding amount of all consumers on
computer master file at the end of the month including the set-aside and unpaid
debt amount.
-
Spillover amount should be reconciled with the
spillover amount appearing in CP-120A report.
-
Net arrear on CP-110 should be equal to the (closing
balance – spillover amount) as on CP-110.
DIFFERENCE IN BALANCES:-
Closing
balance in CP-110 are calculated by applying the following formula:-
Closing Balance = Opening
balance + Net Assessment + Surcharge levied – Total
payment
+ Amount transfer in – Amount transfer out – Bad debts written off.
If
this equation does not tally, difference appears in CP-110 resultantly. In normal circumstances there should be no
difference. If any difference appears,
it must be got investigated in the following ways.
-
Ensure that all routine checks of CP-110 as listed
above have been proved and verified.
-
Ensure that WAPDA Employees departmental billing and
dead defaulter’s billing have been processed successfully before processing of
monthly reports.
-
Ensure that the reply at the time of change of
reference number step at the start of the month was correctly given. It must indicate the month for which billing
is to start.
-
The transfer-in and transfer-out amounts in CP-110 (if
any) should be confirmed from CP-153 at batch, sub division, division and
circle level.
-
It is to be ensured that all payment summary files (i-e
Normal, 139, WAPDA Employee and GOP) are properly merged.
-
Locate the batch (s) where the difference is
appearing. Confirm that opening balance
of that batch on CP-110 is equal to the closing balance of the same batch in
last month CP-110.
-
Check the assessment list of batch showing difference
in CP-110 list. Ensure that no erroneous
record with “$” sign is appearing on CP-88 A report. In case there is a record
with “$*, investigate the case under intimation to Dy: Manager (C.O) & Dy:
Manager (P/SA).
-
CP-88L should be confirmed by using following
formulas:-
i)
Closing balance = Net + Surcharge levied – Payments
ii)
Closing balance = Net + Surcharge levied – Payments – Unpaid debts – Set-aside
+
Withdrawal.
Second
formula is used in case if some set-aside or installment transactions have been
effected.
If
this equation does not tally investigate at individual consumer level in CP-88L
to find the reasons of difference and determine the type of error.
CP-120A (ENERGY DEBTORS RECEIVABLES ANALYSIS:-
This
is a detailed report of arrears analysis along with their ages. In this report, receivables are categorized
into Government, Private, Disconnected and WAPDA Employees. Total arrears as well as tariff wise arrears
are given against each category according to their ages. Following checks are performed to ensure the
accuracy:-
-
Check the billing month printed in the list.
|
-
|
Assessment of
CP-120A
|
=
|
Net assessment
of CP-110
|
|
-
|
Progressive
un-identified of CP-120 A
|
=
|
Closing
balance of CP-107 of last week ending of the month
|
|
-
|
Spillover
amount (CP-120A)
|
=
|
Spillover
amount of CP-110
|
|
-
|
Unpaid debt
(CP-120A)
|
=
|
Unpaid debt of
CP-110
|
|
-
|
Deferred
amount of CP-120A
|
=
|
Deferred
amount of CP-110
|
|
-
|
Agency amount
of CP-120A
|
=
|
Agency amount
of CP-110
|
|
-
|
Arrears of
CP-120A
|
=
|
Closing
balance of CP-110 + Credit balances of CP-120A – unpaid debt – deferred
amount – spillover – Agency amount.
|
|
-
|
Net Arrear of
CP-120A
|
=
|
Arrears –
Progressive un-identified
|
|
-
|
Receivable of
CP-120A
|
=
|
Net arrear +
Spillover + unpaid debt + deferred amount + Agency amount.
|
|
-
|
Net receivable
of CP-120A
|
=
|
i)
Receivable – credit balances of CP-120A
ii)
Closing balance of CP-110 – progressive un-identified
|
CP-120A SUMMARY “ENERGY DEBTORS RECEIVABLE ANALYSIS”
(ABSTRACT):-
This
list is an abstract of the detailed CP-120A report. In this report all statistics appearing in
D-CP-120 A report are summarized according to their ages. These statistics are rounded and decimal
points are ignored. Following checks are
implemented:-
-
Check the billing month printed in the list.
-
Unpaid debt, Deferred amount, Agency amount, Spillover
amount, Progressive un-identified, Total arrears, Credit balances and
Receivables of CP-120A summary must be compared to the detailed CP-120A report.
GOVERNMENT DEPARTMENT REPORTS:-
Following
reports are generated at the end of each month for Government departments:-
- G-STAT-P List
- Government
Assessment & Realization report (division wise) and (sub division wise)
- Age
analysis Arrears report
- Government
department list (Summary of assessment, realization & arrears).
G-STAT-P LIST:-
This list reflects the statistics of Government file
consumers. These statistics must be
reconciled with the statistics of previous month to ensure correctness of
report. Following checks are required to
be performed:-
- Check the month end printed in the
list.
- Records
“read form balance file” must be compared with the previous month Government
reports.
- Records written on Government
file =
Records read from balance file +
Records transferred in
- Records written on Balance file = Record written on Government file -
Records
transferred out
- Transferred-in
and transferred-out records and amount must be verified from Government
Assessment & Realization report.
- Units
sold, Payments, Assessment, Surcharge levied, Opening balance and Closing
balance must be compared to the Government Assessment & Realization report.
- Opening balance = Previous
month closing balance + Amount Transferred
in – Amount transferred out.
- Payment
posted at source must be equal to the “adjuster amount + Scarp payment” posted
during the month.
GOVERNMENT
ASSESSMENT & REALIZATION REPORT (DIVISION WISE & SUB DIVISION WISE):-
This is the most important detailed report of Government
department reflecting consumer number wise assessment, realization and
receivable. This report is printed in
the order of Federal Government departments, Autonomous Bodies under Federal
Government, Provincial Government departments, Autonomous Bodies under
Provincial Government, Local Bodies under Provincial Government, Local Bodies
under Federal Government, City District Government, TMAs under City District
Government and other departments. This
list is printed division wise as well as sub division wise at the same
pattern. Government consumers with invalid
Government department codes (if any) are listed separately. Following checks are performed to ensure
accuracy of the report.
- Check the month end printed in the
list.
- Total
records, Units, Opening balance, Current assessment, Payment, Surcharge levied,
Closing balance, Transfer-in, Transfer-out records and Amount must be equal to
the statistics printed on G-STAT-P list.
- Opening balance = Closing
balance of previous month GASS_ list +
Amount transferred-in – Amount transferred-out
- Closing balance = Opening
balance + Current assessment – Total payment
+ Surcharge levied.
- Net arrears = Closing balance – Spillover.
- Adjuster
payments of this report must be equal to the sum of Adjuster amount and Scarp
payment posted during the month.
AGE ANALYSIS ARREARS REPORT:-
This report shows age analysis of arrears outstanding against
Government department connections. This
report is printed in the order of category (i.e. Federal, Provincial,
Autonomous bodies, Local bodies, City district and TMAs etc) within the
division. Following checks are
performed.
- Check the month end printed in the
list.
- Total
arrears excluding credit balances of this report must be equal to the net
arrears of Government Assessment and Realization report at division level and
circle level.
Note:- Rounded
arrears are printed in this report, so a
difference of insignificant amount may be due to rounding and is
required to be ignored.
GOVERNMENT
DEPARTMENT LIST (SUMMARY OF ASSESSMENT, REALIZATION & ARREARS):-
This report reflects the assessment, realization and arrears
of each Government department. The
invalid Government departments are also listed at the top of this table. Following checks are implemented:-
- Check the month end printed in the
list.
- Grand
total of each component of this report must be reconciled with the total of
Government Assessment and Realization report.
VAX-PC-STAT LIST:-
This
list shows the General statistics for PC files generated from Vax. This is a very important report indicating
the performances of field offices. This
list has three sections and reflects the number of defective meter cases, lock
meter cases, same to same reading cases, new connections delayed, position of
outstanding EROs (CP-114) and the details of units and amount adjusted in
respect of each sub division. Following
checks are performed to ensure accuracy:-
-
Check the billing month printed in the list.
-
Total consumer + B26 consumer = consumer on CP-95.
-
Number of defective and lock meter must be compared to
the CP-90A statistics.
-
Number of EROs and closing balance must be equal to the
same information in CP-114A report.
-
Total amount and units adjusted must be compared to the
units and amount adjusted of CP-95.
-
As adjustments of units without any amount are not
allowed as per procedure. So the columns
relating to the “adjustment of units only” must be equal to zero.
P-DEF-LIST:-
This
list shows the circle wise analysis of arrears against private consumers having
permanent disconnected status on Master File at the end of the month. Check the date printed in the list as the
last date of the month ending. Total amount of this list must be equal the
arrears after subtracting credit balances against Private “P-DISC.” consumers
as shown in CP-120 A summary list.
GST RETRIEVAL & LISTING:-
In
this step two types of lists are generated.
First is printed tariff wise and second is printed sub division
wise. These lists show the amount of GST
billed (protected & non protected) and collected (protected & non
protected) during the month. Following checks are performed to ensure
accuracy:-
-
Check the month end printed in the list.
-
Protected GST amount must be equal to the amount
printed in the GST Subsidy column of Net Assessment of CP-110 or CP-41.
-
Non protected GST amount =
Total GST amount – GST Subsidy amount
-
Total GST of this report must be equal to the amount
printed in the GST column of net assessment of CP-110 or CP-41.
-
Payment against Protected GST must be equal to the
payment posted as GST Subsidy at month end.
-
Payments against “Non protected” GST of this report
must be equal to the amount printed in the GST column of total payments of
CP-110 or CP-41.
- Total “GST
collected” must be equal to the sum of GST collected against Protected and GST
collected against “Non protected” of CP-110 or CP-41.
CP-112 A (SUMMARY OF OUTSTANDING EROs):-
This
is the summary of outstanding disconnection orders against which, equipment is
required to be removed. This list shows the number of EROs and amount of
arrears outstanding. This list provides
opening balance of EROs at the start of the month, total number of EROs issued
during the month, total number of EROs paid / executed during the month and the
closing balance of EROs at the end of the month. Following checks are performed:-
-
Check the month end printed in the list.
-
Opening balance of this report must be equal to the
closing balance of previous month CP-112A report.
-
Number of EROs issued during the month must be equal to
the total of “EROs issued during the month” from CP-112 of all batches.
-
Number of EROs executed must be compared with the
statistics of CP-138 posted during the month.
(CP-138 transaction type “4”).
CP-41 RETURN OF CONSUMER BILLING AND COLLECTION OF
DIVISION:-
This
is the most important operational report, which reflects opening balance,
billing, collections, and closing balance in respect of each division. Following steps are required to be performed
before processing of this report:-
- CP-152
“Cost of service connection and reconnection fee received through demand
notices, cash books and IOT credit advices” entry and proof listing.
- Cash file creation.
- Merging
of Miscellaneous transaction files.
- Posting
of Miscellaneous transaction files.
- CP-41
listing.
CP-152
“COST OF SERVICE CONNECTION AND RECONNECTION FEE RECEIVED THROUGH DEMAND
NOTICES, CASH BOOKS AND IOT CREDIT ADVICES” ENTRY AND PROOF LISTING:-
This is an input form received at the month end from each
Assistant Manager’s (C.S) Office. This
form provides the amount of security received through cash and IOT, service
cost, reconnection fee, remittance of cost received, security deposits
adjusted, refunded and credited through IOT.
This information is required to be entered. Proof list of CP-152 is checked 100% from the
source data. It is ensured that all
statistics on CP-152 list are correct.
An input file named as “41S” is generated, which is used in processing
of CP-41.
CREATION
OF CASH FILES:-
In this step all the cash files used as input files in
processing of CP-41 list are created.
MERGING
OF MISCELLANEOUS TRANSACTION FILES:-
In this step all the miscellaneous transaction input files
created in the above step are merged.
POSTING
OF MISCELLANEOUS TRANSACTION FILES:-
In this step all the
files merged in the above step are posted on CP-41 file.
CP-41 LISTING:-
In this step CP-41 listing is processed. Two types of CP-41 listing is processed.
- CP-41
list with difference in which CP-41 file information is compared to the
information of CP-110 file and difference is calculated.
- CP-41
list-new for circulation in field offices.
CHECKING OF CP-41 LISTING:-
Following
are the routine checks of CP-41 listed section wise:-
- Check the month end printed in the
list.
SECTION “A” BILLING & COLLECTION:-
|
1.
|
Balance
outstanding at the start of the month in CP-41
|
=
|
i)
Closing balance of the last month CP-41
ii)
Opening balance of CP-110 – progressive un-identified
amount at the start of the month.
|
|
2.
|
Billing for
the month of CP-41
|
=
|
i)
Total Assessment of CP-95
ii)
Net Assessment + Surcharge levied of CP-110
iii)
Grand total of section “B and C” of CP-41.
|
|
4(i)
|
Collection
during the month of CP-41
|
=
|
i)
Cash posted to own Division + un-identified cash as
appearing in Cp-108
ii)
Total Gen cash posted + Total Industrial cash posted
+ un-identified cash – Cash posted to other division (total of CP-127 of all
weeks) as per cash posting register.
|
|
4(ii)
|
Adjustment
against consumer’s Security deposit of CP-41
|
=
|
i)
Security adjusted amount of CP-110
ii)
Total security adjusted in all main dates of CP-139
transaction type “4”.
|
|
4(iii)A
|
Inter Division
Normal Cash of CP-41
|
=
|
i)
Inter Division normal cash of CP-110
ii)
Total amount of CP-127 of all weeks
|
|
4(iii)B
|
Inter Division
Journal Adjustment (CR) of CP-41
|
=
|
i)
Inter Division Journal adjustment credit amount of
CP-110
ii)
Journal adjustment amount (credit) of CP-131
|
|
4(iii)C
|
Inter Division
Un-identified cash adjustment of CP-41
|
=
|
i)
Inter division un-identified cash of CP-110
ii)
Total amount appearing in CP-132
|
|
4(iii)D
|
I.O.T cash of
CP-41
|
=
|
i)
IOT cash appearing in CP-110
ii)
Amount in CP-135 + Amount in Special CP-135 (GST
Subsidy)
iii)
Total IOT posted in all main dates of CP-139 transaction
type “7” + Payment posted as GST Subsidy – Total IOT amount reversed in all
main dates of CP-139 transaction type “8”
|
|
4(iii)E
|
W/E IOT amount
of CP-41
|
=
|
i)
W/E IOT amount appearing in CP-110
ii)
Total payment appearing in CP-91A
|
|
4(iii)F
|
Tube well IOT
against ED of CP-41
|
=
|
i)
Tube well IOT against ED amount of CP-110
ii)
Total amount appearing in scarp tube well list.
|
|
4(iv)A
|
Within
Division journal adjustment (credit) of CP-41
|
=
|
i)
Journal adjustment credit amount in CP-110 – Inter
Division Journal adjustment (credit) amount in CP-110
ii)
Credit amount in CP-130
|
|
4(iv)B
|
Within
Division un-identified cash adjustment of CP-41
|
=
|
Un-identified cash of CP-110 – Inter division un-identified
cash of CP-110
|
|
4(v)
|
Bad debts
written off amount of CP-41
|
=
|
i)
Written off amount appearing in CP-110
ii)
Total written off amount posted in all main dates of
CP-139 transaction type “6”
|
|
6
|
Inter Division
transfer-in amount of CP-41 at division level
|
=
|
Amount transfer-in of CP-110 at division level
|
|
7(i)
|
Inter Division
Jouranl adjustment (debit) of CP-41
|
=
|
i)
Inter Division Jouranl adjustment (debit amount) of
CP-110
ii)
Journal adjustment amount (debit) of CP-131
|
|
7(ii)
|
Inter Division
un-identified issued of CP-41
|
=
|
i)
Inter Division un-identified cash of CP-110
ii)
Total amount appearing in CP-132
|
|
7(iii)A
|
Within
division Journal adjustment (debit) of CP-41
|
=
|
i)
Journal adjustment (debit amount) in CP-110 – Inter
Division Journal adjustment (debit amount) in CP-110
ii)
Debit amount in CP-130
|
|
7(iii)B
|
Within
division Un-identified cash adjustment of CP-41
|
=
|
Un-identified cash of CP-110 – Inter division Un-identified cash of
CP-110
|
|
8
|
Un-identified
cash deletion of CP-41
|
|
Total amount of un-identified cash deleted in all main dates of CP-139
transaction type “2”
|
|
9
|
Inter Division
transfer-out amount of CP-41 at division level
|
=
|
Amount transfer-out of CP-110 at division level
|
Note: Inter
Divisional transfer-in and transfer-out amount of CP-41 must be compared to the
transfer-in and transfer-out amount of CP-110 at Divisional level. (CP-154)
10 Balance at the end of the month is
calculated as:-
Balance = 1 + 2 – 4
+ 6 + 7 + 8 - 9
11 Actual balance of CP-110 = Closing balance of CP-110 – progressive
un-identified amount at the end of the month.
12 This is the
difference of amount at serial number 10 and 11 i.e. the difference of CP-41
balances with physical balances of CP-110.
13 Subsidies amount in CP-41 = Agency
total amount of CP-110
In normal circumstances there should
be no difference in item No.10 and 11.
However, in case there is some difference as shown in item No.12, the
same amount should be appearing in the difference column in CP-110. This difference may arise due to either or
all of the following reasons:-
- Operational problem
- Programming problem
- Out of procedure operation
In order to locate this difference
same techniques should be adopted as in CP-110 difference.
Apart from all routine checks as
already specified, Manager (MIS) will have to be very vigilant in sorting out
the difference appearing in item 12 of section “A”. CP-41 is one of the most
sensitive management report presented to the Authority. It is absolutely
essential that if any difference appears in item 12, it must be personally
investigated by the Manager (MIS).
Although un-identified cash balance
and adjustments are included in the items as mentioned above, the detail of
information about un-identified cash is listed at the end of section A to
facilitate the Assistant Manager’s (C.S) Office in reconciliation. These are checked in the following manner:-
|
-
|
Progressive
un-identified at the start of the month
|
=
|
i)
Opening balance of CP-107 of first week.
ii)
Progressive un-identified at the end of the month of
“last month CP-41”
|
|
-
|
New
un-identified during the month
|
=
|
i)
Un-identified amount appearing in CP-108
ii)
Total un-identified amount appearing in the CP-107 of
all weeks.
|
|
-
|
Un-identified
adjusted during the month
|
=
|
i)
Total amount posted in all main dates of CP-139
transaction type “1”
ii)
Total identified amount as appearing in CP-107 of all
weeks
|
|
-
|
Un-identified
adjusted during the month with “D”
|
=
|
Total amount
posted in all main dates of CP-139 transaction type “2”
|
|
-
|
Progressive
un-identified at the end of month
|
=
|
i)
Closing balance of CP-107 of last week of the month.
ii)
Progressive un-identified at the start of the month +
new un-identified during the month – un-identified adjusted during the month
- un-identified deletions.
|
|
-
|
Federal Govt.
Liabilities + Provincial Govt. Liabilities + Prime Minister Subsidy of CP-41
List
|
=
|
Agency total
amount appearing in the “other” column of CP-110 List.
|
|
-
|
GST Subsidy of
CP-41 List
|
=
|
Agency total
amount appearing in the “GST” column of CP-110 List
|
SECTION “B” ANALYSIS OF ENERGY BILLED:-
This
section reflects the tariff wise analysis of energy billed as appearing in CP-95. Tariff wise unit rate charged is also
calculated.
- No. of consumer in CP-41 = No.
of consumer on CP-95 & CP-110
- Units sold in CP-41 = Net units billed on CP-95 (balance page)
- Variable charges of CP-41 = Variable
charges + season charges – Round
factor of CP-95 (balance page)
- Fix charges, LPF penalty = Fix
charges, LPF penalty and ED of CP-95
and ED of CP-41 (balance page)
SECTION “C” ANALYSIS OF OTHER CHARGES:-
This
section reflects the other charges as appearing in CP-95
- Meter rent of CP-41 = Meter rent of CP-95 (balance page)
- Public Lighting + Service = Service rent of CP-95 (balance page)
Rental of CP-41
- Surcharge Levied, Income Tax = Surcharge
Levied, Income Tax, GST,
GST, PTV Fee & NJSUR of PTV Fee & NJ
Surcharge of CP-95
CP-41 (balance
page)
- GST Subsidy
amount in section C = Current GST Subsidy batch 01 to 21, 26
of CP-41 &
27 (Assessment Register) + GST Subsidy adjusted through CP-88 S
- Total of
secton:B and Section:C should be equal to the total billing amount as appearing
in section:A of CP-41
Note: The contents
of Section “B” and “C” are not same in CP-41 list & CP-41-NEW list, but
total of section “B” and “C” is always equal to the total billing amount as
appearing in section:A of CP-41.
SECTION “D” ANALYSIS OF FREE ELECTRICITY:-
This
section reflects the analysis of WAPDA Employees and free electricity units
& amount credited to the employees.
The information in this section must be reconciled with the CP-91A
report.
SECTION “E” SECURITY DEPOSITS:-
This
section reflects the security deposits information as provided by the Assistant
Manager’s (C.S) Office in CP-152 every month.
|
-
|
Opening
balance of Security deposits of Cp-41
|
=
|
Closing
balance of security deposits on last month CP-41
|
|
-
|
New deposit received
during the month as per CP-41
|
=
|
Security
received through cash + Security received through I.O.T as per proof list of
CP-152
|
|
-
|
Security
deposit adjusted and refunded of CP-41
|
=
|
Security
deposit adjusted and refunded as per proof list of CP-152
|
|
-
|
Balance at the
end of the month
|
=
|
Balance at the
start of the month + new deposits received – deposit adjusted – deposit
refunded.
|
SECTION “F” ABSTRACT OF CASH COLLECTION:-
This
section reflects the abstract of cash collection in two accounts known as billing
cash collection and demand notices cash collection.
BILLING CASH COLLECTION:-
|
Balance at the
start of the month of CP-41
|
=
|
i)
Balance at the end of the month of last month CP-41
ii)
Balance at the start of the month of CP-104
|
|
|
-
|
Consumer
billing collection + RCO fee + installment (RCO) + Installment (cost of
meter) of CP-41
|
=
|
Total collection of CP-104
|
|
-
|
Remittance of
CP-41
|
=
|
Net remittance
appearing in CP-104
|
|
-
|
Balance at the
end of the month of CP-41
|
=
|
Balance at the
start of the month + consumer billing collection + RCO fee + Installment
(RCO) + Installment (cost of meter) - remittances
|
DEMAND NOTICE CASH COLLECTION:-
|
-
|
Balance at the
start of the month of CP-41
|
=
|
Balance at the end of the month of “CP-41 of last month “.
|
|
-
|
Service
connection cost, security deposits and RCO fee of CP-41
|
=
|
Service cost, security deposit through cash and RCO fee as per proof
list of CP-152
|
|
-
|
Remittance of
CP-41
|
=
|
Remittance of cost received as per proof list of CP-152
|
|
-
|
Balance at the
end of the month of CP-41
|
=
|
Balance at the start of the month + Service cost + Security deposits +
RCO fee – remittance.
|
SECTION “G” BREAKUP OF BALANCES CATEGORY WISE:-
This
section reflects the abstract of Opening balance, Assessment, Surcharge levied,
Realization, Closing Balance, Spillover and Net arrear for different category
of Government consumers as well as private consumers.
-
All components of each category of Government
departments as well as total governments must be reconciled with the Assessment
and Realization report.
-
Opening balance of CP-41 must be equal to the closing
balance of “CP-41 of previous month”.
-
Opening progressive un-identified must be equal to the
closing progressive un-identified of “CP-41 of previous month”.
-
Assessment, closing balance, progressive un-identified
of CP-41 must be equal to the assessment, receivable and progressive
un-identified of CP-120A report.
-
Payments, written off and surcharge levied amount of
CP-41 must be reconciled with CP-110 report.
-
Net arrear of CP-41 must be equal to the net arrear of
CP-110 after subtracting the progressive un-identified amount.
PTV FEE MONTHLY PROCEDURE:-
Television
License Fee has been collected from Residential and Commercial Consumers
through electricity bills since July, 2004. At the end of every month a PTV
procedure is to be executed. As a result a PTV file is created from month-end
General & Industrial Master files. At the same time a statistical report is
also generated.
Following are the main steps of
Monthly PTV Procedure.
-
Creation of Sequential PTV file.
-
Conversion of Sequential PTV file to Indexed PTV file.
-
Payment Posting on PTV file.
-
Statistical Listing.
CREATION OF SEQUENTIAL PTV FILE:-
In this step, a Sequential PTV file
is generated from month-end General and Industrial Master Files. Reference
Number, Tariff Code, Name & Address, Old Reference Number, Standard
Classification Code, Rural/Urban Code, Govt. Code, Number of TV, Current Due
Date, Consumption, Opening Balance of PTV Fee, Current Assessment of PTV Fee,
Closing balance of PTV Fee, PTV Fee deferred, PTV Fee adjusted and
Disconnection Status are retrieved in this Sequential PTV File.
CONVERSION OF SEQUENTIAL PTV FILE TO INDEXED
PTV FILE:-
The Sequential PTV File generated in
the above step is converted into indexed PTV File in this step.
PAYMENT POSTING ON PTV FILE:-
In
this step, payment received against PTV License Fee is posted on newly created
Indexed PTV file by using monthly PAYM-FILE-MMCCYY.srt. A PTV-PAY-POST
list is also generated in this step. In this file total number of records
and total payment posted against PTV Fee is reflected. The amount reflected in
this list must be equal to the payment reflected in PTV column of CP-110 or
CP-41 list.
STATISTICAL LISTING:-
In this step, a division-wise statistical summary list is
printed. In this list PTV Fee Amount billed and adjusted, Payments, Receivable
and Spillover against PTV Fee are reflected. Each component is to be verified
from CP-95, CP-110 or CP-41 reports of relevant month.
SPECIAL DEFAULTER BILL PROCEDURE (SPLDEF):-
The
Authority has provided an incentive package for defaulters having defaulter age
five years (60 months) and above to motivate them for payment. For this purpose
50% rebated bills are issued to such defaulters after every six months. 50% of
arrear is shown as due amount in these bills. At the same time a special bill
file named as “SPLDEF” is also created for monitoring of payment made by such
consumers. At the end of every month “SPLDEF” file is got re-numbered from CH
file of relevant month. Payments and Adjustments are also posted on this
“SPLDEF” file. Following lists are also printed at the same time:-
-
SPLDEF-REF-LIST-MMCCYY.dat
-
SPLDEF-STAT-LIST-MMCCYY.dat
SPLDEF-REF-LIST-MMCCYY.dat
is printed reference number wise. Actual Balance Amount, Rebate Amount, Rebated
Bill Amount, Payment (i-e Full, Part or Exception Cases) and Closing Balance
(i-e Actual and Rebated) against each consumer are printed in this list.
Remarks (i-e Full or Part Payment) are also printed. The closing balances of all
the consumers who have paid 50% rebated bill as per SPLDEF-REF-LIST-MMCCYY.dat
is required to be written off through CP-139 Transaction Type “6”.
In the SPLDEF-STAT-LIST-MMCCYY.dat list, abstract of above-mentioned information is
printed sub division wise.
Total number of consumers and actual bill amount must
be verified from the list initially created at the time of freezing the arrear
file.
MONOTORING
OF ARREARS AGAINST FROZEN FILE:-
Frozen files named as “CURPVT120-REG-MMCCYY.dat”
may be created from arrear file of any month at any time at the desire of
Authority. In this file arrears against running defaulters (Private and Govt.)
are freezed at the level of frozen month as desired by the authority. After
being freezed, the arrear amount is to be monitored every month. For this
purpose frozen file is renumbered from “TRANSFER-INOUT-CCYYMM.dat” of
relevant month. Then the balances are posted on frozen file from month-end
General as well as Industrial Master File. The statistical lists are processed
in different ways and submitted to the Authority for monitoring purposes. The
arrear status for the month for which the arrears are freezed is required to be
verified from “S-CP120A-LIST-MMCCYY.dat” of relevant month.
Closing balance must be verified as
per following formulae.
Closing Balance = Arrear Freezed – Payment + or – Bill Adjustment
CHANGE OF
REFERENCE STEPS
After
successful completion of month end reports, backup of all month end file and
master file is performed on cartridge and retained in the Computer Centre as a
reserve. After completion of backup,
change of reference steps are processed.
These steps are listed below:-
- General
transactions posted at month end.
- Industrial
transactions posted at month end.
- Deletion
of Miscellaneous transactions from the main file.
- CP-116
processing.
- Reconnection
posting of batch No.26.
- Posting
of CP-142
- Monthly
WAPDA Employee updating.
- Monthly
WAPDA Employee EPF Level Posting Steps.
GENERAL TRANSACTIONS POSTED
AT THE MONTH END:-
In this step transactions such as change of references,
tariff codes, ED codes, Rural / urban codes and Government department codes
which are kept pending at the time of posting of CP-136, are posted on Master
File after the completion of billing cycle and before the start of next billing
cycle. As a result of this processing
change of reference list is printed and transfer in-out file is generated which
is required to be used in the monthly steps of next billing month. Change of reference list is checked in the
following way:-
-
Check the billing month in the report (i-e. the month
for which billing is to be started”.
-
Check the random cases of all types of month end
transactions from the source data.
-
Remarks column should be observed in case of rejection.
-
Region / Circle codes of new reference numbers must be
valid.
INDUSTRIAL TRANSACTIONS
POSTED AT MONTH END:-
In this step MDI transactions, which are kept pending at the
time of posting of CP-137, are posted on Industrial Master File. Processing and checking criteria is same as
discussed in the above step.
DELETION OF MISCELLANEOUS
TRANSACTIONS FROM THE MAIN FILE:-
In this step General & Industrial transactions posted in
step “1” and “2” are deleted from the main file. Ending month is given as reply in the
processing of this step. Sub division
wise statistics are printed as a result.
CP-116 PROCESSING:-
Security adjustment records posted in all main dates of
CP-139 transaction type “4” are accumulated in a file which is used to process
CP-116 before the start of new billing cycle.
This report reflects the detailed information of each posted
record. The new reference numbers in
batch No.26 are also listed. In Batch number 26, new reference numbers are to
be allotted by the computer automatically in seven digits. It is the next
number falling in the serial of sub division. The check digit is calculated as
per formulae.
CP-116 list also gives
the detail of security amount on Master File, Security amount adjusted and
closing balance. These reference numbers
are also added in the transfer in-out file generated in change of reference
step.
RECONNECTION BATCH NUMBER 26:-
All the reference numbers, which are reconnected from batch No. 26 are
also processed before the start of new billing cycle. CP-138 of all reference numbers is entered in
the single main date, which is got listed and edited as per normal
procedure. At the time of posting all
records relating to General batches are reconnected in their respective batches
while rec-status “D” is added against the reference No. of batch 26. A separate transfer in-out file is generated
in this step and is to be used in the monthly steps of next month. As for as reconnection of MDI consumer is
concerned, reconnection is affected in batch No.26 and later on these consumers
are transferred to Industrial batch through CP-142.
Note: Reconnection
of consumers existing in batch number 26 is allowed at the start of billing
cycle only.
CP-142
PROCESSING:-
All the account numbers, which are required to be transferred
from General batches to Industrial batch and vice versa, are processed in the
single main data of CP-142. CP-142 is
got entered, listed and edited as per normal procedure. The posting of CP-142 is requested at the end
of billing cycle and before the start of new billing cycle. A separate transfer-in-out file is generated
in this step and is required to be used in the monthly steps of next month.
WAPDA
EMPLOYEE MONTHLY UPDATING:-
In this step deletions of free electricity supply facility of
WAPDA Employees and change of reference numbers regarding free electricity
facility as a result of shifting of free electricity facility from one place to
another, which are kept pending at the time of posting of CP-93, are affected. Ending month is given as reply in the
processing of this step.
Note: WAPDA
employee’s balance units are required to be updated at the start of billing
cycle in the month of July according to the maximum free units allowed to each
employee in a year as per basic pay scale.
WAPDA
EMPLOYEE LEVEL POSTING STEPS:-
As per procedure, A WAPDA Employee can avail free electricity
facility up to the prescribed units limit but only at one place anywhere in
Pakistan. This means free supply facility is not allowed more than one place at
a time. Some dishonest employees try to avail this facility more than one
place. In order to control the misuse of this facility, free supply is
controlled through EPF/ GPF Numbers. At the start of billing cycle, following
WAPDA Employee Level Posting steps required to be executed.
W/E COMPLETE LIST & PRE-ENTER CREATION:-
In this step a pre-entry file is created from General
Master File and EPF File. All the consumers whose free electricity facility is
added first time either by addition or by change of reference number through
CP-93 and W/E flag is zero, are retrieved. At the same time a list named as
“WE-COMPLETE LIST” is also generated. This list reflects the EPF number,
complete reference number (i-e Batch Number, Sub Division Code, Account Number
and Check Digit), W/E flag pre-printed as zero, name of WAPDA employee on W/E
file and name of WAPDA employee on EPF file. Names on both files are compared
with each other. If the names on both files are same W/E flag is required to be
updated as “1” and if these are differing W/E flag is required to be updated as
“2” which means the stoppage of free electricity facility.
SORTING OF PRE-ENTRY FILE:-
In this step pre-enter file created in above step is
sorted in the order of batch number at the first stage and then in the order of
sub division in each batch.
ENTRY/ UP-DATING:-
In this step W/E flags are being updated as “1” or “2”
after reconciliation as discussed in first step through manual entry.
PROOF LIST:-
In this step proof list is obtained after entry. This
proof list is required to be checked from the complete list where the up-dated
W/E flags are marked. Errors/ Correction (if any), are got corrected.
POSTING ON MASTER FILE:-
In this step pre-entry file is posted on Master File.
W/E flags of all the consumers existing as zero are up-dated as “1” and “2”
during this posting
DUPLICATE
FREE SUPPLY LISTING:-
In this step all the consumers availing free electricity
facilities at two places in a Circle or in a Region or throughout at WAPDA
level are retrieved. The files retrieved at circle level are posted on Master
File. During posting W/E flag is up-dated as “3”. The files retrieved at
regional level (if any), is posted on Master File. During posting W/E flag is
up-dated as “4”. At WAPDA level the duplicate free supply consumer ‘s file,
called as “ALL-DUP” file, is created at WCC (HQ), Lahore. Then this file is
sent to all regional computer centers from where these files are sent to each
circle for posting. At circle level these files are posted on Master File.
During posting W/E flag is up-dated as “5”.
CP-22 LINE
LOSSES REPORTS
The electricity, generated in Power
Houses, is distributed among the consumers via grid stations through 11 KV
Feeders. The total electricity generated
in Power Houses is not 100% assessed in the billing. Some losses may occur due to the following
reasons:-
TECHNICAL LOSSES:-
These are
the losses, which may occur due to continuous sparking on sub-standard
lines. This is merely because of obsolete
transmission system.
ADMINISTRATIVE LOSSES:-
Some
dishonest consumers involve in the theft of electricity i.e. physically the
electricity is consumed but not taken into account for the purpose of
billing. These losses are called as
administrative losses.
A procedure has been introduced for
accumulation of such losses. Line losses reports called as CP-22 reports are
prepared in the computer centres. These reports reflect monthly/progressive
number of units received, billed and lost in respect of each feeder. Percentage
losses are calculated on the basis of units received at feeder, sub division,
division, circle and company level.
UNITS
RECEIVED:-
These are the units sent out by the grid stations for the
purpose of distribution among the consumers.
For this purpose meters are installed against each 11 KV feeder at the
grid stations. The reading is recorded
by the SSO / in-charge of the grid station on the last date of the month
exactly at 24:00. Units received are the
difference of present reading and the reading recorded in the previous month
after proper application of multiplying factor.
UNITS
BILLED:-
The units, which are accounted for the purpose of billing in
one billing cycle, are called as units billed.
These are the units actually sold to the consumers and are taken from
the monthly billing statements at the end of each billing cycle.
UNITS
LOST:-
This is the difference of units
received from grid stations and units billed in that billing cycle in respect
of each feeder. These are the units,
which are actually lost during transmission due to technical / administrative
reasons.
The
reading of each feeder of the grid is recorded at the grid stations and is
supplied to the computer centre through following inputs:-
CP-22 B 11 KV Feeder wise units
sent out from Grid Stations.
CP-22 C Grid station meter
change/meter reading correction statement.
DISPATCH OF CP-22B PRE-ENTRY LIST:-
After
processing the additions / changes received (i.e. allotment of new feeder or
any change in feeder particulars) CP-22B pre-entry list is processed at least
five or six days prior to the date of reading.
This list acts like blank meter reading list having feeder code, name of
feeder, previous reading, meter range and multiplying factor pre-printed and
keeping the present reading, units sent out, round completion code and meter
status code column blank. CP-22B
pre-entry list is checked in the following manner before dispatch to
S.S.&T. divisions:-
- Check the billing month printed in
the list as current billing month ended
- Confirm that all the changes /
additions have been effected successfully.
- Verify the
previous reading in few cases from the readings of CP-22B of previous month.
- Check the printing quality of the
list.
CP-22B
pre-entry list is printed grid station wise.
This list is sorted according to the jurisdiction of S.S.&T.
divisions. The page numbers are recorded
in the dispatch register and sent to concerned S.S.&T. division by mail.
RECORDING OF READINGS IN CP-22B PRE-ENTRY LIST:-
After
receiving from computer centre the concerned S.S.&T. division handed over
the CP-22B pre-entry list to the SSO/In-charges of grid stations. They record present reading in the respective
columns against each feeder on last day of the month at 24:00. Units sent out are calculated after proper
application of multiplying factor and entered in the relevant column. Round completion code “C” is also entered in
the round completion code column where the meter has completed its round. In case, where the old meter replaced by new
one, code “R” is entered in the meter status code column. Each page of CP-22 B
pre-entry list is to be signed by the Deputy Manager, S.S.&T. division
concerned. Meter readings are recorded
as per range of the meter upto maximum 13 digits keeping the right three digits
as decimal points. Units sent out are
recorded upto maximum 13 digits and have no decimal point at all.
FILLING OF CP-22C GRID STATION METER CHANGE/METER
READING CORRECTION STATEMENT:-
CP-22C
Grid Station meter change / meter reading correction statement is filled in all
the cases where old meter is being replaced by a new one. Following procedure is adopted to fill in the
CP-22C statement:-
- Enter the billing month on the top of
CP-22C as current billing month ended.
- The name of grid station must also be
entered on the top of the form.
- Enter a valid feeder code existing in
the feeder table as well as in CP-22 master file.
- Name of the feeder is also entered.
- Meter number of the new meter
installed must be filled in the meter number column.
- Two digits
maximum range of the meter is required to be entered in the meter range
column. The range of the meter must be
from “04” up to “10”.
- Multiplying
factor of new meter installed upto maximum “9” digits must be entered in the
respective column. The right three
digits represent the decimal points.
- Enter the
reading at which the old meter is removed as final reading. The reading must be entered upto maximum “13”
digits keeping the last three digits as decimal points.
- Enter the
initial reading of new meter installed upto maximum “13” digits keeping the
right side three digits as decimal points.
- CP-22C
statement must also to be signed by the Deputy Manager S.S. & T. division
concerned.
RECEIPT OF CP-22B AND CP-22 C IN COMPUTER CENTRE:-
After
recording the reading in CP-22B pre-entry list and after proper filling of
CP-22C statement, these inputs are received in the Computer Centre upto 3rd
day of each month. Following checks are
performed in computer centre while receiving the CP-22 inputs:-
- Check the month end printed in the
list as the current billing month ended.
- The
signatures of concerned Deputy Manager S.S.&T. division must be available
along with stamp in case of 66 KV/132 KV grid stations on each page of CP-22B
Pre-entry list. In case of 220 KV grids
these pages are to be signed by the Senior Engineer.
- The writing
must be legible and there should be no cutting / over writing in the present
reading and units sent out recorded. If
due to some reason, cutting / overwriting is accepted, it must be signed by the
Deputy Manager S.S.& T. division, Senior Engineer or any other official
authorized by them.
- The number
of pages in respect of each S.S.&T. division must be checked as recorded in
the dispatch register at the time of initial dispatching of CP-22 B pre-entry
list. It must be ensured that no page of
CP-22 B pre-entry list is missing.
- Present
reading and units sent out as recorded in the CP-22 B pre-entry list must be
verified in respect of each feeder in the following manner:-
Units sent out = (Present reading – Previous reading) x
multiplying factor.
In
case of any discrepancy matter must be consulted with the official of
S.S.&T. division concerned.
- It must be
ensured that readings are recorded with three decimal points and are within the
limits of maximum “13” digits according to the meter range.
- It must be
ensured that recorded readings are not greater then their respective ranges in
any case.
- The present
reading recorded must always be greater than or equal to the previous reading
except in case of round completion or replacement.
- The present reading should not be
left blank in any case.
- The units sent out must always be
recorded within the range of maximum “13” digits.
- The total of
units sent out in respect of all the feeders of a grid Station is entered at
the bottom of the page as page total.
- Calculation of units sent out must be
verified in case of round completion code “C”.
- It must be
ensured that complete information in CP-22C statement is properly recorded in
all the cases where meter status code “R” is entered.
- Check the
feeder codes entered in the CP-22C statement.
These feeder codes must be valid existing in feeder table as well as
present on CP-22 master file. It must
also be ensured that status code “R” is entered in CP-22B pre-entry list
against the feeder codes entered in CP-22 C statement.
- The range of
new meter recorded in CP-22C statement must be within the range of “04 to 10”.
- The multiplying
factor of the new meter recorded in CP-22C statement must be upto the maximum
“9” digit with “3” decimal points.
- The final
reading of meter removed in CP-22C must be greater than or equal to the
previous reading. It must be recorded
upto maximum “13” digits with 3 decimal points.
- The initial
reading of new meter recorded in CP-22C must be less than or equal to the
present reading recorded in CP-22B pre-entry list. It must be recorded upto maximum “13” digits
with 3 decimal points.
- The units sent
out in case of meter replacement must be verified in the following manner:-
A “Units sent out of removed meter” = (Final reading of old meter – Previous
reading) X Multiplying factor
of old
meter.
B “Units sent out of installed meter” =
(Present reading of new meter – Initial
reading of new
meter) X Multiplying
factor of new
meter.
Total units sent out by the feeder
= A + B
When
CP-22B and CP-22C is received and checked 100% in respect of all S.S.&T.
divisions. CP-22 B is arranged in the order of page number. Then complete CP-22B pre-entry list along
with CP-22 C of all divisions is sent to data entry section for entry
purposes. When it is intimated by the
Data Entry Supervisor, that entry of CP-22 B and CP-22 C is completed, proof
lists are requested in the machine room.
NOTE:- For
each entry of CP-22 C, the code “R” must be entered against the relevant feeder
during the entry of CP-22 B other wise the record will not be created in CP-22
C entry file.
CP-22 C PROOF LIST CHECKING:-
After
receiving the proof list of CP-22C “Grid Station meter change / meter reading
correction statement” from the machine room, it is required to be got edited
100 % from the source data. Complete information regarding the “replaced meter”
is to be checked. Billing month printed
in the list must also be checked. Data
entry errors must be marked in red ink.
The following types of error messages may appear in the proof list.
|
ERROR CODE
|
MESSAGE
TEXT
|
ACTION
REQUIRED
|
|
01
|
Feeder code
not available in feeder table.
|
It may be due
to the wrong entry of feeder code or replacement code “R” is not entered in
CP-22B pre-entry list against the respective feeder code. The feeder code may be got corrected in
CP-22C after consulting from source data or enter the replacement code “R”
against the relevant feeder code.
|
|
02
|
Previous
(Final) reading must be greater than zero.
|
Correct the
reading as per source data. Previous
(final) reading in CP-22C must be greater than zero as well as pervious
reading in CP-22B
|
|
03
|
Multiplying
factor should not be less than “1.000”.
|
Correct the
multiplying factor of new meter installed in CP-22C after consulting the
source data. However, multiplying
factor of digital meter having range as “8” is acceptable less than “1.000”
as “0.500”
|
|
16
|
CP-22C record
must be given if meter status code is one of “R”, “U” and “N”.
|
Status code
“U” and “N” are not in use. If meter
status code “R” is given, CP-22C record must be added after consulting from
source data.
|
|
17
|
Non of the
fields in CP-22C is left blank when meter status code is “R”.
|
If the meter
status code is “R”, all columns of CP-22C i.-e. meter number, range,
multiplying factor, final reading and initial reading must be filled.
|
|
22
|
Adjusted units
incorrect according to new reading.
|
Not in use.
|
After marking all the errors /
corrections in CP-22C proof list and after making additions of all missing
entries, proof list is sent to data entry section for correction purpose. When it is intimated that corrections /
additions are got entered, a fresh proof list is again requested. This process is repeated again and again till
the 100% correctness is ensured. When it
is ensured that CP-22C is error free and no error message is appearing in the
final proof list, it is retained as office record.
CP-22B PRE-ENTRY PROOF LIST CHECKING:-
After
receiving the proof list of CP-22B from the machine room, 100% checking of
present reading and units sent out from the source data is required. The billing month printed in the list is also
checked being the current billing month ended.
It must be checked that entries are available in the proof list for all
the new feeder codes allotted. Round completion code “C” is required to be
checked where the meter has completed its round. Units sent out in such cases must also be
checked. Meter status code “R” is also
checked against the feeders reflecting in CP-22C proof list. Units sent out in replacement cases must also
be got checked from the source data of CP-22B.
Data entry errors must be marked in red ink. Following errors messages may appear in the
proof list and are required to be removed.
|
01
|
Feeder code
not available in feeder table.
|
Add the feeder
code in the feeder table if it is allotted first time, otherwise the record
must be got deleted from CP-22B proof list.
|
|
02
|
Previous
reading must be greater than zero.
|
If a new
record is added in CP-22 B proof list, previous reading must be greater than
zero. Correction required after consultation from source data.
|
|
03
|
Multiplying
factor should not be less than “1.000”.
|
If a new
record is added, multiplying factor should not be less than 1.000. However, in case of digital meter. 0.500 MF
is also acceptable. Correction
required after consultation from source data.
|
|
04
|
Previous
reading should not be greater than final reading.
|
Check the
final (present) reading from the source data and reading must be got
corrected in CP-22B proof list.
|
|
05
|
Present
reading must be equal to the previous reading if meter status code is “D”.
|
Meter status
code “D” is not in use
|
|
06
|
Units sent out
/ computed must be equal to the units given.
|
Check the
present reading as well as units sent out from the source data and correction
must be made accordingly if it is due to data entry error otherwise present
reading must be entered as per source data of CP-22 B pre-entry list.
|
|
07
|
Round
completion code must be either “C” or left blank.
|
Check the
round completion code column. Enter “C” if the round is completed otherwise
left blank.
|
|
08
|
Meter status
code must be “R”, ”U”, ”N” or “D”.
|
Check the
meter status code column. Enter “R” in
case of replacement of meter otherwise left blank as codes “U”, “N” and “D”
are no more in use.
|
|
09
|
First Sub
Division code cannot be left blank.
|
Check the
column of first sub division and enter the relevant valid Sub division code
of the feeder.
|
|
10
|
Sub division
code should be available in sub division table.
|
Check the sub
division code and correction must be made accordingly
|
|
11
|
% age of share
should be equal to or less than 100.
|
If a feeder is
shared by two sub divisions the sum of % ages of all sub divisions must be
equal to 100.
|
|
12
|
% age of share
not provided for the sub division.
|
If a feeder is
shared by more than one sub division %
age share must be given for each sub division according to the share.
|
|
13
|
% age of share
should be left blank for blank sub division.
|
If a feeder is
not a sharing feeder, % age column should be left blank and computer will
charge 100% to the relevant sub division.
|
|
14
|
% age of share
should be greater than zero.
|
In case of sharing
of feeder, % age share of each sub division must be greater than zero
|
|
15
|
Sum of all %
ages should be equal to 100.
|
In case of
sharing of feeder, sum of % ages of all sub divisions must be equal to 100.
|
|
16
|
Verified
reading or not numeric for adjustment.
|
Adjustment of
units is no more in use
|
|
17
|
Verified
reading incorrect for adjusted units.
|
-do-
|
|
18
|
Adjusted units
blank or not numeric.
|
-do-
|
|
19
|
Units sent out
not numeric.
|
Check the
units sent out from the source data and required to be entered in the
respective column.
|
|
20
|
Units sent out
incorrect after adjustment.
|
Adjustment of
units is no more in use.
|
NOTE:- In
case of sharing feeder, Sharing sub division code & relevant % must be
entered in CP-22 B entry file and principal sub division must not be updated in
any case.
After
removing all the error messages, CP-22B list is sent to data entry section for
correction purposes. When all the marked
corrections and additions are entered, proof list of CP-22 B is again
requested. This process is repeated
again and again upto 100 % correctness.
When it is ensured that CP-22 B proof list is error free and no error
message is appearing, % ages of shares in respect of each sub division is
properly entered in case of all sharing feeders and in case of creation of new
sub division or bifurcation, the sub division codes are properly updated in
feeder table as well as CP-22B entry file, final proof list of CP-22B is
obtained and retained as office record.
PROCESSING
OF CP-22A AND CP-22 REPORTS:-
When it is ensured that CP-22B and
CP-22C are error free, feeder codes and sub division codes are got corrected in
feeder table as well as in CP-22B entry file, and total files from all the
circles are received and merged in the re-tot step, CP-22A list is requested in
the machine room.
CP-22A FEEDER WISE LINE LOSSES ANALYSIS:-
This is an important report, which reflects line losses in
respect of each feeder relating to a division.
This report provides load in KW, total number of consumers, monthly
units received and billed, progressive units received and billed, monthly % age
losses and progressive % age losses of all the feeders. This report projects the feeder wise losses
at each division. At the end of each
division, an abstract showing the sub division wise load, number of consumers,
units received, units billed, units lost and % age losses is printed. Totals are also printed at division, circle
and company level. Following checks are
performed to ensure the accuracy of report:-
- Check
the month printed in the list as current billing month ended.
- Verify
the names of Sub Divisions, Divisions, Circles and Company from the tables.
- Load
in KW must be equal to the load printed in CP-95 (balance pages) of all the
circles.
- Units
received must be equal to the units received as per OK proof list of CP-22B.
- Units
billed / sold must be equal to the sum of units billed as per CP-94, CP-95
(balance section) and CP-41 section “B” of all the circles.
-
Units lost =
units received – units sold
-
% age losses = units lost / units received x 100
-
Progressive Units received = Progressive units received of previous
month + Current month units received
-
Progressive Units billed = Progressive
units billed of previous month + Current month units billed
-
Progressive Units lost = Progressive
units received – Progressive units billed
-
Progressive % age losses = Progressive
units lost / progressive units
received x 100
-
Total number of consumers must be equal to the sum of
total consumers as per CP-95, CP-110 of all the circles.
-
It is ensured that new feeders added (if any), are
included in the CP-22A report. Progressive units received, billed and lost
against new feeders must also be verified from source data.
-
Check the % age of the units in case of sharing
feeders.
When CP-22A report is found
satisfactory, it is presented to the Manager Commercial for confirmation. After confirmation from the Manager
Commercial, four copies of this report are sent to Assistant Managers (C.S) for
onward submission to field offices.
Note:- If any
invalid feeder code is appearing in CP-22A report, the matter may be got
resolved with the help of programming section.
Feeder
code 666666 represents the batch “26”
Feeder code 888888
represents the un-identified feeder
Feeder code 999999
represents the WAPDA Employee
CP-22
LINE LOSSES, BILLING AND ARREAR ANALYSIS:-
After successful processing of CP-22A report and merging of
payments of all the circles, CP-22 “Line Losses, Billing and Arrear Analysis
report” is requested in the machine room.
This is an important report which reflects the monthly and progressive
units received, billed, adjusted and lost as well as calendar month assessment,
payments, spillover, and receivable in respect of each feeder. Tariff wise break-up of receivables are also
reflected. This list is printed sub
division wise. Sub division / Division /
Circle and Company totals of these information are also printed. Unit rate is also calculated by dividing
total assessment by net units billed. Following checks are performed to ensure the
accuracy of this report:-
-
Check the billing month printed in the list as current
billing month ended.
-
Monthly units received, billed and lost must be equal
to the CP-22A report.
-
Progressive units received, billed and lost must also
be compared with the CP-22A report
-
Monthly and progressive % age losses must be equal to
the monthly and progressive % age losses printed in the CP-22A report.
-
Total units adjusted must be equal to the sum of units
adjusted as per CP-95 (bill adjustment section) of all the circles.
-
Progressive units adjusted = Progressive
units adjusted of previous month + Current month units adjusted
-
Average unit rate = Assessment / Net units billed
-
Total assessment must be equal to the sum of the
assessments of all the circles as per CP-41 section “A”.
-
Total payment must be equal to the total payment of
MIS-RPT 1 & 3.
- Spillover
must be equal to the spillover amount as per MIS-RPT 1 & 3, CP-41 or
CP-120A of the region.
-
Total receivable amount must be equal to receivable
amount as per MIS-RPT 1 & 3, CP-41 or CP-120A of the region.
-
Total number of consumers must be equal to the sum of
consumers of all the circles as per CP-95, CP-110 and CP-41 of the region.
-
Total connected load in KW of CP-22 report must be
equal to the sum of load of all the circles as per CP-95 (balance section).
When CP-22 report is found 100% correct, it is required to be
dispatched to field offices through circle computer centers.
NOTE.
i): There
must be no feeder in CP-22 reports with zero consumer, which resulting 100 % losses. This may be due to
the reason that new feeder is physically energized and consumers have been
shifted to new feeder but their feeder codes are not updated on General &
Industrial Master files. Necessary updation on billing Master Files is required
before processing of CP-22 reports.
ii): For
line losses purpose July to June is considered as financial year. Progressive information at any stage are
considered as total from the month of July to date in each year.
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